The Fellowship and Education Coordinator is responsible for all education programs and activities for the Division of Infectious Diseases and International Medicine (IDIM) in the Department of Medicine. This individual works closely with directors, faculty, trainees, students and affiliated training sites to develop and deliver effective educational support programs and tools. Including, but not limited to, partners with the IDIM Fellowship Program Director and Associate Program Director to manage 13 fellowship trainees currently. Main point of contact for all internal, institutional, and national stakeholders. Responsible for tracking and ensuring trainee compliance with administrative and curricular requirements for graduation and board certification. The coordinator is responsible for communications addressing or coordinating responses to all matters related to trainees (fellows, residents and medical students) rotating on clinical services and related training sites, including communications for all division conferences, program lectures and trainee didactic sessions. In this position, the individual will manage post-doctoral fellow appointments in the T32 training grant program.
Job Duties/Responsibilities 50% - Infectious Disease and International Medicine Fellowship Program and Education Coordinator • Participates in the recruitment, evaluation, and selection of fellowship candidates, such as managing recruitment events and developing recruitment materials and presentations • Develop, implement, and maintain a compelling web presence for the fellowship program across the University of Minnesota, Department of Medicine, and social media sites. • Liaison between the program and all internal and external stakeholders. • Understand and ensure program’s compliance with governing bodies: Accreditation Council for Graduate Medical Education (ACGME), American Board of Internal Medicine (ABIM), University of Minnesota Medical School’s Office of Graduate Medical Education (GME), and Metro Minnesota Council on Graduate Medical Education (MMCGME). • Interprets immigration regulations in relation to International Medical Graduates. Establish eligibility for training and become familiar with Medical School policies on eligible visa status for trainees. Advise fellows on resources, regulations and compliance. • Responsible for effective management and development of programmatic management tools including the Residency Management Suite (RMS). • Responsible for effective management of Canvas site for the division’s educational training programs (fellows, residents and medical students). • Assists the Fellowship Program Director and Associate Program Director with managing the fellowship program (includes agenda setting, meeting management, and administrative duties in relation to the program directors’ role). • Serve as the programmatic contact for 13 fellows and all medical students and residents enrolled in the IDIM rotation.
35% Rotation Coordinator for IDIM • Coordinate schedules for inpatient resident rotations and serve as programmatic contact. • Provide e-value and RMS faculty evaluation summaries to division director as requested. • Coordinate preceptor coverage for resident clinic and keep scheduling apps accurate. • Coordinate HIV outpatient resident rotation schedule and serve as programmatic contact.
15% T32 Training Grant Coordinator • Oversee Post-Doctoral Fellow appointments, grant application submissions and documentation. • Serve as point of contact with Education Office and Fellowship Program Director • Manage financial transactions for the training grant (includes receipt of additional grant funding, foundation travel grants, etc.). • Organize T32-specific meetings, surveys, reports and curricula. • Process T32 appointments, terminations, etc. in x-train (NIH software). • Maintain division’s data for training grants and respond to requests for data to support grant initiatives in other areas.
All required qualifications must be documented on application materials.
Required Qualifications BA/BS OR a combination of education and relevant administrative experience, such as program planning, to total four years Experience working with physicians in an academic or health care setting Computer experience to include Microsoft Office (Word, Excel and PowerPoint), Google Apps (Gmail, Calendar, Drive, Docs, Sites), Adobe Acrobat. University of Minnesota experience to include Electronic Financial System (EFS) Experience interacting with faculty at multiple locations and working with clinical rotation schedules Ability to take initiative on multiple tasks, work independently, and take direction from supervisor and faculty leaders Interpersonal skills, including the ability to communicate in an effective, professional manner (both written and verbal) Ability to anticipate and meet multiple deadlines
Preferred Qualifications Experience with resident/fellow/medical student tracking and scheduling system Familiarity with application/evaluation systems, such as Electronic Residency Application System (ERAS) and New Innovations Residency Management Suite (RMS) Ability to work occasional non-standard work hours to coordinate programmatic activities
Internal Number: 329148
About University of Minnesota, Twin Cities
The University of Minnesota, founded in the belief that all people are enriched by understanding, is dedicated to the advancement of learning and the search for truth; to the sharing of this knowledge through education for a diverse community; and to the application of this knowledge to benefit the people of the state, the nation, and the world.