After School Matters provides Chicago high school teens with high quality, after-school and summer opportunities to explore and develop their talents while gaining critical skills for work, college and beyond. Since 1991, more than 200,000 teens have participated in our hands-on, project-based after-school and summer programs in the arts, communications and leadership, sports and STEM (Science, Technology, Engineering and Math). Programs take place at locations throughout the city including Chicago public high schools, Chicago Park District and Chicago Public Library locations, community organizations, downtown at the Gallery 37 Center for the Arts and in Belmont Cragin at our new Michael and Karyn Lutz Center for After School Matters. For more information, visit www.afterschoolmatters.org.
Summary of Position:
The Seasonal Program Specialist’s primary responsibility is to facilitate and monitor the day to day logistics of After School Matters programs within an assigned region. The Program Specialist will conduct site visits, observations and provide recommendations regarding program quality, safety, compliance, instruction, program attendance, enrollment and retention and other critical issues. Acting as the liaison between After School Matters and the program providers and community partners, the Program Specialist will communicate requirements, policy changes and other relevant information to ensure successful implementation of the program, payment to teens and instructors.
There are four (4) temporary, full-time vacancies. These Seasonal Program Specialists will each be supporting the N/NW Program Branch.
The target start date for each of these positions is May 1 and the estimated end date is August 16.
Major Duties and Responsibilities:
Act as a day-to-day contact person with instructors and school staff for programs;
Develop and maintain relationships with program partners and instructors;
Conduct regular program site visits of each program in their portfolio
Provide guidance, and where appropriate request professional development opportunities for instructors and liaisons;
Act as a trouble shooter in the areas of program implementation, logistics, and data collection;
Enter data into Cityspan;
Plan, schedule and organize all assigned school and community meetings, etc.;
Assist in implementing, effective teen recruitment and retention strategies for programs;
Write monthly programmatic reports, impact statements and other documents to share concerns, recommended solutions and program highlights;
Identify program needs, considering budgetary constraints and make recommendations and submit to Program Manager for approval;
Secure the appropriate tools and supplies for each program and work with the warehouse department to ensure delivery;
Act as a liaison between Program Operations and program providers;
Trouble shoot teen application and other systems errors;
Ensure that all required data, i.e. attendance, enrollment, program verifications, surveys, etc. are entered into the database system;
Provide direction to the liaison and ensure compliance with program requirements;
Work with the Program Quality team, Program Operations and Contracting, to ensure that all assigned programs are in compliance with After School Matters policies and procedures;
Attend program closings and demonstrations of learning;
Working with the regional teams, identify public media opportunities and share with the Regional Director and the Communications department;
Working with the Program Manager, approve instructor and liaison timesheets and trouble shoot systems errors with instructors and liaisons;
Conduct one on one meetings with partners, instructors and liaisons when needed;
Other duties as assigned.
Independent instructors and program providers
The physical demands here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
Must be able to lift up to 50 pounds occasionally.
Must be able to sit for long periods of time.
The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
While performing the duties of this job, the employee is not exposed to weather conditions.
The noise level in the work environment is usually moderate.
Knowledge, Skills and Abilities:
Excellent interpersonal skills
Skilled in developing and facilitating collaborative relationships
Demonstrated experience leading and developing teams
Excellent organizational skills and problem solving abilities
Excellent oral and written communication skills
Excellent Microsoft Office skills; ability to collect and maintain information as needed
Demonstrated experience in project management
Ability to multi-task and meet deadlines
Ability to work in a fast paced, high energy environment
Respect for all levels of the organization and outside partners
Energetic team player who works well in collaborative situations
Strong orientation to customer service
Bachelors degree strongly preferred though not required
Valid Driver’s License, insured transportation, and driving record that satisfies our Motor Vehicle Policy required
Cook County residency required
Experience in using Cityspan database a plus
Evenings and weekends required
How to Apply:
Submit a cover letter and resume at http://afterschoolmatters.applytojob.com/apply
After School Matters is an Equal Opportunity/Affirmative Action employer. All qualified applicants will receive consideration for employment without regard to race, color, ancestry, national origin, religion, sex, sexual orientation, gender identity, disability, protected veteran status, military discharge status, age, marital status, parental status, or source of income.
 After School Matters will provide reasonable accommodation to a person who does not have a driver’s license because of a disability.
About After School Matters
After School Matters provides Chicago high school teens with high quality, out-of-school time opportunities to explore and develop their talents while gaining critical skills for work, college and beyond. Since 1991, more than 200,000 teens have participated in our hands-on, project-based after-school and summer programs in the arts, communications and leadership, STEM and sports. Programs take place at locations throughout the city including Chicago public high schools, Chicago Park District and Chicago Public Library locations, community-based organizations, The Michael and Karyn Lutz Center for After School Matters in the Belmont Cragin neighborhood and Gallery 37 Center for the Arts downtown.