The University of Washington (UW) is proud to be one of the nation's premier educational and research institutions. Our people are the most important asset in our pursuit of achieving excellence in education, research, and community service. Our staff not only enjoys outstanding benefits and professional growth opportunities, but also an environment noted for diversity, community involvement, intellectual excitement, artistic pursuits, and natural beauty.The Jackson School of International Studies (JSIS) combines the social sciences, humanities, and professional fields to enhance our understanding of our increasingly interconnected world, with approximately 600 undergraduate students and 150 graduate students enrolled in its degree programs. JSIS offers seven undergraduate majors, seventeen undergraduate minors, and nine interdisciplinary two-year MA degrees. JSIS also offers a PhD in International Studies. JSIS is a department in the Social Sciences Division of the UW College of Arts and Sciences.JSIS has an outstanding opportunity for a Graduate Programs Manager. The incumbent will direct and manage all JSIS graduate advising and admissions, serving about 150 graduate students at the MA and PhD level, as well as overseeing the graduate recruitment and admissions process for the School's ten tuition-based graduate programs. This individual will provide academic advising to graduate students and work with academic programs to advance and promote JSIS graduate degrees, recruit graduate degree applicants, and oversee the graduate applications and admissions process. The individual will help represent JSIS at the Association of Professional Schools of International Affairs (APSIA) at business meetings and graduate recruitment fairs. The position involves significant interaction with students, faculty, JSIS programs and communications staff, and advancement officers in the College of Arts and Sciences. This position reports to the Director of the Office of Academic Services in JSIS.DUTIES & RESPONSIBILITIES:Specific duties and responsibilities include, but are not limited to, the following:Academic AdvisingProviding academic advising to current JSIS graduate students on all aspects of their program, in meetings and by email, and assisting them through degree completion, which includes connecting students with appropriate faculty mentors, course selection, registration, monitoring degree progress through quarterly and annual progress reports, organizing oral examinations, and providing information to graduate program chairs on any problems or unmet requirements. Counseling students on current university graduate policies and procedures. Counseling students experiencing academic or personal problems and making referrals to appropriate campus resources when necessary.Academic advising and counseling constitute at least 50% of this position.AdministrationMaintaining graduate student records and tracking student progress from matriculation through graduation. Communicating student progress to students and faculty. Liaising with faculty and time schedule coordinator to ensure offerings of required and priority graduate-level classes in JSIS. Tracking and communicating relevant graduate course offerings outside of JSIS. Coordinating with other UW units on concurrent graduate programs that JSIS students are enrolled in (e.g. MPA, MBA, MSW). Maintaining and updating graduate program information in handbooks and online. Organizing and coordinating incoming graduate student orientation and other graduate student events. Working with the UW Graduate School and its databases/systems on student scholarships/fellowships as well as other student fiscal issues, and to ensure compliance with University policies and procedures. Coordinating the awarding and tracking of graduate awards and Teaching Assistantships (PhD Program) in JSIS. Tracking and reporting JSIS graduate student data. Participating in the planning and execution of the annual JSIS graduation ceremony (Convocation).Strategic PlanningResponsible for setting and implementing vision, goals, and objectives for JSIS graduate advising and admissions. Working closely with JSIS MA programs and PhD program on reviewing degree requirements and implementing program revisions and program changes.Graduate RecruitmentResponsible for all aspects of graduate recruitment in ten JSIS tuition-based programs, including creation and updating of physical and electronic recruitment materials, communication with prospective applicants, attendance at local and national graduate recruitment fairs. Working with JSIS graduate programs to develop graduate recruitment strategies and promote graduate programs locally, nationally, and internationally. Liaising with JSIS Communications Office and JSIS Alumni Relations on graduate recruitment strategy.Graduate AdmissionsResponsible for managing graduate applications and admissions process, including creating online application systems, working with admissions committees and communicating with applicants about application requirements and admissions decisions.RepresentationJSIS is a founder-member of the Association of Professional Schools of International Affairs (APSIA). The person in this position represents JSIS at APSIA's annual business meetings, in their capacity as Graduate Programs Manager. This role includes communication with APSIA and other member schools, reporting of graduate statistics on application, admission and enrollment, and liaising with the Director of JSIS, the JSIS Communications Office and JSIS Career Services on all aspects of the School's membership and activities within APSIA.REQUIREMENTS:Master's degree in international affairs, social sciences, business, or related field and one or more years' experience providing academic advising to university studentsAbility to manage projects independently and meet deadlines under pressure with little direct supervisionAbility to interact with and offer effective counseling to students from a wide range of backgroundsAbility to function competently in a team environment and collaborate with the campus community and outside stakeholdersAbility to handle multiple tasks simultaneously and prioritizeExcellent analytical, organizational, budgeting and problem solving skillsExcellent interpersonal skills and the ability to communicate clearly and effectively, both verbally and in writingSuperior administrative and organizational skills, including planning and problem solving Proficiency with Microsoft Office applications including Word, Excel, Access, and PowerPointEquivalent education/experience will substitute for all minimum qualifications except when there are legal requirements, such as a license/certification/registration.DESIRED:Experience/interest in government, international affairs, and/or public policyInternational experience and/or experience working with international studentsInterest/experience in academic recruitment and admissionsFamiliarity with UW Graduate School policies and proceduresFamiliarity with professional associations affiliated with international affairs and academic advising, and a commitment to the professional standards and codes of ethics associated with the fieldUnderstanding of graduate program administration and the graduate recruitment processWorking knowledge of UW Advancement database software (Advance)Working knowledge of HTML and Web editing softwareExperience with design software such as Adobe Creative SuiteApplication Process:The application process for UW positions may include completion of a variety of online assessments to obtain additional information that will be used in the evaluation process. These assessments may include Work Authorization, Criminal Conviction History, Cover Letter and/or others. Any assessments that you need to complete will appear on your screen as soon as you select
Founded in 1861, the University of Washington is one of the oldest public institutions in the west coast and one of the preeminent research universities in the world. The University of Washington is a multi-campus university comprised of three different campuses: Seattle, Tacoma, and Bothell. The Seattle campus is made up of sixteen schools and colleges that serve students ranging from an undergraduate level to a doctoral level. The university is home to world-class libraries, arts, music, drama, and sports, as well as the highest quality medical care in Washington State and a world-class academic medical center. The teaching and research of the University’s many professional schools provide undergraduate and graduate students the education necessary toward achieving an excellence that will serve the state, the region, and the nation. As part of a large and diverse community, the University of Washington serves more students than any other institution in the Northwest.