Job Title: Senior Contract Specialist II (Construction)
Location: Reston, VA 20191 (remote tele-work IS permitted anywhere in the U.S.)
Salary Range: $80K-115K depending on experience and capabilities.
Scope of Work: Provide comprehensive pre- and post-award acquisition support with a primary focus on Construction and A&E contracts supporting the Bureau of Indian Affairs.
Required Qualifications for Senior Contract Specialist II:
A four-year course of study leading to a bachelor’s degree that included, or was supplemented by, at least 24 semester hours in any combination of the following fields: accounting, business, finance, law, contracts, purchasing, economics, industrial management, marketing, quantitative methods, or organization and management.
Required – Eight or more years of directly related experience in federal contracting. At least one of these years must be specialized experience equivalent to the federal government GS-14 grade level that has equipped the individual with the particular knowledge, skills and abilities listed below.
Desired - DAWIA or FAC-C Level III certification, or other commercial qualifications (CPCM, NCMA - CFCM). The current requirements for FAC-C Level III are identified at: www.fai.gov.
Knowledge, Skills and Abilities for Senior Contract Specialist II
· Mastery knowledge of contracting principles, laws, statues, Executive Orders, regulations and procedures applicable to pre-award and/or post-award actions sufficient to procure and/or administer contracts for a variety of specialized equipment, services, and/or construction, or to conduct studies of problem areas and develop standard methods and operating procedures.
· Mastery of contracting methods and contract types which require specialized knowledge of Federal contract administration policy, procedures, techniques, and evaluation/control methods sufficient to coordinate and monitor prime and subcontractor performance on complex, long-term contracts.
· Knowledge of business practices and market conditions applicable to program and technical requirements sufficient to evaluate such actions.
· Knowledge of contracts and pre-and post-award contracting policies and procedures in order to plan, execute, and administer a group of contracts, and any subsequent contract modifications for propriety of acquisition method, contract type, and documentation
· Knowledge of program and technical strategies and requirements in order to evaluate capabilities and performance and to provide technical advice to BIA program offices and staff.
· Skill in written and oral communications to present analysis and findings of performance reviews.
· Skill in the use of negotiation techniques and the ability to meet and deal with representatives of the private sector and with Government experts or managers in order to procure extensive supplies, services, and equipment.
· Potential ability to analyze difficult acquisition issues and identify alternative courses of action, modify standard contracting procedures and terms to solve a variety of contractual problems and effect streamlined acquisitions.
· Successfully accomplishes work with a moderate degree of independence occasionally balancing competing priorities with short lead times.
Duties and Responsibilities of the Senior Contract Specialist II:
· Applies knowledge of administrative support functions within a Federal acquisition operations environment to assist program officials on acquisition and administrative matters affecting procurement of supplies and services using source selection procedures; the evaluation of contract price quotes; and the administration or termination and closeout of contracts.
· Performs contract administration activities for selected contracts and assists in the monitoring of Contractor’s performance, approval of progress payments, verification of deliveries, and similar activities.
· Supports modifications to contracts and conducts analysis of alternatives and the capabilities and characteristics of the assigned contractors.
· Utilizes price/cost analysis techniques to support the development of cost- related sections of solicitation documents and the analysis of cost and price data, labor and material cost, etc.
· Supports the development of budgets for planned procurements. Analyzes and evaluates cost-related areas of solicitations for pricing structure and instruction to offerors. Analyzes and evaluates contractor price/cost quotes for new procurements, changes, follow-on procurements, etc., which may result in new contracts or the issuance of modifications or the termination of existing contracts.
· Supports the extension of periods of performance and contract closeout processes.
· Helps ensure that all appropriate steps have been taken to safeguard the interests of BIA, and that all requirements of law, executive orders, regulations and other applicable procedures have been met.
· Assists customers in developing statements of work and procurement strategy; and develops evaluation plans, pricing methodologies, and contract administration.
· Serves as a point of contact for program officials on acquisition and administrative matters affecting major procurement of supplies and services using source selection procedures; the evaluation of contract price proposals; and the administration or termination and closeout of major contracts. Provides authoritative recommendations to improve procurement operations and customer service.
