Department: Kellogg Public Private Init Salary/Grade: NEX/12
The Program Assistant 4 coordinates Kellogg’s Board Fellows Program as well as select KPPI Social Impact programs, including Beacon Capital Partners Executive in Residence, Project Impact year-round funding, Project Impact summer internship stipends, Social Impact Days for prospective students, Social Impact alumni events, and Social Impact awards.
Prepares & compiles correspondence, reports, etc. on Social Impact student funding for donor reports as well as the 180 nonprofit organizations affiliated with the Kellogg Board Fellows Program.
Creates & maintains complex spreadsheets, databases, and reports tracking Kellogg Board Fellows activities and nonprofit constituencies. Manages records of nonprofit partnerships in Salesforce. Manages a resource repository of sample student projects and articles using Box.
Conducts benchmarking and research on peer institutions’ fellows’ programs; identifies best practices from competitor programs.
Maintains the Social Impact, Rockefeller Impact Investing Consortium, and Kellogg Morgan Stanley Sustainable Investing Challenge websites.
Coordinates Fellows’ alumni engagement, including: develop and analyze alumni survey; make regular social media updates to alumni LinkedIn page; coordinate annual alumni panel; and other alumni programming as needed.
Maintains program website; collaborates with Kellogg Communications team to ensure website is up-to-date and in line with Kellogg brand standards.
Accounting-Student Funding and Finances
Manages budget and expenditures associated with the Kellogg Board Fellows program including: develop annual budget in consultation with Professor and submit budget to KPPI leadership for approval; maintain financial records and purchases year-round by entering individual transactions into budget and ensuring compliance; verify invoices and expense reports for accuracy; conduct vendor/account research as needed; and prepare final accounting report at close of program.
Administers all financial applications, disbursements and reimbursements for funding and awards including: Project Impact, Youn, Kellogg Social Entrepreneurship Award, and loan assistance awards. Administers Project Impact Summer Internship Stipend Program, which includes application review and notification; processing student paperwork; and compiling draft annual report.
Tracks and drafts report on Social Impact endowment and sponsorship funds for students, e.g. Combe, Levy, Rockefeller, etc.
Collaborates to avoid duplication of student funding and awards with other Kellogg funding organizations (KIEI, Family Enterprise, EMBA, Evening/Weekend program, ISEN)
Facilitates payments and reimbursements for guest speakers, visiting faculty, student clubs, and alumni.
Manages day-to-day operations of the Kellogg Board Fellows Program, a 17-month experiential learning program that connects 100 top Kellogg students to Chicago-area nonprofits for a distinct opportunity in board service each year. Provide calendar coordination and budget tracking.
Manages every aspect of several large events for the program, including: information sessions for students leading up to recruitment, kick-off/matching panel for selected students, orientation session for nonprofit partners, and year-end breakfast.
Coordinates with 100+ partnering nonprofit organizations, including outreach/recruiting of organizations, program Q&A, updates, logistics, application, events, troubleshooting, evaluations, etc.
Recruits prospective organizations; work with Executive Directors and Board Chairs to clarify expectations; manage application and matching process; ensure that expectations are met and managed throughout the 17-month fellowship; problem-solve issues that arise; and maintain communication and relationships with organizations throughout the year.
Oversees and maintains the school Social Impact event calendar.
Provides operations and logistics support for the Kellogg-Rockefeller Impact Investing Faculty Consortium membership and communications platforms.
Manages all logistics for Social Impact Days and assists with other Social Impact programming.
Supports Beacon Executive in Residence program logistics.
Manages Kellogg Board Fellow nonprofit partnerships correspondence, onboarding, and engagement.
Manages Social Impact email address and prospective student correspondence.
Coordinate 100 student Board Fellows including monitoring the students’ progress/experience, meet with students to address issues related to their fellowships; answer questions regarding program expectations, organization selection, expectations, class policies, challenges, project ideas, and resources.
Together with Professor/Program Director, support and staff the Student Leadership Team (five 2nd year fellows); facilitates monthly meetings with student leaders regarding strategy, curriculum, events, and other policies.
Supports Student Leadership Team with recruitment and selection of 50 1st-year fellows each fall, including application development and review, information sessions, student interviews, and onboarding.
Manages the matching process with the nonprofits and students; field student questions regarding the process/logistics.
Coordinates Kellogg Board Fellows student programming with Student Leadership Team, including Prospective Student Information Sessions; Kellogg Board Fellows recruitment; prospective student social; new student orientation; Kellogg Cares Day; and spring Nonprofit site visit.
For all Kellogg Board Fellows programs, manages or oversees logistics, including space reservation and set-up; tech/AV set-up with Kellogg Information Services; guest speakers; catering; event budget; invitation creation and distribution; event registration; event content; and post-event assessment/reporting.
Supports, as necessary, Kellogg Board Fellows courses: Nonprofit Board Governance (KPPI 453-5) and Advanced Board Governance (KPPI 471)
Assists the professor in creation of class materials; organize case simulations.
Coordinate regular check-in meetings with 100 fellows and Professor, specifically fall and spring 1-on-1 meetings.
Manages bi-annual individual student evaluations from nonprofit partners with surveys; distribute surveys to nonprofit partners; manage survey completion by nonprofit partners; and follow up with students who receive poor marks from their nonprofits.
Calibrates end-of-year grades and participation evaluations with the professor.
Supports KPPI team with events, programs, and conferences as needed.
Performs other duties as assigned.
Advanced knowledge of word processing, spreadsheet, email, and database software programs is required.
Preferred Qualifications: (Education and experience)
Bachelor’s degree or the equivalent combination of education, training, and experience.
Experience working in an academic environment.
Knowledge of or experience in the nonprofit sector.
Preferred Competencies: (Skills, knowledge, and abilities)
Exceptional communication skills with attention to detail and flexibility.
Ability to professionally interact with multiple stakeholders, including faculty, students, and executive nonprofit leadership at all levels internally and externally.
Demonstrated ability to successfully manage multiple, complex projects simultaneously.
Strong initiative; ability to work with minimal supervision as well as be a strong cross-functional team member.
Strong problem-solving ability.
Northwestern University is an Equal Opportunity, Affirmative Action Employer of all protected classes, including veterans and individuals with disabilities. Women, racial and ethnic minorities, individuals with disabilities, and veterans are encouraged to apply. Hiring is contingent upon eligibility to work in the United States.
Internal Number: 35705
About Northwestern University
Northwestern University is a major private research university with 12 academic divisions located on three campuses in Evanston, Chicago, and Education City in Doha, Qatar. We have approximately 2,500 full-time faculty members, 17,000 graduate and undergraduate students, and over 5,700 full and part-time staff. Northwestern University combines innovative teaching and pioneering research in a highly collaborative environment. It provides students and faculty exceptional opportunities for intellectual, personal and professional growth.