Macquarie Capital is looking to hire an Executive Assistant in Infrastructure Projects who will play a key role in supporting the Head of Infrastructure Projects, Europe & Americas and team. This is a maternity leave cover on a 12 month contract.
This is a demanding and fast paced role, requiring a positive, confident and proactive approach as well as exceptional time and diary management skills.
Extensive diary management including arranging both internal and external meetings, video conferences, WebEx's and conference calls
Regular interaction with assistants (internal and external companies) including coordinating conference calls with international offices and managing different time zones.
Booking extensive and complex business travel and accommodation, visas, meeting rooms, conference calls, restaurants etc
Answering all calls professionally and in a timely manner, passing on messages to the team
Compilation of out-of-pocket expenses and completion of expense claims
Managing print room tasks and gathering documents for meetings
Paying and raising invoices
Enter contacts, client meetings and meeting notes into CRM
Assisting senior staff members who visit the London office
Event planning for both internal and external functions
To be successful in this role you will:
Have a proven track record in providing Executive Assistant support within the Professional Services industry
Demonstrate a proactive approach with the ability to prioritise tasks within the team
The ability to work well under pressure, manage workload and deadlines effectively
Comprehensive PC skills, including Intermediate Word, Outlook, Excel and PowerPoint
Be extremely organised with excellent attention to detail and follow-through
Be resourceful and have the ability to work independently as well as within a team
Thrive in a dynamic business where accuracy, hard work and flexibility are imperative
Have excellent verbal and written communication skills
The ability to exercise appropriate judgment and discretion, especially when handling confidential information
Ability to work with various personality types
Macquarie Capital provides advisory and capital raising services to corporate and government clients involved in public mergers and acquisitions, private treaty acquisitions and divestments, debt and equity fund raising and corporate restructuring. It also undertakes principal investing activities globally in support of its client activities.
Advisory activities are divided into industry groups, reflecting key areas of expertise. With staff in 37 offices across 22 locations, Macquarie Capital is a truly global business. A role in the team will expose you to a dynamic working environment and the opportunity to contribute to high-profile transactions whilst working in a business with the best people in the industry.
Find out more about Macquarie careers at www.macquarie.com/careers
Macquarie understands the importance of diversity and inclusion - our long history of success has come from being different. At Macquarie we value the innovation and creativity that diversity of thought brings. The one thing we all have in common is our focus on high performance. If you're capable, motivated and can deliver, we want you on our team.
Macquarie is an equal opportunities employer and does not discriminate on the grounds of age, disability, sex, sexual orientation, gender reassignment, gender identity, marriage, civil partnership, pregnancy, maternity, race (including colour and ethnic or national origins), religion or belief.
We facilitate a range of flexible working arrangements within our teams. Talk to us about what flexibility may be available.
Advertised: 04 Jan 2019 GMT Standard Time Applications close: 30 Apr 2019 GMT Daylight Time
Internal Number: 5540454
About Macquarie Group
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