Applied Research Associate’s (ARA) Corporate Contracts & Procurement team is seeking a Senior Subcontracts Administrator with 5-7 years experience in FAR/DFAR based government subcontracts. The successful candidate is passionate, committed to excellence and continuous improvement. Our Corporate Contracts & Procurement team serves the dedicated employees and leaders who have made ARA the success it is today.
ARA’s Corporate Contracts Team is committed to:
Providing exceptional customer service
Maintaining high levels of accuracy
Building and maintaining relationships with our customers through communication, education, and collaboration
What you will do as a Senior Subcontracts Administrator:
Meet with Program Managers at the beginning of a new project, to discuss subcontracting requirements and answer any questions concerning the required subcontract type (FFP, CPFF, T&M, etc.), and required backup documents to initiate and execute a subcontract.
Ensure that subcontract files are compliant with Prime Contract/CPSR requirements for Federal Acquisitions
Negotiate the terms and conditions with vendors
Create the subcontract document
Create and maintain official subcontract files with all required backup documentation
Create and maintain all subcontract document templates, representative and certification templates
Provide training to the PM’s and Division Administrators on subcontract requirements as needed
Provide support and/or requests for information to co-workers, subcontractors, and auditors
Stay up to date on subcontracts standards, legislation, plans and policies
Prepare and support any additional subcontract negotiations required by mods, etc.
Ensure that the subcontract is consistent with legal requirements, customer specifications and government regulations
Prepare and disseminate information to appropriate employees regarding subcontract status, compliance, modification, deviation, negotiation and termination
Build positive relationships with subcontractors by maintaining excellent internal and external customer service standards
Develop solutions to complex problems which require the regular use of ingenuity and innovation
Mentor Junior Subcontract Administrators
Senior Subcontracts Administrator Requirements:
Bachelor’s degree in Business Administration or related field
5 - 7 years of Subcontract Administration experience supporting Federal contracts with a Bachelor’s degree or 3 – 5 years with a Master’s degree
Demonstrated knowledge/experience in FAR/DFAR requirements
Demonstrated expertise in negotiation and development of subcontracts
Experience with government subcontract file documentation including CPSR requirements for federal acquisitions
Experience with high volume subcontract administration environment
Experience with various types of contract types including CPFF, FFP, T&M, and CR
Ability to create and edit files in Microsoft Word, Adobe Acrobat, and Excel to create and edit documents
Demonstrated understanding and successful application of principles, theories, concepts and techniques in the preparation of competitive and non-competitive subcontracts, negotiation of cost/price and terms and conditions, post-award subcontract management and closeout activities
Senior Subcontracts Administrator Preferences:
Experience using Deltek and/or CostPoint
About Applied Research Associates
Applied Research Associates, Inc. is an employee-owned international research and engineering company recognized for providing technically superior solutions to complex and challenging problems in the physical sciences. The company, founded in Albuquerque, NM, in 1979, currently employs over 1,200 professionals and continues to grow. ARA offices throughout the United States and Canada provide a broad range of technical expertise in defense technologies, civil technologies, computer software and simulation, systems analysis, environmental technologies, and testing and measurement. The corporation also provides sophisticated technical products for environmental site characterization, pavement analysis, and robotics.
At ARA, employees are our greatest assets. The corporation realizes that employee ownership spawns greater creativity and initiative along with higher performance and customer satisfaction levels. ARA gives its employees the tools, training, and opportunities to take more active roles as owners. The culture is challenging; innovation and experimentation are the norm. Employees are eligible for contributions which not only add to the company’s success, but also their ow...n through the Employee Stock Ownership Plan (ESOP). The motto, “Engineering and Science for Fun and Profit” sums up the ARA experience. For additional information and an opportunity to join this unique workplace, please apply at careers.ara.com.