Posting Salary: Salary commensurate with experience.
Position Summary: Academic Personnel and Programs (APP) develops, implements, and manages policies that govern appointment, compensation, benefits, and employee relations for all academic personnel at the University of California. APP serves as the Center of Expertise and liaisons with campuses, the Academic Senate, systemwide HR, UCPath, and other UCOP offices on academic personnel issues. UCPath is a new single payroll and HR technology system designed to standardize and streamline payroll and HR processes for all UC employees. Academic appointees at UC include both policy-covered and contract-represented personnel.
Reporting to and under the general direction of the Director for Academic Policy and Compensation, the Academic Personnel Compensation and Policy Analyst works independently and collaboratively on a variety of responsibilities for systemwide compensation policy, plans, and payroll practices for academic personnel including providing implementation guidance and policy interpretation. Consults regularly with APP colleagues, other UCOP offices, and campus partners to accomplish this work. Participates in systemwide workgroups and committees exploring critical issues in academic policy and compensation; determines the scope of issues and information needs that might impact the implementation of new initiatives or revised policies.
In its role as the Center of Expertise on academic personnel policy and compensation for UCPath, the Academic Personnel Compensation and Policy Analyst will serve as the liaison from APP to UCPath. This is a key responsibility of the position with wide ranging effects on academic compensation, leave, and benefits. Questions from the UCPath come to APP for systemwide consistency. Duties include answering key policy questions from UCPath, working closely with UCPath to implement changes in salary scales, policy, contracts, and laws affecting academic appointees, and serving on UCPath committees and workgroups. In the role as liaison to UCPath, there is a dotted-line reporting relationship to the APP Executive Director.
The Academic Personnel Compensation and Policy Analyst functions as a key strategist to initiate and develop new direction, long- and short-range plans, and innovative initiatives in academic compensation, leaves, and benefits for the UC system. This position pulls together human resources and compensation with academic personnel policy for decision-making affecting academic personnel matters across the University of California system.
Special Conditions of Employment: Travel Travel outside of normal business hours
Other Special Conditions of Employment: Successful completion of a background check is required for appointment to this critical position.
Job Close Date: 2-28-2019
Duty 1: -Serves as the Center of Expertise (CoE) liaison for academic personnel policy and compensation from APP to the UCPath system and the UCPath Center (UCPC).
-Maintains a working knowledge of UCPC business processes and the UCPath system in order to effectively partner with the UCPC; maintains a working knowledge of academic transaction processes in UCPath.
-Provides academic policy information, interpretation, and implementation guidance on compensation, leaves, and benefits for academics in UCPath; serves as a consultant on Department of Labor FLSA status determinations for concurrent appointments.
-Tracks and puts forward changes in laws, contracts, stakeholder needs, and priorities that impact the academic populations.
-Initiates, coordinates, and sees to completion change requests to design and updates in UCPath; coordinates campuses/locations on issues of compensation, appointment structure, and benefits and privileges including information gathering, joint decisions, communications, and policy development in order to justify change requests.
-Initiates, coordinates and sees to completion changes in systemwide salary scales, salary range adjustments, special payments, new/revised transaction components (job codes, earn codes, action reason codes, etc.), and policy implementation under the purview of APP that are implemented through UCPath and the UCPC following coordination with the stakeholders on the campuses and at UCOP.
-As CoE liaison for academic personnel, serves on the UCPC Advisory Board and the Deployment Subcommittees; participates on UCPath Operations Weekly Status and Operations Governance calls; participates in ad hoc convenings for urgent issues or system errors.
-Will be a key participant and subject matter expert in the future development of a UC systemwide Time and Attendance System. Function:Compensation/Liaison with UCPath Percent: 50
Duty 2: -Responsibility for understanding, coordinating, monitoring, reporting, drafting, analyzing, and making recommendations on current and developing academic compensation policy, procedures, and processes, including specialized programs such as the Health Sciences Compensation Plan, Veterinary Medicine Salary Administration, the Negotiated Salary Trial Program, compensation for deans and other faculty administrators, and labor contracts.
-Develops and maintains a working knowledge of the concepts of multiple funding sources, multiple components of pay, income limits, and pay caps.
-Monitors the intersection of academic compensation with other UC polices such as leaves, benefits, payroll, and business rule; monitors state and federal compensation policies; acts as needed to respond to changing policies.
-Works with campuses to produce annual reports to the Regents and the President including faculty administrator compensation, health sciences compensation, and outside professional activities.
-Provides information and support to campus efforts to implement and comply with compensation policies, requirements, and regulations; develops implementation guidelines and toolkits.
-Provides interpretation and guidance, responds to inquiries, researches questions on policy for campuses, Academic Senate, the Provost, UCOP colleagues, and other stakeholders
-Represents APP on UCOP and systemwide committees, taskforces, and workgroups Function:Academic Personnel Policy Percent: 40
Duty 3: APP is the unit responsible for the operational transactions in UCPath for academic appointees at UCOP. Transactions are entered into UCPath by two staff in APP.
-Oversees the transactional entry process; troubleshoots errors.
-Stays up-to-date on UCPC and UCPath transaction processes including new hire templates, multiple location appointments, one-time pay transactions.
-Serves as an approver for UCOP transactions in UCPath. Function:UCOP Transactions in UCPath Percent: 5
Duty 4: -Conducts, coordinates, and oversees a variety of special projects assigned related to the academic personnel and compensation policies, processes, and procedures.
-Participates in events and event planning to advance academic personnel initiatives and programs.
-Develops presentations, briefing materials, reports, correspondence, useful tools and resources, and other communications intended to inform audiences throughout UC, as well as other stakeholders. Function:Special Projects Percent: 5
Job Requirements -Advanced knowledge of compensation practices and policy development, interpretation, and application Required
-Experience working with human resources and payroll policies, procedures, and systems including Federal and state law, FLSA, I-9. Required
-Excellent skills to: focus on key issues; research, gather, integrate, and present information; and lead or participate with others across organizational and institutional lines. Required
-Excellent written communication skills to draft clear and concise specifications, documentation, and reports. Required
-Excellent project management skills, including the ability to adapt to constantly changing priorities while managing a wide range of concurrent projects. Required
-Excellent organizational and communication skills to work well in teams and independently and to effectively work with staff at all levels of the organization. Required
-Excellent strategic-thinking, problem solving, analytical, and consulting skills to be proactive, creative, and innovative in addressing problems and issues. Required
-Demonstrated ability to maintain strict confidentiality of privileged information. Required
-Excellent skills to perform a wide range of duties that require tact, sensitivity, independent judgment, diplomacy, organization, flexibility, and discretion. Required
-Excellent written, electronic, and oral skills to effectively convey and explain information, influence outcomes, and tactfully negotiate with diverse audiences in various situations and regarding multiple ideas. Required
-Thorough knowledge of the Microsoft Office suite of software and experience in effectively using Word, Excel, and PowerPoint to create documents, reports, and presentations. Required
-Appreciation for the mission and responsibilities of a public university serving a multi-ethnic state and an understanding of excellence through diversity. Required
-Bachelor's degree and at least five years of experience working with policies and programs, or an equivalent combination of education and experience. Required
-Advanced knowledge of academic compensation, PeopleSoft HCM, Payroll of North America, and/or UCPath. Preferred
-Knowledge of policies and issues in higher education. Preferred
-Advanced knowledge of UC academic personnel policies and compensation structure. Preferred
-Advanced degree or training beyond the bachelor's degree Preferred
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The University of California is an Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability, age or protected veteran status.
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