Posting Salary: Salary commensurate with experience.
Position Summary: Academic Personnel and Programs (APP) develops, implements, and manages policies that govern appointment, compensation, benefits, and employee relations for all academic personnel at the University, and provides a liaison with campus Academic Personnel Offices, the Academic Senate, systemwide Labor Relations, and other UCOP offices on academic personnel issues. Academic personnel at UC are composed of policy-covered and contract-covered employees.
The Academic Recruitment, Employment, and Labor Representative coordinates UC positions on policies and contracts from UCOP, campus, and Academic Senate constituents and manages complaints filed by academic employees. In academic employee actions and systemwide academic collective bargaining, the representative ensures that consideration is given to the concerns and points of view expressed by constituents including academic administrators and the Academic Senate and that academic personnel tenets and policies are applied. Responsibilities include conducting fact-finding; drafting grievance reports; drafting policy and contract language for policy- and contract-covered academic employees; analyzing, drafting, and coordinating responses to academic personnel actions rising to the level of the UC Provost, President, or Regents. The representative works closely with UCOP offices and campus Academic Personnel Offices to implement statutes from the Department of Labor and UC labor contracts. The representative also manages faculty recruitment diversity initiatives and equal employment opportunity practices.
This is a contract position for two years with an end date. There is a possibility of continuation based on organizational need and funding.
Special Conditions of Employment: Travel Travel outside of normal business hours
Other Special Conditions of Employment: This is a two-year contract position with an end date.There is a possibility of continuation based on organizational need and funding.
Job Close Date: 2-28-2019
Duty 1: In conjunction with systemwide UC Labor Relations, coordinates the development and presentation of policy positions for systemwide academic collective bargaining with the campuses and ensures consideration of academic administrator and Academic Senate concerns in these processes.
Acts as liaison for the campuses and the Academic Senate with the Labor Relations to ensure that negotiation objectives comply with academic personnel strategic goals, policies, and applicable laws and regulations.
Collaborates with UC negotiators to identify anticipated union issues and possible UC responses - both in advance of negotiations for strategic planning and during negotiations as new issues arise or bargaining dynamics require. Interprets and explains UC academic personnel policy for UC negotiators and facilitates a good relationship and understanding between UC Labor Relations and APP.
Advises the Vice Provost who updates and advises the Provost on academic bargaining issues. Presents appropriate data and strategies to further the Academic Personnel perspective for the Vice Provost and Provost.
Participates with legal counsel, UC Labor Relations, and collaboratively with campus representatives in reviewing academic Unfair Labor Practice (ULP) cases and settlement discussions.
Coordinates communication and implementation of contract changes with UC Labor Relations and the campuses; shares best practices and keeps informed on current cases and issues; develops administrative guidelines and manuals as needed.
Proactively works with UC Labor Relations to develop positive relationships with unions.
Reviews drafts of new Academic Personnel Manual sections and other academic policies, and provides expertise on compliance aspects.
In conjunction with UC Labor Relations, develops contract administration guidelines and manuals to best ensure consistent application of negotiations intent.
Works with Academic Policy & Compensation Data Analysts in APP and campus academic personnel directors to produce data needed for bargaining including cost estimates for contract actions. Function:Academic Labor Relations Percent: 40
Duty 2: Coordinates the review of academic grievances and complaints submitted to the Office of the President, including the development and preparation of the Office of the President's response, conduct of investigations, and coordination with campuses, Governmental Relations, and the Office of General Counsel. Cases include whistleblowers, medical separation, termination, faculty code of conduct, and Step III contractual appeals.
Provides models/templates for campus implementation of grievance policies; provides guidance and expertise to campus academic employee relations managers; may conduct special training for campus personnel programs that address specialized campus implementation issues and creates toolkits for their use, as needed; keeps campuses and APP colleagues apprised of new labor developments that may impact academic personnel policy.
Represents academic personnel's perspective and concerns to applicable UCOP offices.
