UCSD Layoff from Career Appointment: Apply by 03/14/2019 for consideration with preference for rehire. All layoff applicants should contact their Employment Advisor.
Special Selection Applicants: Apply by 03/25/2019. Eligible Special Selection clients should contact their Disability Counselor for assistance.
Under direct supervision of the Nurse Manager and Medical Director, the Administrative Assistant provides administrative support, clinical coordination and procedural scheduling services for the Cardiac Cath Lab. Coordinates Cardiac Cath Lab scheduling for General Cardiology, Interventional Cardiology, Heart Failure, Pulmonary and Heart/Lung Transplant Services. Coordinates the logistics of multiple departments and areas of specialty (e.g. operating room, anesthesia, clinics, and admissions) to schedule time in the Cardiac Cath Lab Procedure Rooms. Enters patient information into UCSD computer systems. Responsible for insurance authorizations, billing verification, and coding of billing documents. Provides administrative support to departmental leadership, the Medical Director of Interventional Cardiology and Interventional Cardiology Physicians, PAs and NPs. Serves as a key resource for patients, physicians, staff and manger.
The Administrative Assistant functions as an expert for the department as a liaison between clinical/business operations and administrations. Communicate with faculty, clinic staff, administrators, professional organizations, outside agencies (e.g., Insurance Companies and Community Medical Groups) and referring physician practices. Provides administrative support for all Cardiac Cath Lab related projects. Interface with clinical staff and patients via phone and in person. Answer and triage incoming calls. Sort and prioritize incoming and outgoing mail. Maintains confidentiality. Maintains unit statistics. Maintains and monitors Referral Database. Coordinates, records and transcribes minutes for various meetings.
Minimum three (3) years experience working in a large complex healthcare setting.
Proficient in Microsoft Office Suite, including Excel, Word, Outlook, Powerpoint and related database software.
Three years of experience in procedural scheduling, preferably Cardiology.
Knowledge of third-party payors including federal, state and private health plans.
Knowledge of commercial and government health insurance and billing guidelines and medical ICD9/ICD10 codes & CPT/HCPC Codes and Modifiers.
Experience with EPIC.
Must be able to work various hours and locations based on business needs.
Employment is subject to a criminal background check and pre-employment physical.
UC San Diego is an academic powerhouse and economic engine, recognized as one of the top 8 public universities by U.S. News and World Report. Innovation is central to who we are and what we do. Here, students learn that knowledge isn't just acquired in the classroom - life is their laboratory. UC San Diego's rich academic portfolio includes six undergraduate colleges, five academic divisions and five graduate and professional schools. The university's award-winning scholars are experts at the forefront of their fields with an impressive track record for achieving scientific, medical and technological breakthroughs.