With input from upper management staff, manage bookkeeping, audits, payroll and other disbursements; prepare vouchers, financial reports for board and personnel records, and coordinate and manage all general office operations including but not limited to, PTO, membership database, supplies, equipment, computer technology, and physical office space. Responsible for distributing emails received on general email address; responsible for opening office at 9:00 a.m. on weekdays.
Prepare check requests and checks for submission to the ED on a weekly basis. Determine monthly accounts payable schedule.
Enter all deposits and expenses into QuickBooks. Reconcile all bills/invoices and staff reimbursements into correct program area
Monitor bank account balances.
Prepare monthly financial report for ED which includes bank balance, cash flow and budget updates
Prepare and submit government vouchers on a monthly basis. Submit invoices on a regular schedule to grantors.
Review government contracts quarterly to determine if expenditures are following projected timelines. Work with management to prepare budget revisions for governmental grants when needed.
Work with outside accountant to review and edit accounting journals for agency.
Perform tasks as needed to complete audits in a timely manner.
Oversee audits related to government contracts
Oversee maintenance of computerized financial records
Other tasks as assigned.
At least two years of college preferred
Strong multi-tasking ability
Computer literate, including word processing, database, desktop publishing and spreadsheets; must have a strong working knowledge of QuickBooks.
Have excellent verbal and written communication skills.
Access to a car preferred and a valid driver’s license is required
Able to work as a team with staff, tenant leaders, board members and constituents.
About Metropolitan Tenants Organization
The mission of the Metropolitan Tenants Organization (MTO) is to educate, organize and empower tenants to have a voice in the decisions that affect the affordability and availability of safe, decent and accessible housing. Housing impacts a family’s health, access to work, and children’s education. Rental
housing plays the major role in filling this important need, especially for Chicagoland’s low- and moderate-income residents. MTO works to educate tenants about their rights under the law and the housing remedies available to them.
Metropolitan Tenants Organization works on its mission through three primary programs:
Tenants Rights Hotline: MTO’s hotline provides renters with the resources and information they need to protect their housing rights.
Affordable Housing Preservation Program (AHPP): The vision behind the AHPP program is to organize people to work collectively to improve their home environment.
Healthy Homes Program (HHP): Works to educate renters about home-based health hazards such as lead based paint, mold, and pests can negatively impact your health and that of your family.
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