Classification: Administrative Support Coordinator I Department Name: Campus Planning Job Number: MB2019-CB2498 Status: MODIFIED Priority Screening Date: 04/07/2019 Recruitment Status: Apply Today! Open until filled. Application screening begins on April 8, 2019.
Position Description: Powered by an inspiring Founding Vision Statement, California State University, Monterey Bay (WWW.CSUMB.EDU) is a comprehensive, mid-sized four-year university whose staff and faculty help transform student lives by emphasizing project-based learning, requiring service learning, and promoting multicultural and global perspectives on and beyond the campus community. CSUMB is both an MSI and HSI and has a vibrant, diverse student body of nearly 7000 students and growing. Our faculty and staff, many of whom live in campus housing, appreciate living and working about one mile from the shores of the beautiful Monterey Bay. As one of the 23 campuses in the California State University (CSU) system, we offer excellent benefits, including housing, and competitive salaries for our faculty and staff. During our 25th Silver Anniversary Celebration in 2019-20, we will complete two major building projects: the College of Arts, Humanities and Social Sciences and the Student Union. By 2030, CSUMB's sustainability initiative is to be carbon neutral.
Under the general direction of the Associate Director of Construction, the Project Coordinator performs administrative and support duties to the Project Managers in the coordination of all areas of project management (from the construction phase through project completion).
ESSENTIALDUTIESANDRESPONSIBILITIES include, but are not limited to, the following:
1. Maintain filing system for projects consisting of materials and documents, physical and electronic; updating with new projects as appropriate.
2. Daily support of Project Manager or Construction inspector
3. Assists in the following:
Compiling of Bid Packages
Interfacing with CSU Chancellors Office for the collection of information/documents/materials submitted to Chancellors Office for the Pre-qualification of Contracts and Subcontractors
Witness of bid openings to take notes as legally required
Tracking of Contract Award
Tracking of the following:
Correspondences including Requests for Information, Submittals, Project Issues, Billing Backup (i.e.: manifests, daily logs, lien wavers), Change Orders, Task Orders, Notices of Completion
4. Maintains construction documentation according to the CSU Construction Phase Manual:
California Labor Code
Prevailing Wage/Certified Payroll review
Group II tracking/vendor follow up
Daily Progress - photo tracking
Closeout Completion - including all submittals and sign offs
Posts Project Performance Reporting
5. Maintains, organizes, assembles, and/or summarizes information for use during meetings; prepares correspondence, reports, statistical data and other documents. Organizes and arranges existing library materials and updates filing on previous and existing projects. Organizes, binds or box and labels documents for library storage.
Performs other job-related duties and special projects as assigned.
Knowledge, Skills and Abilities: Thorough knowledge of: correct English, including grammar, spelling, punctuation and editing; office systems and ability to use a broad range of technology, systems, and packages. Detailed knowledge of or the ability to quickly learn applicable university infrastructure, policies and procedures. Working knowledge of budget policies and procedures. Experience to be fully functional in all technical aspects of work assignments.
Ability to: quickly acquire a thorough, detailed knowledge of applicable university infrastructure, policies, and procedures; make sound independent decisions and recommendations based on current policies and procedures and a thorough analysis of current situations; independently handle multiple work unit priorities and projects under strict deadlines; apply a wide variety of policies and procedures where specific guidelines may not exist; perform standard business math, such as calculate ratios and percentages, track financial data and make simple projections; draft and compose correspondence and standard reports; effectively handle a broad range of interpersonal contacts, including those at the highest level and those requiring strict confidentiality; address common and unique problems using reasoning and judgement to develop practical, thorough, and creative solutions; establish and maintain cooperative working relationships within a diverse, academic environment. Exceptional ability to communicate verbally and in writing, a professional, persuasive and tactful manner.
