CCE of Albany County is seeking a full-time coordinator to provide administrative support as part of the Capital Region ESNY Program. The position also assists the Supervisor with management tasks including reviewing staff expenses, program data recording/reporting, and staff time and attendance records.
Administrative duties are varied, requiring a moderate degree of initiative and ability to plan short and long-term work projects, working in collaboration with the Capital Region ESNY team. Requires making decisions within the established policies, guidelines and procedures of the Association, and Eat Smart New York/SNAP-Ed program.
Be sure to enter your full name and contact information (address, email, and phone) in your online application.
Include a cover letter, resume and three references (at least one who is a current or former supervisor or teacher).
Please note, once your application is submitted you will not be able to change your submission or add attachments.
Internal Applicants: Current employees of the Cornell Cooperative Extension Association indicated in this job posting are internal applicants; please refer to Applying for a Job (Internal Candidate) for additional guidance.
All applications must be received by April 19, 2019. Position closing dates may change based on Association needs.
Associates Degree and experience relevant to the role of the position. A GED/High School Diploma plus 1 year of transferable functional experience may substitute for an Associate's degree.
Ability to meet background check requirements.
Ability to meet occasional travel demands of the position. A valid NYS driver's license and ability to drive and driving record acceptable for agency insurance coverage are required.
Ability to work flexible hours, which may include early mornings, evenings, and weekends.
Ability to demonstrate positive customer service skills, good communication skills and work well in a busy program setting.
Ability to thrive in an office environment with frequent distractions and opportunities to demonstrate positive collaboration amongst staff and community agencies.
Computer Skills: High level skills in word processing (Microsoft Word), spreadsheet (Microsoft Excel), database and internet software. Demonstrated ability to perform advanced MS Excel and database functions including creating, manipulating, reporting and maintaining electronic spreadsheets and databases.
Ability to read and interpret documents such as instructions and procedure manuals. Ability to write routine correspondence.
Ability to speak effectively with external customers and employees.
Able to use good judgment in analyzing facts and circumstances surrounding work situation problems or transactions and in determining action to be taken within limits of standard or accepted practice.
Ability to handle administrative details, to work under pressure, and organize work into priorities with emphasis on effective time management.
Demonstrated ability to work independently, and also work effectively as an administrative team member within the regional program, delegating staff work assignments and overseeing staff timekeeping records.
Work Environment – In addition to the Working Conditions; the work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals to perform the essential functions. This position works in a typical office environment. In addition, the position regularly lifts, moves, or transports program related materials and equipment.
General bookkeeping experience
Position Responsibilities & Essential Functions
Direction - 5%
Assist with planning for administrative functions, expenses, data, and staffing needs and schedules of the ESNY Program.
Management - 25%
Assist with managing the administrative functions including expenses, staffing needs, data base management, and program referrals.
Serves as the Workday Timekeeper for all CCE Albany ESNY program nonexempt staff. Assist the Supervisor by managing CCE Albany ESNY staff time off requests and scheduling.
Communicate with Supervisor and program staff to ensure accurate and timely data collection.
Quickly identifies and reports to the Supervisor issues or problems that arise. Offers solutions to help ensure program needs are met.
Coordination/Operation - 65%
With discretion, perform a variety of tasks to support the administration of the Eat Smart New York Program.
Coordinate with finance staff to data enter program expenses and assist in voucher preparation.
Assign the Eat Smart New York program referrals to program staff and helps ensure agency requests for programming and materials are met.
Work with ESNY staff to collect and maintain regional calendar of program activities.
Coordinate with staff on their need for, and maintain, demonstration supplies and equipment, nutrition education materials, and office supplies and equipment.
Maintain organization, storage, tracking, and retention schedules of all program inventory, equipment, supplies, resources, and files.
Maintain clear and accurate operations documents/procedures for reference purposes.
Develop and maintain regular, ongoing communications pathways using internet, mail, and phone.
Maintain good working relationship with community agencies and other appropriate linkages to further enhance programs.
Create, organize, and maintain filing systems and keep accurate records of all referrals and contacts, inventory lists, time effort certifications, etc.
With input from Supervisor create, manipulate, maintain, and utilize program fiscal and educational data and reporting systems including the development, maintenance, and use of databases, spreadsheets and reports using various technologies.
