Advertised Summary Job Description: The Center on Global Energy Policy at Columbia/SIPA seeks a Chief of Staff to the Director to acts as a strategist, advisor and implementer across all aspects of the Director's portfolio. The successful candidate will engage with high-level content and help ensure streamlined activities within the Director's office. S/he will supervise a Special Assistant and work closely with the Director's Executive Assistant to handle day-to-day processes and information flow as well as support forward-looking planning activities.
The Chief of Staff to the Director will require excellent interpersonal, organizational, and oral and written communication skills as well as the ability to exercise discretion, independent judgment, strategic thinking, and trusted handling of confidential information. Interest in the mission of the Center and Columbia/SIPA is key. The position will report to the Center's Director.
Manages top-line information flow for the Director, anticipating and coordinating necessary inputs from scholars and administrators, including the Center's directors of Development, Communications, Publications, and General and Financial Administration, to assist in facilitating effective decision making by the Director in support of CGEP's mission and strategic objectives. Responsible for identifying ways to improve the efficiency and efficacy of the Director's time and decision making.
Supervises a Special Assistant to help execute targeted, high-priority initiatives that involve the Director including, among others, the Energy Journalism Initiative, the Columbia Energy Exchange podcast, and select research activities.
Manages the execution of specific strategic initiatives as assigned by the Director, deploying the Special Assistant as appropriate. Duties include writing reports, assessments, briefs, conducting background research, and creating and delivering PowerPoint presentations.
Assesses all inquiries to the Director, coordinating with and/or delegating to the appropriate individual(s) to determine the proper response and course of action (e.g. for media requests coordinate with the Director of Communications). Engages key stakeholders in the Director's activities, using collegial, tactful and effective customer service in interacting with internal and external constituencies.
Organizes and prioritizes daily and weekly action-items for the Director, in close coordination with the Executive Assistant. Utilizes a shared dashboard to record progress on these items, what follow up is required and what resolutions were reached. Identifies and develops systems to facilitate the smooth operation of the office of the Director.
Prepares for and follows up on the Director's internal and external meetings by developing briefing memos and anticipating and collecting inputs from all relevant units. Participates in such meetings with or in place of the Director.
Recruits and supervises student assistants to support the operational needs of the Director's office.
General Minimum Qualifications: Bachelor's degree or equivalent and four years of directly related professional experience with organizations focused on energy, climate change and/or geopolitics.
Additional Specific Minimum Qualifications: Ability to anticipate and secure the necessary components of an engagement. Strong organizational skills and attention to detail. Excellent communication, interpersonal and writing skills. Ability to exercise discretion and handle confidential information. Ability to work under pressure on competing responsibilities with resilience, discretion, and diplomacy. Ability to work comfortably and discretely with senior representatives from government, industry, and the NGO sector. Ability to work independently as well as part of a team. Willingness to travel as needed for the position.
Preferred Qualifications: Advanced degree in policy, economics, international relations or a related field. 10+ years of directly related professional experience with organizations focused on energy, climate change and/or geopolitics.
As a member of the National Collegiate Athletic Association (NCAA) and the Council of Ivy Group Presidents (Ivy League), it is imperative that members of the Columbia University community, in all matters related to the intercollegiate athletics program, exhibit the highest professional standards and ethical behavior with regard to adherence to NCAA, Conference, University, and Department of Intercollegiate Athletics and Physical Education rules and regulations.
Columbia University is an Equal Opportunity/Affirmative Action employer.
Internal Number: 126_174796
About Columbia University
Columbia University is one of the world's most important centers of research and at the same time a distinctive and distinguished learning environment for undergraduates and graduate students in many scholarly and professional fields. The University recognizes the importance of its location in New York City and seeks to link its research and teaching to the vast resources of a great metropolis. It seeks to attract a diverse and international faculty and student body, to support research and teaching on global issues, and to create academic relationships with many countries and regions. It expects all areas of the university to advance knowledge and learning at the highest level and to convey the products of its efforts to the world.