Job Requisition Number: 26537. The College of Chemistry’s Business Administration and Financial Services Unit is responsible for overseeing and managing all budgeting, financial accounting, recharge, receiving, external revenue generation, and systems design for the entire College. While the functions of human resources, purchasing, and research administration have moved into Integrated Regional Services, the Business Administration and Financial Unit is still responsible for ensuring that the processes, communication, coordination, compliance, and service levels are bridged seamlessly for the faculty, students, and staff in the College.
The College of Chemistry (CoC) provides various services for groups within the College and, on occasion, to other Campus and external clients. The Finance Assistant assists with the monthly processing of recharges, financial journals and various monthly reports. The incumbent also assists with the development, calculation and review of the College recharge rates and submission of the annual self-certification.
The Finance Assistant also assists with the College’s external revenue generation programs, including professional development initiatives, new degrees, and outreach programs to high school and external college students. This may include analyzing financial and census data for strategic reporting, processing payments to vendors, reconciling credit card transactions, and supporting with program logistics.
Finance: •Assists with financial processing functions, which may include posting of monthly recharge transactions, financial journals, and other pass-through activities. •Prepares A/R billing invoices to outside customers. Monitors workflow and operations of recharge activity. •Reconciles, researches and resolves discrepancies in financial data identified by SAS-115 ledger verification process. •Review encumbrance reports and research status of open purchase orders. Follow up with vendors and/or end users as needed. •Documents processes and procedures for financial activities. •Prepares ad-hoc reports and analyses to include summaries of financial transactions, such as analysis of recharge billing statements by project, customer, time period, etc. for management review and decision-making. •Prepares other financial journals as needed. •Assists with the development, calculation and review of the College recharge rates and submission of the annual self-certification.
Program Coordination: •Provide financial support to external revenue generation initiatives. •Reconcile credit card transactions with event registrations and submit receipts through the Campus Deposit System. •Compile and maintain financial and census data for strategic reporting.
Administration: •Functions as a resource to CoC support staff for basic financial account maintenance, such as establishing/inactivating speedtypes. •Assists with other CoC Financial Services functional area(s), which may include Accounts Payable, Accounts Receivable, Billing and/or Cashiering, and Budgeting. •Assists with various administrative duties as needed. •Effectively addresses difficult and complex customer inquiries. •Delivers quality customer service to various constituencies to include internal department/campus clients and external vendors. •Assists with researching, developing, and implementing new and changing business processes. •Assesses internal compliance with federal and state requirements and policies. •Keeps abreast of regulations and best practices concerning financial accounting and services through Campus information and/or trainings. •Applies basic knowledge of database architecture and programming concepts to analyze and redesign financial systems to meet business needs.•Basic knowledge of financial or accounting concepts, processes, policies and procedures. •Experience with common desktop/web applications, including demonstrated competence in Microsoft Office software and Google platform •Strong analytical and mathematical skills. •Ability to adapt and learn quickly a number of electronic systems and other business applications. •Ability to present information in a clear and concise manner, both in writing and verbally. •Demonstrated ability to develop and maintain cooperative, effective working relationships with faculty and staff, including individuals from a wide variety of cultures and backgrounds. •Ability to research and resolve problems, and follow through on projects and assignments to completion with general supervision. •Ability to balance competing and conflicting priorities and demands. •Strong organizational skills, attention to detail, reliability and initiative in seeking and implementing solutions to common problems. •Possess good judgment and know when to escalate issues for resolution. This position is governed by the terms and conditions in the agreement for the Clerical & Allied Services Unit (CX) between the University of California and Teamsters Local 2010. The current bargaining agreement manual can be found at: http://ucnet.universityofcalifornia.edu/labor/bargaining-units/cx/index.html
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