Advertised Summary Job Description: This position is located on the Lamont Campus in Rockland County, NY.
Responsible for pre- and post-award sponsored projects administration. Responsible for budget and scientific proposal review within strict regulations and tight timetables. Coordinates work with both LDEO investigators, administrators, and the Office of Sponsored Projects Administration.
Prepares and reviews budgets in excel. Coordinates the preparation and review of all scientific proposals for assigned divisions, in various different electronic systems, to be submitted to sponsoring agencies often within tight timeframes. Works closely with both LDEO scientist, administrative staff and with counterparts at the Office of Sponsored Projects Administration (SPA), Morningside.
Responsible for reporting compliance within assigned departments of award deliverables. Issues monthly notification to Principal Investigators and Division Administrators of upcoming due dates. Compiles and escalates monthly list of overdue deliverables. Maintains reporting spreadsheet for all active awards within assigned departments. Develops handouts for all "Terms and Conditions Kick-off Meetings" and is responsible for interpreting award conditions for the PI and DA as needed.
Review account setup against proposal and notice of grant award. Generate notification of award for distribution. Communicate with Division Administrators monthly on awards about to term with available funds.
Conduct funding opportunity searches for Lamont on specific areas of interest. Assist with daily interaction needed with SPA on suspense items and award setup. Interact with Division Administrators on agency restrictions, allowable cost, and audit related concerns. Point person for InfoEd Training. Other related duties as assigned.
Data entry for all proposals submitted and resulting action for the LDEO database from inception of award to close-out. Responsible for the daily update of the principal investigators current and pending statements. Updates internal spreadsheets. Serves as backup to other Project Coordinators, as needed. Checks the work of lower level staff in the unit for both progress and quality, as directed by the Manager. Provides high level guidance to colleagues within the Contracts and Grants unit and to the LDEO community when the Manager of Contracts and Grants is not available. Other related duties as assigned.
Receives detailed policies and direction from the Manager. Works independently within set guidelines on all key aspects of the job. Alerts supervisor on questionable content or variations from usual policy.
General responsibility for accuracy of all budgets contained in proposals and accurate reporting of all Government funding coming into the Observatory. Oversees accurate preparation and reconciliation of line items for budgets in the several millions of dollars per year in Government funding.
General Minimum Qualifications: Bachelors degree or its equivalent required, plus 2-4 years of relevant work experience required, particularly in pre-award sponsored projects administration.
Must have excellent computer and communications skills, and be highly skilled in Excel software.
Must be able to work independently and communicate professionally with Government and University officials.
Additional Specific Minimum Qualifications:
Preferred Qualifications: Experience with complex budget preparation and proposal processing for government and industrial agencies preferred.
As a member of the National Collegiate Athletic Association (NCAA) and the Council of Ivy Group Presidents (Ivy League), it is imperative that members of the Columbia University community, in all matters related to the intercollegiate athletics program, exhibit the highest professional standards and ethical behavior with regard to adherence to NCAA, Conference, University, and Department of Intercollegiate Athletics and Physical Education rules and regulations.
Columbia University is an Equal Opportunity/Affirmative Action employer.
Internal Number: 126_174587
About Columbia University
Columbia University is one of the world's most important centers of research and at the same time a distinctive and distinguished learning environment for undergraduates and graduate students in many scholarly and professional fields. The University recognizes the importance of its location in New York City and seeks to link its research and teaching to the vast resources of a great metropolis. It seeks to attract a diverse and international faculty and student body, to support research and teaching on global issues, and to create academic relationships with many countries and regions. It expects all areas of the university to advance knowledge and learning at the highest level and to convey the products of its efforts to the world.