Summary: The Senior Associate Director of College Alumni Engagement will have primary responsibility for the non-reunion engagement of Harvard and Radcliffe College alumni/ae within the Harvard Alumni Association (HAA). S/he is responsible for planning and implementation of initiatives to facilitate connection of 100,000+ alumni and students to each other and to Harvard throughout their lives. S/he will oversee the program management for several cross-functional team projects including, but not limited to, alumni and undergraduate engagement activities, College communications, non-reunion class and multi-class activities, volunteer programs, and significant aspects of Commencement ticketing. S/he will use data to inform engagement strategies and develop approaches for effective volunteer engagement and leadership cultivation and author program reports for alumni and student engagement programs as required.
Duties and Responsibilities
Events and Programs: Direct events and programs for audiences of 10-10,000, spanning student-alumni engagement, arts, career, social, faculty and flagship events including:
First-Year Convocation for incoming undergraduate students and alumni marshals.
Mid-Year Graduation for off-cycle graduates, their families, and College partners.
Class Day celebrating the graduating College Class and featuring the Class Day speaker.
Commencement ticketing, Alumni Spread, Tree Spread, and Annual Class Meetings.
Senior Class and student programs oversight with assistance of Assistant Director.
Volunteer Oversight: Manage and support alumni volunteer leadership, support, and governance including:
Association of Harvard College Class Secretaries and Treasurers (AHCCS&T) including overseeing the class treasury program, class websites, and class outreach, with responsibilities spanning stakeholder engagement, determining policy, processes, training and communications.
College Class Committees and regional Activities Chairs.
Harvard Alumni Association (HAA) Board Committees.
Internal Partnerships and Team Oversight:
Maintains and cultivates relationships with College-based partners, including but not limited to, College Dean's Office, Dean of Student Life, House partnerships, Office of Career Services, public interest partners, and more.
Collaborates and coordinates with the College Reunions, Class Report Office, and Reunion and Annual Campaign teams to deliver a consistently high quality and consistent College alumni experience, policy, and governance.
Develops and maintains effective partnerships with internal service providers (University Operation Services, Events, Engagement Applications, FAS Communications, etc.).
Guides and informs partnered efforts of HAA, AA&D, College, and University priorities via alumni communication promoting participation and volunteerism; facilitates and educates alumni regarding participation in College and University programs.
Leads and mentors members of his/her team to reflect the anticipated growth, expanding skill-set, and program innovation required for a best-in-class volunteer and engagement experience for College alumni/ae.
Assists Harvard Alumni Association and Senior Director with special projects as requested.
This position entails significant night (12-15/year) and weekend (10-12/year) responsibilities. During May, significant time beyond regular working hours is required, including Memorial Day. This position is also required to work on Labor Day when the academic calendar dictates; other duties as assigned.
Please include a cover letter with your application.
Skills testing may be a component of the interview process for this position.
The department of Alumni Affairs and Development at Harvard University is committed to diversity. We welcome applicants who bring varied experience, thought, and practice to the department's mission to maintain and enhance an engaged community of alumni and friends worldwide and to lead the University's fundraising efforts.
Harvard University Benefits Package Vacation/Sick/Personal/Holidays: Harvard offers 3 (union roles) - 4 (exempt) weeks paid vacation, a paid holiday break between Christmas and New Year's Day, 12 paid sick days, 11.5 paid holidays, and 3 paid personal days each year. Medical/Dental/Vision Benefit: Harvard offers a variety of excellent medical, dental, and vision plans which all begin on the first day of employment. Retirement: University-funded retirement plan with full vesting after 3 years of service. Tuition Assistance Program: Competitive tuition assistance program, $40 per class at the Harvard Extension School and discounted study options through participating Harvard Graduate Schools. Transportation: Harvard offers a 50% discounted MBTA pass as well as parking options to assist employees in their daily commute to campus. Wellness Options: Harvard offers programs and classes at little or no cost, including stress management, massages, nutrition, meditation, and complimentary health services. There are also fee-based athletic facility memberships available at various locations around the university for employees.
Salary Grade: 059
Union: 00 - Non Union, Exempt or Temporary
BA/BS required. Minimum 8-10 years of experience in university administration or related transferable experience required. Management experience and at least five years of strategic team and program leadership required.
Excellent communication skills and ability to represent HAA and the University with poise, tact and flexibility to diverse partners, stakeholders and constituents across mediums. Sound judgment, analytical approach, and strategic mindset; ability to manage multiple projects and disparate priorities while maintaining both strategic orientation and attention to detail. Must be professional and trustworthy and have experience managing projects and people with a high level of discretion, and when needed, a sense of humor and perspective. Must be able to collaborate effectively and respectfully with people from diverse backgrounds and experiences as well as in difficult, high-pressure situations. Comfort with a variable pace; ability to shepherd projects through University processes while remaining responsive to constituents and embracing of emergent opportunities with efficiency. Strong leadership skills; ability to manage, motivate and develop staff and to work effectively with a team. Dexterity with Microsoft Office and CMS. Understanding of Harvard College preferred.
EQUAL OPPORTUNITY EMPLOYER: We are an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability status, protected veteran status, or any other characteristic protected by law.
Internal Number: 48456BR
About Harvard University Alumni Affairs and Development
Harvard University is devoted to excellence in teaching, learning, and research, and to developing leaders in many disciplines who make a difference globally. The University, which is based in Cambridge and Boston, Massachusetts, has an enrollment of over 20,000 degree candidates, including undergraduate, graduate, and professional students. Harvard has more than 360,000 alumni around the world. The University has twelve degree-granting Schools in addition to the Radcliffe Institute for Advanced Study, offering a truly global education. Established in 1636, Harvard is the oldest institution of higher education in the United States.