Family Health Centers at NYU Langone, a designated Level 3 Medical Home, is the largest federally qualified health center network in New York State, and the second largest in the nation. It includes nine primary care sites, 33 school-based health centers and dental clinics, four day care centers, the nation's largest dental residency program, and New York State's largest behavioral health program. The network also includes 12 community medicine sites providing care to disenfranchised New Yorkers, comprehensive HIV services, chemical dependency programs, and a family support center that offers educational, vocational, and other social support programs. Learn more about Family Health Centers at NYU Langone.
Position Summary: We have an exciting opportunity to join our team as a Admin Assistant.
In this role, the successful candidate Provides administrative support to the Department in general answers phone calls and is point person for internal and external communications performs all clerical duties for the department as well as other assigned duties.
Acts as sites record keeper for petty cash requests and any money transactions that requires Site Director approval.
Incorporates patients cultural background and values in methods of communication and service provision
Assesses patients ability to communicate in English and assists in the provision of an interpreter as needed.
Demonstrates an awareness of and respect for coworker/patients cultural background
Serves as sites time keeper and maintains accurate records of all employees work hours vacation hours sick hours, etc
Interacts with interdepartmental personnel throughout the health centers and hospital departments.
Initiates Engineering Work Requests and reports site related operational issues to Site Director and/or Engineering Dept.
Maintains required site records staff files and other key documents.
Deals discretely with confidential information concerning Family Health Centers information contained in minutes letters and other documents.
Composes correspondence memos and reports as instructed. Type, format proofread and distribute a variety of materials including correspondence memos reports minutes of meetings. Translates documents into Spanish.
Order all required administrative and medical related supplies for the site. Initiates Purchasing Orders and coordinates with Purchasing Department on required purchases.
Create and update all provider and staff work schedules for the entire year
Maintain records of approved CME requests for medical providers and assists with submission of reimbursement.
Plan, attend and assist in the coordination of meetings, conferences and special events
Provide administrative support to Site leadership and staff as needed. Coordinates special projects or duties as assigned by Site Director.
Minimum Qualifications: To qualify you must have a High School Diploma Required. Minimum Experience/Requirements: 2 + years relevant experience. Strong oral and written communication skills. Must have exceptional organizational skills and ability to multi task responsibilities. Proficient in Excel, Word, Power Point and Outlook. Fluent in Spanish
Qualified candidates must be able to effectively communicate with all levels of the organization.
Family Health Centers at NYU Langone's network provides its staff with far more than just a place to work. Rather, we are an institution you can be proud of, an institution where you'll feel good about devoting your time and your talents.
NYU Langone Hospital-Brooklyn is an equal opportunity and affirmative action employer committed to diversity and inclusion in all aspects of recruiting and employment. All qualified individuals are encouraged to apply and will receive consideration without regard to race, color, gender, gender identity or expression, sex, sexual orientation, transgender status, gender dysphoria, national origin, age, religion, disability, military and veteran status, marital or parental status, citizenship status, genetic information or any other factor which cannot lawfully be used as a basis for an employment decision. We require applications to be completed online.
NYU Langone Health is a world-class, patient-centered, integrated academic medical center, known for its excellence in clinical care, research, and education. Included in the 200+ locations throughout the New York area are five inpatient locations: Tisch Hospital, its flagship acute-care facility; Rusk Rehabilitation, ranked as one of the top 10 rehabilitation programs in the country; NYU Langone Orthopedic Hospital, a dedicated inpatient orthopedic hospital with all musculoskeletal specialties ranked top 10 in the country; Hassenfeld Children's Hospital at NYU Langone, a comprehensive pediatric hospital supporting a full array of children's health services; and NYU Langone Hospital—Brooklyn, a full-service teaching hospital and level 1 trauma center located in Sunset Park, Brooklyn. Also part of NYU Langone Health is the Laura and Isaac Perlmutter Cancer Center, a National Cancer Institute–designated cancer center, and NYU School of Medicine, which since 1841 has trained thousands of physicians and scientists who have helped to shape the course of medical history.