Conduct data entry and report production activities.
Assist with training new staff on relevant departmental policies, procedures, paperwork, and guidelines.
Write a variety of correspondence, reports, mass marketing communications (brochures, flyers, electronic and social media) that require familiarity with program terminology; use software functions to edit, format, produce, and display. Draft routine correspondence.
Support and assist the Supervisor and program staff with preparation of grants, project plans, quarterly and annual reports, financial reports, and other stakeholder documents/reports through the provision of current data, reports and other helpful resources.
Work with ESNY educators to prepare participant completion certificates, participation data, and staff participation/activity reports on an on-going and self-driven basis.
Facilitate program and staff meetings via preparation of announcements and agendas, coordination of room set-up, recording and typing of meeting minutes, implementation of follow-up activities and maintaining necessary documentation/files. Coordinate telephone/video conferencing as necessary.
Coordinate with Supervisor and maintain documents on ESNY's SNAP W drive on the IT Network.
Greet visitors and clients in a professional manner.
Assist with program outreach events as necessary.
On an occasional basis transports self to locations in the region. Regularly lifts, moves and/or transports program materials.
Professional Improvement - 5%
In cooperation with Supervisor and/or Executive Director, jointly develop and pursue a professional development plan as a means to increase competencies relative to position accountabilities and to address changes and Association priorities.
Collaborate in activities that are in general support of Cornell Cooperative Extension and perform other duties as assigned.
Health and Safety - Applied to all duties and functions.
Support the Association to maintain a safe working environment.
Be familiar with and strive to follow any applicable federal, state, local regulations, Association health and safety policy/procedure/requirement and standard.
Act proactively to prevent accidents/injuries and communicate hazards to supervisors when identified.
EEO/EPO and Policy - Applied to all duties and functions.
Appreciate and embrace diversity in all interactions with clientele, staff, volunteers and the public.
Assist the Cornell Cooperative Extension system in reaching out to diverse audiences.
Aware of, and adheres to, established Cornell Cooperative Extension Association of Albany County policies, procedures and Cornell Cooperative Extension Skills for Success.
Contribute to the overall success of the organization by performing all assigned duties in a professional, timely and accurate manner.
This is a full-time (37.5 hours/week), nonexemptposition. Compensation of $17.50per hour. Excellent benefits, based on eligibility, including:
Vacation, Sick and Personal time
NYS Health Insurance Program (including Dental Insurance)
Long-term Disability Insurance
Voluntary Tax Deferred Annuity
Voluntary Flexible Spending Accounts
Voluntary Group Universal Life Insurance
Voluntary Personal Accidental Insurance
Voluntary Legal Plan Insurance
Voluntary Long Term Care Insurance
Voluntary Auto and Homeowner's Insurance
Voluntary Pet Insurance
Voluntary New York's College Savings Program
No relocation or VISA Sponsorship available.
The Association may make reasonable accommodations to enable applicants to participate in the hiring process and employees to perform the essential functions of their job. If you require an accommodation so you may participate in the selection process you are encouraged to contact Cornell Cooperative Extension Administrative Systems at 607-255-6120 or via email at: email@example.com.
For additional questions please contact Jim McNaughton, Association Lead Human Resources Manager, e-mail firstname.lastname@example.org or phone (518) 765-3503.
Cornell Cooperative Extension is a collaboration among Cornell University, the United States Department of Agriculture, the State of New York, and the residents of New York State. Per NYS Law, county and regional extension service associations are subordinate government agencies. This employment opportunity is with the entities listed and not with Cornell University.
Cornell Cooperative Extension is an employer and educator recognized for valuing AA/EEO, Protected Veterans, and Individuals with Disabilities. Individuals who bring a diverse perspective and are support of diversity are strongly encouraged to apply.
Internal Number: WDR-00018299
About Cornell University
In 1865, Ezra Cornell founded an institution "where any person can find instruction in any study." From the beginning, all students were welcome, regardless of race, gender, ideology, or socioeconomic status. Today, we invite you to join our talented and diverse students and accessible faculty who, together, form a living and learning community unmatched in its breadth of opportunities.Cornell University's college, schools, and other academic units offer more than 4,000 courses, 70 undergraduate majors, 93 graduate fields of study, undergraduate and advanced degrees, and continuing education and outreach programs.