Performs clerical and administrative support to Access Living’s Director of Advocacy and Director of Independent Living, who jointly supervise more than 40 staff engaged in direct service and advocacy. Interacts with a wide range of people, including government staff, legislators, state agencies, community organizations and grassroots people with disabilities in a fast-paced environment.
SPECIFIC DUTIES: Describe responsibilities and tasks
Maintains both Directors’ calendar and schedules appointments as indicated. Keeps Directors apprised of external appointments and communications;
Ensures coordination of logistics for events hosted or attended by the Directors;
Collaborates with staff and grassroots people with disabilities to plan 6-8 advocacy trips to Springfield;
Schedules and secures meetings with city and state elected officials using phone and written correspondence
Communicates with fellow staff and other internal departments as required to promote maximum efficiency of the Program Departments;
Coordinates meetings of the Board Program Committee;
Communicates with other agencies as required;
May need to attend events to represent Directors
Provide support for quality control, in coordination with Directors and Data Integrity Coordinator;
Generate reports as assigned;
Takes notes at meetings as requested;
Maintains hard copy filing system as needed;
Serves as point of contact for the Directors as needed;
Composes memoranda and correspondence requested by the Directors;
Maintains confidentiality of sensitive information and documents;
Maintains travel records and expenditures. May supervise consumers or associates.
Completes other duties as assigned.
EDUCATION AND TRAINING: Minimum educational background required
High School diploma required. Two years of college and/or equivalent experience required. Bachelor’s degree preferred. Knowledge of disability issues and independent living philosophy preferred. Must be prepared to offer a professional writing sample, as the assistant will be expected to write quickly and well.
EXPERIENCE: Length of time required to develop skills for acceptable performance
Minimum of two years of experience in an administrative clerical or other administrative support capacity. Must have knowledge of management responsibilities. Experience in disability related organization preferred. Familiarity with community organizing settings preferred.
Filing in a variety of filing cabinets. Downstate travel required.
EQUIPMENT OPERATED:Specific equipment, machines, devices and work aids
All Microsoft Office products, specifically Excel, Word and Outlook. Sharing applications including Google Drive. Copier, scanner, fax machine.
WORKING ENVIRONMENT: Identify work area and any of its unpleasant elements
Office with open cubicle arrangement.
PROFESSIONAL AFFILIATIONS:Associations to which incumbent may belong
OF EMPLOYEES DIRECTLY SUPERVISED:
Director of Advocacy and Director of Independent Living
About Access Living of Metroplitan Chicago
Access Living is a disability rights organization.