Minimum Qualifications: Knowledge of and skill in standard office procedures and practices, as well as an ability to understand and operate in a variety of organizational structures. Additionally, incumbents are expected to have a thorough knowledge of English grammar, spelling, and punctuation and be able to clearly communicate orally and in writing. Knowledge of business mathematics beyond basic arithmetic. The ability to use and quickly learn new office support technology systems and software packages is also a prerequisite. These entry qualifications would normally be obtained through a high school program, technical/vocational program, or their equivalents combined with several years of related office work experience.
Specialized Skills: Strong organizational skills, highly motivated and enjoys working in a fast paced environment. Excellent organizational skills; able to multi task. Strong customer service skills demonstrating professional behavior, exercising discretion, accuracy and judgment in all duties performed. Proficient in the use of personal computers including word processing, spreadsheet and database software. Knowledge of budget and accounting practices. Demonstrated ability to address the essential functions associated with this position including the knowledge and abilities identified above.
Preferred Qualifications: Experience working in a construction office, company, or field office which involved supporting, monitoring, and coordinating clerical work. Strong spatial skills. Working knowledge of systems furniture. Proficient in the use of software programs such as MS Word, Excel, AutoCAD, PowerPoint, Procore, Google (email), PeopleSoft, Internet browsers, or equivalent. Knowledge of and experience with CPM (Capital Project Management System). Experience working with diverse populations or in an academic setting.
Special Conditions of Employment:
All offers of employment are contingent upon the successful completion of a background check (including a criminal records check)
The person holding this position is considered a mandated reporter under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in CSU Executive Order 1083 as a condition of employment.
This position will have a duty to report to the Campus Title IX Officer information pertaining to victims of sex discrimination, sexual harassment, sexual misconduct, dating/domestic violence, and stalking as required by CSU Executive Order 1095.
This position has been designated as a sensitive position with responsibility or access/possession of building master or sub-master keys for building access.
Must possess and maintain a valid license to drive in the State of California, pass the Defensive Training Class, and be insurable under the Universitys liability coverage.
May require occasional evenings and/or weekend work.
Office environment with standard equipment and tasks. Position requires working at a computer and desk for extended periods of time. May require travel between campus offices and off-campus locations.
Compensation and Benefits: Anticipated hiring salary in the mid $3,000s per month For salary range info see: CSU Salary Schedule. CSUMB offers an attractive employee benefits package, CSU Benefits R07. The University Corporation at CSU Monterey Bay also provides access to affordable campus housing, Employee Housing.
For full consideration, submit the required documents by the priority screen date listed above. For assistance or if you require an accommodation, please call (831) 582-3389. For computer/online access you may visit the Tanimura and Antle Family Memorial Library (map).
CSU Monterey Bay is an Affirmative Action/Equal Opportunity Employer. We consider qualified applicants for employment without regard to: Age, Disability, Race or Ethnicity, Gender, Gender Identity or Expression, Nationality, Religion, Sexual Orientation, Genetic Information, Veteran or Military Status. All employees must be eligible for employment in the U.S.
Copyright 2017 Jobelephant.com Inc. All rights reserved.
California State University Monterey Bay (CSUMB), is a comprehensive public university committed to serving the diverse people of California, especially the working class, historically under-served, and low income populations. The university values an educational environment of cultural and linguistic diversity and gender equity; ethical reflection and practice; effective and experimental use of technologies as resources to people and catalysts for learning; and the integration of cross-disciplinary models enabling students, faculty and staff to engage in innovative instruction and coordinated service learning. The curriculum is organized around student learning outcomes. It is global in perspective, and of sufficient breadth and depth to meet local, regional, and statewide needs, specifically those of both isolated rural communities and inner-city populations. The identity of the University is framed by substantive commitment to a multilingual, multicultural, intellectual community which enables students, faculty and staff to cross institutional boundaries for innovative instruction, broadly defined scholarly and creative activity, and coordinated community service. The campus is ...located on Monterey Bay, 100 miles south of San Francisco.
University Home Page
Employment Opportunities Web Page
See how we're Doing What Matters! at Cal State Monterey Bay!