· Coordinates contract administration activities for long-term, extensive technical service contracts. Contract types vary with the complexity of the acquisition and the best interests of the government, ranging from Firm-Fixed-Price through Fixed-Price-Incentive and Fixed-Price-Award fee. The contract specialist monitors contractor’s performance, approval of progress payments, reviewing and providing recommendations on contractor proposals resulting from change orders, scheduling, problems that have arisen and proposed solutions, verification of deliveries, and similar activities; interprets contract provisions for contractors and for officials of BIA, and provides appropriate advice and guidance; and conducts in-depth analyses of contractors’ financial and management systems and facilities for ability to perform and for compliance with Government or contractual requirements.
· Negotiates complex modifications to contracts. Decisions are based on in-depth analysis of alternatives and knowledge of the unique capabilities and characteristics of the assigned contractors and require resolution of incomplete or conflicting technical and contractor data. In determining a negotiation position, the contract specialist must reconcile differences between the reports of different technical specialists.
· Utilizes in-depth price/cost analysis techniques involving many different and unrelated factors and processes where there may be little historical cost data or precedent. Responsible for supporting the development of cost-related sections of complex solicitation documents, analyzing cost and price data, labor and material cost, etc.
· Supports the development of budgets for planned procurements. Analyzes and evaluates cost-related areas of complex solicitations for pricing structure and instruction to offerors. Analyzes and evaluates contractor price/cost proposals for new procurements, changes, follow-on procurements, etc., which may result in new contracts or the issuance of modifications or the termination of existing contracts.
· Leads negotiations and serves as a primary cost/price negotiator. Conducts detailed studies of contractor’s management, operational and financial policies in order to determine capability to perform contract. Evaluates the contractor’s financial status and profit and loss statement, balance sheets, and other financial data.
· Coordinates the extension of periods of performance, resolves delivery and acceptance disputes, approves partial payments and final payments, and performs closeout or any necessary contract cancellations due to non- performance by the contractor or for the convenience of BIA. Prepares BIA response to protests.
· Ensures that all appropriate steps have been taken to safeguard the interests of BIA, and that all requirements of law, executive orders, regulations and other applicable procedures have been met.
· Manages complex, sensitive and important procurement programs and initiatives that serve as a guide for other BIA procurement activities.
· Assists customers in developing statements of work and procurement strategy; and, develops evaluation plans, pricing methodologies, and major contract administration.
· Awards and administers assistance agreements.
· Where appropriate, provides a high level of technical assistance to managers, supervisors, and fellow team members on problems of unusual complexity or sensitivity in the area of procurement of supplies and services using source selection procedures and contract administration. Provides direction and specific guidance to less experienced members of the team in any of the major areas cited above.
· Periodically meets with team members to discuss matters of common team interest and to elicit suggestions or recommendations on work or administrative matters which the contract specialist may communicate to the Managing Director and/or Deputy Managing Director of the CGM Division together with information on the status of work and relations with client Departments.
· Pre-Award Functions. Serve as advisor to program officials in acquisition planning. Advise on the objectives to be used and assist in the preparation of statements of work. Prepare determinations and finding and solicitation documents. Perform detailed analyses of all elements of cost in contractor proposals and makes competitive range determinations. Conducts pre- proposal conferences with prospective contractors to arrive at a clear understanding of what is require under the proposed contract. Issue necessary solicitation amendments.
· Post-Award Functions. Responsibilities typically include drafting of contract documents to effect negotiation and award of contract modifications, issuance of stop work orders, and issuance of cure notices or show cause letters, approval of progress payments, final payment
About Stafford Consulting Company, Inc
Stafford Consulting Company (SCC) is a Service Disabled Veteran Owned Small Business (SDVOSB) and Professional Services Company, with strong leadership and experience in federal procurement policy and procedures.
SCC believes that puzzle pieces sometime seem to go together but build frustration once it is clear there is a better fit with another piece. Communication and willingness is the one way to achieve a perfect fit in Capturing, Delivering and Maintaining business transactions. Building partnerships is the key component of the next revolution in businesses processes and new efficiencies in Government.
We continue to stay abreast of the latest technological tools that can be leveraged to solve some of the more difficult problems in both Government and Private Industry.