Location: Wellesley Hills, MA Category: Full-Time Staff Posted On: Wed Feb 27 2019 Job Description:
The Payroll Analyst will work closely with the Payroll Accounting Manager and Payroll Administrator to ensure that all biweekly payroll is processed in an accurate and timely manner. The Payroll Analyst will work closely with the Human Resources Office and Finance Department staff to provide necessary reports and will look to improve processes and procedures to allow for greater efficiency and workflow between the departments.
Key Responsibilities and Duties:
Enter data in HR/CMS, including, but not limited to new hires and personnel changes;
Maintain and verify all data in MMARS/LCM, including setting up profiles and combo codes;
Administer Self Service Time and Attendance (SSTA) system, including running of weekly reports, training new employees, password resets, and W-2 retrievals;
Review all Time Reporting Codes (TRCs) and secondary approvals for bi-weekly payroll run in SSTA and contact supervisors when needed;
Enter time and attendance exceptions for full-time faculty on a weekly basis, including maintaining and filing weekly exceptions for auditing purposes;
Process miscellaneous payroll compensation requests, meal, and travel allowances;
Enter deferred compensation deductions per monthly reports and enrollment/deduction forms;
Process miscellaneous deductions, including but not limited to union dues, health care spending account and dental deductions;
Assist Payroll Administrator with a bi-weekly balance of full-time and part-time payroll by comparing base controls against preliminary payroll using predictive warehouse queries;
Provide back-up support for faculty DCE contract entries;
Run weekly reports in Luminist (Document Direct), Access/CIW Warehouse, based on Best Practices Procedures to ensure accuracy of bi-weekly payroll;
Investigate issues and when necessary refer problems to the State Comptroller's Commonhelp;
Review overtime for any errors and enter any comp time adjustments;
Work with the State Comptroller Office to process garnishments;
Administer sick bank program, including maintaining year to date balances.
Prepare and send communications to employees regarding excess vacation hours;
Track all-purpose leave taken by part-time MCCC union members;
Process all final payments and leave buyouts for terminated/deceased employees;
Enter year-end imputed income amounts;
Maintain and file records as needed;
Other duties as assigned.
Associate's degree in Business Administration or related field;
Three years of payroll or related experience;
Experience using Oracle or similar payroll processing system; or an equivalent combination of education, training, and experience.
Knowledge of State and Federal payroll laws;
Experience running reports and queries out of an HR/Payroll system.
Proficient in Excel and knowledge of Access or reporting software programs;
Ability to analyze, calculate and administer financial data;
Ability to communicate with others and write concisely.
Ability to work individually as well as part of a team;
Ability to meet critical deadlines;
Ability to exercise sound, independent judgement;
Ability to exercise discretion in handling confidential information.
Knowledge of PeopleSoft, HR/CMS and MMARS;
Experience in Higher Education.
Salary Range: $53,000 - $60,000
Classification: Non-Unit Professional
Source of Funding: State Appropriation
Deadline: March 13, 2019 or thereafter until filled.
Massachusetts Bay Community College values and pursues diversity, and teaches the importance of inclusion and collaboration. We strongly encourage members of underrepresented communities to apply.
Massachusetts Bay Community College is an affirmative action/equal opportunity employer and does not discriminate on the basis of race, color, national origin, sex, disability, religion, age, veteran or military status, genetic information, gender identity, or sexual orientation in its programs and activities as required by Title IX of the Educational Amendments of 1972, the Americans with Disabilities Act of 1990, Section 504 of the Rehabilitation Act of 1973, Title VII of the Civil Rights Act of 1964, and other applicable statutes and college policies. The College prohibits sexual harassment, including sexual violence. Inquiries or complaints concerning discrimination, harassment, retaliation, or sexual violence shall be referred to the College's for Affirmative Action and/or Title IX Coordinator (Lisa MacDonald:email@example.com or (781) 239-3147), the Massachusetts Commission Against Discrimination, the Equal Employment Opportunities Commission or the United States Department of Education's Office for Civil Rights.
Hiring is contingent upon a successful CORI clearance.
MassBay Community College fosters educational excellence and student success, prepares students for local and global citizenship, anticipates and responds to the needs of surrounding communities, and contributes to evolving regional economic development.