The Resident Program Coordinator for OMS and Pediatric Dentistry effectively coordinates all aspects of the two GME sponsored programs in the School of Dentistry. This individual works closely with directors, faculty, residents and affiliated training sites and staff on development, coordination, implementation and monitoring of the program's policies, processes, and protocols related to University policies, academic program requirements, clinical rotation planning, registration, budgeting, conference coordination, coordination of faculty, course materials, regulatory compliance, programmatic correspondence within the University, its affiliated institutions and clinics and the greater pediatric and oral and maxillofacial dentistry community.
This position also serves as a programmatic liaison in communicating with prospective pediatric dentistry residents and program alumni. Main point of contact for all internal, institutional, and national stakeholders for both the Oral and Maxillofacial and Pediatric Dentistry programs. Responsible for tracking and ensuring trainee compliance with administrative and curricular requirements for graduation. The coordinator is responsible for communications addressing or coordinating responses to all matters related to the Residents rotating on clinical services and related training sites, including communications for all division conferences, program lectures and trainee didactic sessions.
75% Oral and Maxillofacial and Pediatric Dentistry Resident Coordinator
Participates in the recruitment, evaluation, and selection of Resident candidates and documents process as required by accreditation standards; duties include: managing recruitment events and developing recruitment materials and presentations
Liaison between the programs and all internal and external stakeholders.
Implement and monitor both program's policies, processes, and protocols related to University policies and academic program requirements and other governing bodies.
Develop, oversee, implement and manager the resident clinical and didactic rotation schedule.
Understand and ensure program’s compliance with governing bodies: Commission on Dental Accreditation, American Academy of Pediatric Dentistry (AAPD) American Academy of Oral and Maxillofacial Surgery (AAOMS), University of Minnesota Medical School’s Office of Graduate Medical Education (GME), and Metro Minnesota Council on Graduate Medical Education (MMCGME).
Coordinate and manage the accreditation process for both resident programs and submit documents to support all school accreditation process.
Communicate with incoming residents regarding work authorization prior to start of program; partner with ISSS and coordinate any Visa or other work authorization processes with the resident to ensure a smooth and on time start of program.
Responsible for effective management and development of programmatic management tools including the Residency Management Suite (RMS).
Responsible for effective management of Canvas site for the division’s educational training programs (fellows, residents and medical students).
Assists the Program Director with managing the resident program (includes agenda setting, meeting management, and administrative duties in relation to the program directors’ role).
Serve as the programmatic contact for all residents in Oral and Maxillofacial (14-16 residents) and Pediatric Dentistry (10 residents) programs.
20% - Resident Rotation Coordinator
Coordinate preceptor and proctor coverage for resident program
Work cooperatively with off-site program affiliated coordinators to ensure expected educational and clinical experience. Requires monitoring of various systems including but not limited to:
AxiUm, Resident Management Suite/New Innovations(RMS/NI),Graduate Medical Education(GME),Metro Minnesota Council on Graduate Medical Education(MMCGME) Google Drive/Calendars, AmCom (Fairview Health Systems)and AMiOn.
5% Other duties as assigned
All required qualifications must be documented on application materials.
BA/BS OR a combination of education and relevant administrative experience, such as program planning, to total four years
Experience working with physicians, dentists, nurses or other health care providers in an academic or health care setting
Computer experience to include Microsoft Office (Word, Excel and PowerPoint), Google Apps (Gmail, Calendar, Drive, Docs, Sites), Adobe Acrobat
Experience interacting with faculty or providers at multiple locations and working with clinical rotation schedules or related
Ability to take initiative on multiple tasks, work independently, and take direction from supervisor and faculty leaders
Excellent interpersonal skills, including the ability to collaborate and communicate in an effective, professional manner (both written and verbal) with faculty, staff, residents and inside and outside constituents
Successful experience working with diverse patients or clients
Ability to anticipate and meet multiple deadlines
Ability to work with changing priorities and directives
Ability to prioritize tasks and communicate priorities and needs with faculty and others
University of Minnesota experience to include Electronic Financial System (EFS)
Experience with resident/fellow/medical student tracking and scheduling system
Familiarity with application/evaluation systems, such as Electronic Residency Application System (ERAS) and New Innovations Residency Management Suite (RMS)
Ability to work occasional non-standard work hours to coordinate programmatic activities
Internal Number: 329019
About University of Minnesota, Twin Cities
The University of Minnesota, founded in the belief that all people are enriched by understanding, is dedicated to the advancement of learning and the search for truth; to the sharing of this knowledge through education for a diverse community; and to the application of this knowledge to benefit the people of the state, the nation, and the world.