About Berkeley The University of California, Berkeley, is one of the world's most iconic teaching and research institutions. Since 1868, Berkeley has fueled a perpetual renaissance, generating unparalleled intellectual, economic and social value in California, the United States and the world. Berkeley's culture of openness, freedom and acceptanceacademic and artistic, political and culturalmake it a very special place for students, faculty and staff.
Berkeley is committed to hiring and developing staff who want to work in a high performing culture that supports the outstanding work of our faculty and students. In deciding whether to apply for a staff position at Berkeley, candidates are strongly encouraged to consider the alignment of the Berkeley Workplace Culture with their potential for success at http://jobs.berkeley.edu/why-berkeley.html.
Application Review Date The First Review Date for this job is: March 22, 2019.
Departmental Overview Berkeley is host to more than 2,500 visitors from other universities, colleges, research laboratories, and government agencies who conduct research using University facilities. The Visiting Researcher Scholar and Postdoc Affairs (VSPA) Program was established to accommodate scholars with a Ph.D. or equivalent degree to pursue their research and professional interests on the Berkeley campus.
Responsibilities Program Planning and Administration
Applies professional concepts to perform analysis of data and systems pertaining to moderately complex projects, policies and/or processes and functions.
The primary responsibility of this position is to provide opportunities for postdocs to identify and acquire non-scientific skills needed for career progression. This position is responsible for programming that supports personal and professional development.
This position works closely with the VSPA director to select and finalize the content of VSPA career and professional development programs. In addition, this position is responsible for program implementation which requires regular meetings with planning committees. Duties include coordination of speakers, vendors, and campus service providers. Program implementation may include website management, event planning and promotion and the development of program brochures.
This position is responsible for implementing networking activities, workshops, conferences, and special events for the following programs:
Berkeley Postdoctoral Association
Berkeley Postdoctoral Entrepreneurship Program
Berkeley Spouse Partner Association
English as a Second Language and Pronunciation Courses
Humanities and Social Science Association
Opportunities for Postdoc Equity Networking Program
Postdoc Industry Exploration Program
Postdoctoral Teaching Opportunities Program
Thriving in Science Program
Annual UC Berkeley Entrepreneurship Symposium
Specialty Offerings, e.g., Careers in the Life Sciences, Crowdsourcing in the Humanities, How to Get Published in a Prestigious University Press, Impostor Syndrome Day, Let's Have an Awesome Time Doing Science, Making the Most of Your Presentation, Mentoring Up, National Postdoc Appreciation Day, PhD Colloquium, SciPhD Bootcamp, Schmooze or Lose, etc.
This position is also responsible for researching innovative programming opportunities and makes recommendations to the VSPA director.
Interfaces and collaborates with VSPA Program sponsored groups to ensure smooth and successful programming.
Using a qualitative survey tool, gathers and assembles analytical data on VSPA programs. Makes recommendations to director on the enhancement or improvement of future programs.
Disseminates results of evaluations to VSPA Program management, workshop and special event speakers as well as to co-organizers so as to ensure quality of programming and service delivery.
Reports and Administrative Document Preparation
Prepares, complex documents for the director of the VSPA Program such as presentations, budget and program proposals, special event promotions and staff tutorials:
VSPA Gateway PowerPoint Training Tutorial
NAFSA: Association of International Educators Conference Presentations
VSPA New Affiliate Orientation PowerPoint Presentation
Innovation Council Postdoc Entrepreneur Program Presentation
Graduate Career Consortium Annual Meeting Planning
Lawrence Berkeley Laboratory Postdoc Integration Plan
Annual National Postdoctoral Appreciation Week Programming
VSPA Affiliate At-A-Glance Data Summaries
UC Postdoc Office Work Group Retreats and Monthly Conferences
UC Council of Graduate Deans Postdoc Presentations
Using subject matter knowledge, collects and prepares information for use in discussions, meetings of high level management and external constituents. Involves overseeing the collection of demographic data on postdocs, visiting scholars and visiting student researchers. Also collects and analyzes data for outside agencies including the National Postdoctoral Association, National Institutes of Health, National Science Foundation, Versatile PhD, Passport Career, etc.
Manage campus database programmers to develop and improve data tracking tools for the VSPA Program.
Maintain the VSPA alumni database
Manage the Annual VSPA Housing Survey
Manage the VSPA Exit survey
Policy Administration and Oversight
On a project basis, performs analytical studies on a variety of policies, programs and issues.
With the help of VSPA staff, reviews more than 4,000 affiliate applications of initial appointments and re-appointments per year. This position ensures that appointments adhere to Berkeley campus, UC-wide, and outside agency policies governing the research endeavor.
Approves exceptions to VSPA policy for visiting scholar and visiting student researcher appointments following a defined set of guidelines. This position is responsible for alerting the director to exceptions that fall outside the defined set of guidelines.
Oversees the internal audit of all VSPA affiliate applications to ensure campus administrators have completed applications within defined policy. Manages an internal audit of the payment of the required University Services Fee assessed to visiting scholars.
Working knowledge of common campus-specific and other computer application programs.
Solid communication and interpersonal skills to communicate effectively with all levels of staff, both verbally and in writing.
Solid ability to multi-task with demanding timeframes.
Ability to use discretion and maintain all confidentiality.
Ability to use sound judgment in responding to issues and concerns.
Working skills to analyze information and synthesize large amounts of data with strong attention to detail.
Bachelors degree in related area and/or equivalent experience/training
Salary & Benefits For information on the comprehensive benefits package offered by the University visit:
How to Apply Please submit your cover letter and resume as a single attachment when applying.
Conviction History Background This is a designated position requiring fingerprinting and a background check due to the nature of the job responsibilities. Berkeley does hire people with conviction histories and reviews information received in the context of the job responsibilities. The University reserves the right to make employment contingent upon successful completion of the background check.
The University of California was chartered in 1868 and its flagship campus - envisioned as a "City of Learning" - was established at Berkeley, on San Francisco Bay. Today the world's premier public university and a wellspring of innovation, UC Berkeley occupies a 1,232 acre campus with a sylvan 178-acre central core. From this home its academic community makes key contributions to the economic and social well-being of the Bay Area, California, and the nation.