The Payroll Manager supervises and coordinates semi-monthly payroll for approximately 1,000 full- and part-time salaried and non-exempt employees. Manages recording hours of work, processing time records, compiling payroll statistics, maintaining payroll control records, and calculating payrolls by performing the following duties.
Essential Duties and Responsibilities: include the following. Other duties may be assigned.
Reviews personnel records to determine names, rates of pay, and occupations of newly hired workers, and changes in wage rates and occupations of employees on payroll.
Reviews new or changed pay rates in HRMS/payroll database. Enters and/or manage all payroll related changes including, but not limited to, new hires, compensation increases, benefit deductions, LOA, retro pay, status changes, terminations, tax changes, 403(b), garnishments, deduction goals, retroactive adjustments, etc. This includes maintaining supporting documentation and authorization for all changes.
Directs computation of pay according to organization policy.
Directs compilation and preparation of other payroll data, including, but not limited to, retirement, benefits, and other payments.
Process stipend payments. Handle preparation of manual checks for out-of-cycle payments.
Ensure that all non-exempt employee timesheets are approved by supervisors in a timely fashion and that timesheet data is processed accurately including adjustments as needed.
Interprets company policies and government regulations affecting payroll procedures.
Works with payroll outsource vendor to review and reconcile payroll data.
Reviews payroll to ensure accuracy.
Prepares, files, and pays federal and state payroll tax returns and wage reports, W2 forms, and all payroll tax amendments.
Prepare journal entries and monthly payroll reconciliations. Works with GL staff to ensure accurate transfer of payroll information to finance department.
Determines work procedures and expedites workflow. Documents payroll procedures and maintains documentation.
Studies and standardizes procedures to improve efficiency of payroll process.
Adjusts errors and responds to customer issues.
Works as part of the HR/Benefits/Payroll team to provide exceptional customer service.
Works with HR/Benefits/Payroll team to perform periodic and systematic clean-up of HRMS/payroll database.
Assist in implementing, writing and maintaining standard operating procedures.
Creates regular and ad hoc reports about payroll expenses and staff headcount.
Participate in projects or other duties as assigned.
Education and/or Experience:
Bachelor’s degree in Accounting, HR, Business Administration or related field. Three + years payroll experience. A combination of education and experience may be considered. Experience in Higher Education a plus.
Knowledge of federal and California payroll laws and codes.
Knowledge of HRMS/payroll systems. Experience with Paycom, ADP PCPW, Oracle or other database systems. Experience with online time and attendance systems. Experience with stipend management systems is a plus. MS Office Suite (Word, Excel, Access) experience.
Ability to write and run reports from HRMS/payroll database. Experience creating and using complex spreadsheets, databases, and other computer software for research, report formatting, and preparation.
Ability to perform hands-on payroll processing.
Demonstrated skills in effective oral and written communication
Outstanding customer service skills. Demonstrated skill in working effectively as part of a customer service team.
Excellent problem-solving and analytical skills.
Exceptional attention to detail.
Ability to work in a collaborative team environment.
Experience with HR self-service environment preferred.
Demonstrated cultural competence, sensitivity to and understanding of the diverse academic, socioeconomic, cultural, disability, gender identity, sexual orientation, and ethnic backgrounds of community college students, faculty, and staff
In applying for a position, candidates sign a consent authorizing a broader inquiry which may include reference checks, a motor vehicle check, and a third party background check.
Golden Gate University is an equal employment opportunity employer. We support inclusive excellence and are committed to creating a safe and welcoming community for all.
University policy prohibits discrimination based on race, color, religion, national origin, ancestry, age, gender, sexual orientation, marital status, medical condition, physical or mental disability, gender stereotyping, and gender identity, taking a protected leave (e.g. family medical or pregnancy leave), or on any other basis protected by applicable laws.
The University has a strong commitment to the principles of diversity and inclusion, and to maintaining working and learning environments that reinforces these practices. The University welcomes and encourages applications from all especially women, minorities, people of color, veterans, persons with disabilities, and members of the LGBTQI community.
EDUCATING PROFESSIONALS SINCE 1901. For more than 110 years, non-profit Golden Gate University (GGU) has been helping adults achieve their professional goals by providing undergraduate and graduate education in Accounting, Law, Taxation, Business and related areas. GGU is California's fourth oldest private university, enrolling 5,000 students and representing more than 68,000 alumni. The university's main campus is located in San Francisco with additional teaching sites in Seattle, Silicon Valley and Los Angeles. In addition to evening and weekend classes, most courses and degrees are offered entirely online.