The Assistant Provost, Operations works in support of the operations initiatives and activities of the Associate Provost for Operations and Facilities, specifically those related to the University’s financial planning and resource allocation processes. Coordinates and oversees the staffing and financial operations and administration of the Office of the Provost and its 14 academic support units, including staff performance and merit planning, recruiting, budgeting, and forecasting; responsible for creating and maintaining the Office’s business continuity plan, and coordinates business continuity for the support units; addresses issues of compliance with University requirements and policies, as well as federal and other agency regulations. Collaborates with the academic units in the Office of the Provost, Office of Budget and Planning, Office of General Counsel, Office of Human Resources, Office for Research, Office for Compliance and Audit, and other administrative offices, as relevant.
Works closely with the Associate Provost on a variety of projects and initiatives related to the University’s planning and financial resource allocation processes.
Oversees staffing operations for the Office of the Provost and its 14 academic support units; coordinates annual performance and merit planning processes, recruitment and other activities. Working with the Associate Provost, ensures that the staffing structure in the Office supports the activities of the Office.
Oversees the financial operations for the Office of the Provost and its 14 academic support units; manages the Provost’s commitments; ensures compliance with University policies as well as federal and other agency regulations; prepares annual budget for the Office, and oversees the Provost’s special project budgets.
Conducts analysis and research on budget and planning-related matters and produces analytical reports summarizing findings to make informed decisions on desired directions and recommendations for action; works with the Associate Provost to develop strategies to support the University’s strategic goals. Produces reports and prepares communications.
Responsible for the development and updating of the Office of the Provost’s website and other communication tools/platforms used in support of the Office of the Provost and the 14 academic units.
Creates and maintains business continuity plans for the Office and its support units, ensuring documented plans are updated regularly.
Represents the Office of the Provost on University committees, Human Resources School Administrators, Budget Managers.
Other duties as assigned.
Successful completion of a full 4-year course of study in an accredited college or university leading to a bachelor's or higher degree; OR appropriate combination of education and experience.
7-10 years of work experience in University administrative role(s) and in working with academic professionals in a higher education organization.
Minimum Competencies: (Skills, knowledge, and abilities.)
Strong leadership skills, including the ability to take initiative, to work with little direct supervision, to supervise administrative staff, and to develop and execute plans.
Strong analytical, critical thinking, and problem-solving skills and the ability to collect, analyze, synthesize and present data supported recommendations for action.
Excellent interpersonal skills; flexibility, and the ability to deal with the public; frequent interaction with school dean’s offices and outside organizations including community, foundation, and government entities.
Exceptional writing and presentation skills, including the ability to draft complex communications.
Strong attention to detail. Ability to work on multiple projects simultaneously and prioritize appropriately.
Familiarity with academic institutional culture structure and sensitivity to its mission.
Ability to handle confidential information appropriately, and to use good judgment in making decisions.
Master’s degree strongly preferred; experience in a research university desirable.
Preferred Competencies: (Skills, knowledge, and abilities)
Excellent interpersonal skills; flexibility, and the ability to work with faculty, staff, school dean’s offices, central units, and university centers and programs;
Strong leadership skills; including the ability to take initiative, work with little direct supervision, supervise administrative staff, and to develop and execute plans.
Northwestern University is an Equal Opportunity, Affirmative Action Employer of all protected classes, including veterans and individuals with disabilities. Women, racial and ethnic minorities, individuals with disabilities, and veterans are encouraged to apply. Hiring is contingent upon eligibility to work in the United States.
Internal Number: 35661
About Northwestern University
Northwestern University is a major private research university with 12 academic divisions located on three campuses in Evanston, Chicago, and Education City in Doha, Qatar. We have approximately 2,500 full-time faculty members, 17,000 graduate and undergraduate students, and over 5,700 full and part-time staff. Northwestern University combines innovative teaching and pioneering research in a highly collaborative environment. It provides students and faculty exceptional opportunities for intellectual, personal and professional growth.