About Berkeley The University of California, Berkeley, is one of the world's most iconic teaching and research institutions. Since 1868, Berkeley has fueled a perpetual renaissance, generating unparalleled intellectual, economic and social value in California, the United States and the world. Berkeley's culture of openness, freedom and acceptanceacademic and artistic, political and culturalmake it a very special place for students, faculty and staff.
Berkeley is committed to hiring and developing staff who want to work in a high performing culture that supports the outstanding work of our faculty and students. In deciding whether to apply for a staff position at Berkeley, candidates are strongly encouraged to consider the alignment of the Berkeley Workplace Culture with their potential for success at http://jobs.berkeley.edu/why-berkeley.html.
Application Review Date The First Review Date for this job is: March 1, 2019
Departmental Overview UC Berkeley's Social Sciences Matrix provides an organizational frameworka matrixthat supports cross-disciplinary projects pursued by more than 500 social scientists across the Berkeley campus research landscape and beyond. With Matrix as a catalyst, UC Berkeley social scientists have unique potential to generate effective solutions to global challenges like mobility, behavior change, social resilience, and governance. The social sciences study the common elements and collective dimensions of the human experience. Scholars in this division of the College of Letters & Science focus on topics as varied as color perception, language acquisition, climate change, sexuality, social identity, markets and risk, wages and work, civil rights and political institutions, kinship and culture, international relations, epochal change, and child development.
This position is responsible for financial analysis and reporting for divisional programs and initiatives, management of business and finance processes (including serving as the liaison with Region 5), and interpretation of financial policy and the development of efficient procedures that are in compliance with policy. Manage day-to-day financial activities for all department funds in two or more Social Sciences departments.
Create internal records keeping systems for departmental accounts to complement campus systems. Oversee records of appropriations, expenditures, and encumbrances; reconcile them against the general ledgers.
Approve vendor payments, process zero adjustments and financial journals as needed to maintain budget levels. Monitor expenses to ensure adherence to budget, provide financial tracking and fiscal control. Reconcile charges from recurring vendors and camps recharge units on a monthly basis. Complete journals for GL transitions.
Independently investigate and resolve financial issues. Run and analyze Cal Answer reports; provide and interpret financial reports for faculty, staff and graduate students. Responsible for day-to-day administration of the department petty cash fund. Resolve any irregularities and exceptional cases, drawing on a thorough knowledge of relevant UC policies and regulations.
Responsible for all department collected fees including rental income. Provides analytical support for complex budget, financial, or resource analysis projects. Approves funding transactions (SIS stipends, Procurement Travel, Entertainment, and Bluecard)
Provide administrative support to faculty and graduate student instructors in regard to grants such as Faculty Research Grants and Instructional Mini-grants, from application to implementation. Monitors and advises faculty and GSIs about deadlines and appropriate fund usage.
Investigate vendor issues and resolves them to maintain good vendor relations to facilitate purchasing. Interprets work-study funding regulations and facilitates the hiring of student staff to assist faculty and the department, maintaining oversight of designated funding levels.
Coordinates and implements department budget allocations, conceives of and maintains department chart of accounts or other data management tools, and related business processes. Gathers, analyzes, prepares and summarizes recommendations for financial and/or resource plans, including annual resource allocation approaches, trended future requirements, operating forecasts, sources and uses, et cetera.
Examples include generating, modifying, and conceiving of new financial or other resource reports, or analyzing and forecasting contracts, grants, gifts, endowments, or user fees. Provides other department related support as necessary.
Bachelor's degree in related area and/or equivalent experience/training
Thorough knowledge of finance policies, practices and systems.
Must be able to learn new computing systems and keep skills up-to-date as campus systems change.
Demonstrated ability and experience in interpreting quantitative information in verbal terms.
Demonstrated ability to independently gather, organize, and perform financial analysis assignments.
Demonstrated experience in using automated financial systems for financial projection, tracking, reporting and analysis.
Ability to run queries and analyze reports from an automated financial system, creating Excel spreadsheets and preparing customized reports for management decisions.
Demonstrated ability to juggle heavy deadline-driven workload and set priorities.
Ability to work both independently and as a team member: take initiative, prioritize work and manage multifaceted projects with competing deadlines.
Ability to take action and implement changes with minimal direction or supervision.
Mature ability to exercise sound judgment, discretion and professionalism in handling sensitive, often difficult and highly confidential information.
Requires ability to present information in a clear and concise manner both in oral and written communications and maintain positive relationships with diverse constituencies, including faculty, students, visitors, a variety of other campus units, and the general public.
Bachelor's degree in related area and/or equivalent experience/training.
Well-developed competency with existing campus systems BFS (PeopleSoft GL), HCM (PeopleSoft), CalPlanning (Hyperion Planning), SmartView (Hyperion), Cal Answers, Travel and Entertainment reimbursement system, Cal Reporting, Commitment Database, Campus cashier's deposit system, and Inventorial equipment procedures or comparable business systems.
Advanced knowledge of UC financial policies, practices and systems preferred.
Experience in a financial setting in a higher education environment or similar
Salary & Benefits Salary rate will be commensurate with experience.
For information on the comprehensive benefits package offered by the University visit:
How to Apply Please submit your cover letter and resume as a single attachment when applying.
Conviction History Background This is a designated position requiring fingerprinting and a background check due to the nature of the job responsibilities. Berkeley does hire people with conviction histories and reviews information received in the context of the job responsibilities. The University reserves the right to make employment contingent upon successful completion of the background check.
The University of California was chartered in 1868 and its flagship campus - envisioned as a "City of Learning" - was established at Berkeley, on San Francisco Bay. Today the world's premier public university and a wellspring of innovation, UC Berkeley occupies a 1,232 acre campus with a sylvan 178-acre central core. From this home its academic community makes key contributions to the economic and social well-being of the Bay Area, California, and the nation.