HRIS Specialist (4722C) SHARE Service Region, Berkeley Regional Services -
About Berkeley The University of California, Berkeley, is one of the world's most iconic teaching and research institutions. Since 1868, Berkeley has fueled a perpetual renaissance, generating unparalleled intellectual, economic and social value in California, the United States and the world. Berkeley's culture of openness, freedom and acceptanceacademic and artistic, political and culturalmake it a very special place for students, faculty and staff.
Berkeley is committed to hiring and developing staff who want to work in a high performing culture that supports the outstanding work of our faculty and students. In deciding whether to apply for a staff position at Berkeley, candidates are strongly encouraged to consider the alignment of the Berkeley Workplace Culture with their potential for success at http://jobs.berkeley.edu/why-berkeley.html.
Departmental Overview Berkeley Regional Services (BRS) is comprised of six (6) Regions which provide services to specific 'groupings/clusters' of schools, colleges, and organized research units (5 academic, 1 all other). This regional approach to providing administrative services is intended to improve service quality by re-establishing personal connections and to develop more local expertise.
Social Sciences, Arts & Humanities, UndergrAduate Studies, Organized Research Units REgion (SHARE) - is part of Berkeley Regional Services, within the division of the Vice Chancellor for Administration. Our mission at SHARE is simple. We aim to provide the Human Resources, Research Administration, Purchasing & Reimbursement services that departments and ORUs in our region require - in a timely and efficient manner, with minimal hand-offs and a culture of collaborative improvement.
We will work hard to establish relationships with you as well as processes and services that will create a productive environment in support of the university's mission of excellence in teaching and research.
Enters employee information into Human Capital Management (HCM) system for new hires, change of status, terminations, etc, ensuring that the data is correct and consistent. Ensures Audits for employee information and appointment information entered into HCM are done accurately, promptly and have passed correctly to the Personnel Payroll System (PPS).
Manage queues in ticketing system to ensure they are meeting critical deadlines.
Identifies problems, works with submitters or HR Professionals to correct or to obtain all required information. This includes chartfield validation issues, incomplete or inaccurate onboarding paperwork, to visa compliance issues.
Responsible for individual workload and time management with respect to work completion. This includes making workload decisions as needed and escalating insufficient/excessive work situations.
Ensures data integrity using established post entry audit procedures
Resolves issues regarding HCM questions
Manages sensitive and confidential information
Consults with Generalists and CSS managers when working on non-routine issues of complex or sensitive nature.
Collaborate with the Payroll team to resolve issues resulting from errors or systemic problems
Duties as assigned
Ability to provide exceptional customer service in high volume, fast-paced, professional environment
Demonstrated ability to handle difficult or volatile situations/individuals effectively.
Possess a high degree of political acumen and awareness
Proven experience exercising strong communication and interpersonal skills to communicate effectively with all levels of staff, both verbally and in writing
Strong organizational skills and ability to multi-task with demanding timeframes.
Must possess ability to work rapidly and accurately with pressure of competing deadlines and frequent interruptions in a fast-paced, constantly changing environment.
Must be able to lift 15-20 pounds
Advanced knowledge of HR processes for data entry into HCM
Advanced knowledge of HR processes and procedures for maintenance and purging of personnel files
General knowledge of benefits eligibility requirements
Knowledge of EEO and affirmative action reporting requirements
Knowledge of job posting procedures
Skill in managing sensitive and confidential information regarding bargaining unit issues
Attention to detail and accuracy
Ability to establish priorities, work independently, and proceed with objectives without supervision
High school diploma or equivalent experience
Advanced knowledge of Microsoft Office Suite
Salary & Benefits The position is non-exempt, bi-weekly paid position. Hourly pay is commensurate with experience within the Union negotiated range of $23.47 - $25.71 / Step 1.0-5.0
For information on the comprehensive benefits package offered by the University visit:
How to Apply Please submit your cover letter and resume as a single attachment when applying.
Other Information This position is a 40-hour a week, Limited Appointment (Temporary) for up to 5-months, supporting our Summer Surge project.
In accordance with ARTICLE 28.B.5.b: Limited Appointment: The automatic conversion to career status, as provided in Section B.2. above will not occur when one or more of the following occur: b. The position into which the employee is hired is not an ongoing position, in that the position is established and funded for 18 months or less at any percent of time. In the event the position is funded beyond 18 months, the limited appointee shall be converted to career retroactive to the first of the month following attainment of 1000 hours; except that nothing in this subparagraph precludes the University from releasing the limited appointee prior to the effective date of the funding extension.
Conviction History Background This is a designated position requiring fingerprinting and a background check due to the nature of the job responsibilities. Berkeley does hire people with conviction histories and reviews information received in the context of the job responsibilities. The University reserves the right to make employment contingent upon successful completion of the background check.
The University of California was chartered in 1868 and its flagship campus - envisioned as a "City of Learning" - was established at Berkeley, on San Francisco Bay. Today the world's premier public university and a wellspring of innovation, UC Berkeley occupies a 1,232 acre campus with a sylvan 178-acre central core. From this home its academic community makes key contributions to the economic and social well-being of the Bay Area, California, and the nation.