Rutgers, the State University of New Jersey is seeking a Temporary Administrative Analyst III for the Office of the Dean/Research Office at the New Jersey Medical School. Under the direction of the Assistant Dean for Research, the Temporary Administrative Analyst III is responsible for the day-to-day operations for special projects, financial reporting, journal entries, review of grants and contracts submissions, and will provide additional support with grants and contracts administration as needed.
Aids the Assistant Dean with grants and contracts reporting. This includes tracking awards, project accounting, running analytics routine reports for the research departments, creating and maintaining databases for reporting.
Performs and assists with reconciling award activity of expenses to budget in order to avoid cost over-runs per Sponsor and University guidelines.
Prepares reports and analyses related to impact of budget (spending/invoicing) and prepare financial forecasts.
Performs and assists with preparation and submission of Journal entries for all salary and non-salary expenses, all fringe corrections/accruals, and F&A distributions.
Performs and assists with the preparation and review of financial reports or invoices in collaboration with NJMS department administrators.
Participates in additional grants and contracts functions guided by Assistant Dean and Manager of Grants and Contracts.
Assists the Data Architect with the maintenance of software applications for the NJMS Research Core Facilities. Assistance includes backing up web application files, monitor the following software applications Ideal Elan, and FileMaker Pro.
Understands and trains others on defining systems for pre/post awards management.
Provides support to Assistant Dean for Research, Program Manager, Data Architect and Grant Administrators.
Supports the University’s goals on workplace diversity and EEO goals and objectives concerning employment and promotional opportunities.
Minimum Education and Experience:
Bachelor's Degree in Business Administration, Accounting or related field or experience involving research and sponsored programs administration, ideally in an academic environment.
Must have experience with research and sponsored programs administration, ideally in an academic environment.
Experience with financial electronic management systems, such as Banner, PeopleSoft, MarketPlace and Oracle.
Equivalent education, experience and/or training may be substituted for the degree requirements.
Required Knowledge, Skills, and Abilities:
Knowledge of computer programs associated pre and post award funding, including MS Word, Excel, Access, PowerPoint and Adobe Acrobat.
Knowledge and expertise of Federal and State agency regulations, policies, procedures and laws applicable to sponsored program activities.
Knowledge of proposal development, Institutional research compliance rules and regulations, grant and contract financial spending principles.
Demonstrated strong customer service orientation.
Outstanding human relations and leadership skills and the ability to function in a team environment are required.
Must be able to work with a wide range of individuals with diverse backgrounds this includes faculty, staff, and senior administrators; as well as individuals at other healthcare institutions, media outlets, and government offices
Knowledge in clinical trial budget development is preferred.
Knowledge of how to accomplish superior performance in a unionized environment is preferred.
Salary: $60,000 Max
Posting Number: 19ST1718
Location: Newark (RBHS)
Internal Number: 86402
About Rutgers University
Rutgers, The State University of New Jersey, is a leading national public research university and the state's preeminent, comprehensive public institution of higher education. Rutgers is dedicated to teaching that meets the highest standards of excellence; to conducting research that breaks new ground; and to turning knowledge into solutions for local, national, and global communities. As it was at our founding in 1766, the heart of our mission is preparing students to become productive members of society and good citizens of the world. Rutgers teaches across the full educational spectrum: preschool to precollege; undergraduate to graduate and postdoctoral; and continuing education for professional and personal advancement. Rutgers is New Jersey's land-grant institution and one of the nation's foremost research universities, and as such, we educate, make discoveries, serve as an engine of economic growth, and generate ideas for improving people's lives.