Department of Mechanical and Aerospace Engineering
March 29, 2019
Full Time/Part Time
Full Time, benefit eligible
Basic Function & Responsibilities:
To support undergraduate students and the Academy of Mechanical and Aerospace Engineers by processing personnel action forms and scholarship applications, organizing and attending Academy induction weekend events and meetings.
Support the Academy of Mechanical and Aerospace Engineers on all projects requested by the Board of Directors. Coordinate the annual induction dinner, membership meeting, board meeting and spouse/guest event. Attend and take minutes at Board meetings as well as committee meetings. Responsible for maintaining the Academy website, updating the Academy data base and producing the membership biographical directory.
Provide assistance and information to undergraduate students and process undergraduate/graduate hourly student personnel actions. Maintain department database of undergraduate appointments and hours worked as well as process visiting undergraduate student payments. Responsible for insuring approval of biweekly and monthly timesheets, monitoring student time sheets, assisting with input of time sheets/corrections as requested.
Responsible for the undergraduate departmental and Academy scholarship program to include updating the campus scholarship system with all scholarship opportunities, publicizing these opportunities, ensuring accurate evaluation of scholarship funds availability and their criteria, and assembling data for the departmental scholarship committee review. Oversight of the Department work study program. Provide assistance to department faculty search committees, including HR related documents, and department activities / events.
Job responsibilities listed herein are a general description of typical job duties, responsibilities, qualifications and physical demands of the incumbents but should not be considered all-encompassing as actual responsibilities may additionally include other duties as assigned.
High school diploma or an equivalent and at least 3 years of experience from which comparable knowledge and skills can be acquired is necessary
Bachelor's degree or an equivalent combination of education and experience for which comparable knowledge, skills and abilities may be acquired. Proficient in Word, PowerPoint, Excel, Outlook and PeopleSoft.
Education or training beyond high school may be substituted for experience.
Ability to keyboard proficiently is necessary.
The final candidate is required to provide copies of official transcript(s) for any college degree(s) listed in application materials submitted. Copies of transcript(s) should be provided prior to the start of employment. In addition, the final candidate may be required to verify other credentials listed in application materials.
Failure to provide official transcript(s) or other required verification may result in the withdrawal of the job offer.
All job offers are contingent upon successful completion of a criminal background check.
Equal Opportunity is and shall be provided for all employees and applicants for employment on the basis of their demonstrated ability and competence without unlawful discrimination on the basis of their race, color, national origin, ancestry, religion, sex, pregnancy, sexual orientation, gender identity, gender expression, age, disability, protected veteran status, or any other status protected by applicable state or federal law. This policy shall not be interpreted in such a manner as to violate the legal rights of religious organizations or the recruiting rights of military organizations associated with the Armed Forces or the Department of Homeland Security of the United States of America.
The University's nondiscrimination policy applies to any phase of its employment process, any phase of its admission or financial aid programs, or other aspects of its educational programs or activities. Further, this policy applies to sexual violence or sexual harassment, both forms of sex discrimination, occurring within the educational program and instances occurring outside of the educational program if the conduct negatively affects the victim's educational experience or the overall campus environment.
Any person having inquiries concerning the application of Title VI of the Civil Rights Act of 1964, Title IX of the Education Amendments of 1972, Section 504 of the Rehabilitation Act of 1973, the Americans with Disabilities Act of 1990 or other civil rights laws should contact the Title IX Coordinator.
EEO IS THE LAW
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