Provides assistance to UC colleagues and campuses as needed in preparing responses to investigations by DFEH, OCR, PRA, among others.
Assists campuses with the application of DOL statutes relating, for example, to FLSA statuses.
Advises the Vice Provost who updates and advises the Provost on academic employee relations issues. Presents appropriate data and strategies to further the academic personnel perspective for the Vice Provost and Provost.
Works with the APP Director-Academic Policy and Compensation to verify that academic personnel policy updates are in compliance with employment laws. Function:Academic Employee Relations Percent: 40
Duty 3: In conjunction with the Director-Academic Diversity, Labor, and Employee Relations, manages faculty diversity initiatives, compliance with equal employment opportunity laws, and best practices for recruitment and retention of academic employees. Function:Academic Personnel Recruitment Percent: 20
Job Requirements Bachelor's degree and 5+ years of progressively responsible experience demonstrating a comprehensive knowledge of employment/labor policies, practices, programs, and issues, and experience integrating policy recommendations and solutions within a highly diverse and politicized environment (both internal and external), or an equivalent combination of education and experience. Required
Substantial experience in many aspects of employee and labor relations with expertise in one or more human resources functional areas such as compensation, benefits, or employment. Required
Proficient knowledge of or ability to quickly attain proficient knowledge of policies and practices affecting academic personnel (health and welfare, pension, compensation, and labor agreements) to ensure applicability of programmatic changes to the UC environment. Required
Strong critical and creative thinking skills to assess current policy, procedure, and contract strengths and weaknesses and formulate original policies, procedures, and agreement text. Experience applying strategic thinking approaches to solving problems with the ability to see interrelated needs. Required
Excellent analytical and research skills as demonstrated by the ability to develop, assess, and synthesize information and recommendations from a wide variety of sources on a broad range of issues in order to formulate policy, service, and training recommendations. Required
Experience identifying problem areas, advocating a position, and initiating appropriate changes. Required
Excellent written, electronic, and oral skills to effectively convey and explain information, influence outcomes, and tactfully negotiate with diverse audiences in various situations and regarding multiple ideas. Experience drafting settlement agreements, charge documents, and corrective action correspondence is beneficial. Required
Negotiation and mediation skills as demonstrated by the ability to articulate a specific position and persuade as necessary, presenting ideas and proposals in a convincing manner to influence the direction of a meeting, plan, or idea. Experience negotiating, mediating, and investigating complex employment issues. Required
Strong interpersonal skills to interact collaboratively and productively with diverse staff within UCOP, at the campuses, and with other universities and higher education associations, and proven ability to represent University positions effectively to external constituencies and other colleagues. Demonstrated ability to work in a collaborative environment, build consensus, and promote the exchange of information among team members. Required
Knowledge of or ability to quickly learn legal and procedural requirements associated with employee and labor relations, including federal and state laws, rules, and regulations (e.g., HEERA, FLSA, PRA, FMLA, Title VII). Knowledge of state and federal agencies and their roles in the complaint process, including the EEOC, DFEH, OFCCP, OCR and DOL. Required
Proficiency with MS Office Suite and other standard office software; experience with databases and web-based applications. Required
Appreciation for the mission and responsibilities of a public university serving a multi-ethnic state and an understanding of excellence through diversity. Required
Advanced or post-graduate degree in Law, Business Administration, Human Resources, or related field preferred. Preferred
About us The University of California, one of the largest and most acclaimed institutions of higher learning in the world, is dedicated to excellence in teaching, research and public service. The University of California Office of the President is the corporate headquarters to the ten campuses, five medical centers and three Department of Energy National Labs and enrolls premier students from California, the nation and the world.
The University of California is an Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability, age or protected veteran status.
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About University of California Office of the President
The Office of the President is the systemwide headquarters of the University of California, managing its fiscal and business operations and supporting the academic and research missions across its campuses, labs and medical centers.