California Institute of the Arts is seeking a self-motivated and results-oriented individual with a passion for student success to join the Office of International Students and Programs. CalArts is a small but complex arts institution, offering internationally renowned programs in the visual and performing arts to approximately 1500 students across six schools.
The Office of International Students and Programs is a busy two-person office which supports the educational experience of over 300 international students on matters ranging from immigration regulations to language and acculturation support. The Assistant Director ensures CalArts compliance with the Student Visitor and Exchange Information System (SEVIS), acting as Designated School Official (DSO) for F-1 programs and providing advice and support to prospective, new, and graduating students. The Assistant Director is responsible for issuing I-20s, consulting regularly with students regarding their immigration status, and providing guidance on CPT, OPT, and on-campus employment. The Assistant Director is also responsible for hiring, training, and supervising work study students.
Reporting to the Director of International Students and Programs, the Assistant Director works with relative autonomy to manage the processes surrounding I-20 issuance and the maintenance of SEVIS records, while also setting aside regular office hours dedicated to international student advising. The Assistant Director is an integral part of the Student Success team, which also includes the Office of Academic Advising, Financial Aid, and the Office of the Registrar. As part of the student success mission of the department, the Assistant Director works in collaboration with other administrative offices and academic units in an effort to improve international student retention, academic success, and positive integration into the CalArts community.
• Maintain current knowledge of all USCIS regulations concerning international students on F1 visas. • Serve as a Designated School Official and primary SEVIS data manager for non-immigrant students on F1 visas. • Review, on an ongoing basis, compliance regulations mandated by the DHS governing non-immigrant students in order to ensure continued compliance in SEVIS record maintenance, including SEVIS registration each semester, transfers, leave of absence, reduced course load, early withdrawals, extensions, CPT, OPT, and STEM OPT extensions, and others. • Review declarations of finances and financial documents and issue I-20s for new, continuing, and OPT students. • Provide travel support such as I-20 validation and advising students on travel issues such as visa expiration and dependent documents. • Act as the primary contact for communications with international students; meet regularly with international students through one-on-one and group appointments and open advising hours to provide advice on visa matters, academic and social adjustment matters; help connect students with other offices for additional support services as needed • Advise and guide international students on cultural and academic adjustment issues and practical transition matters, such as how to apply for a social security number or how to open a bank account. • Guide students through employment authorization applications, including OPT, OPT STEM extension, CPT, and economic hardship. • Act as a resource person for DSOs in other office of the Institute. • Prepare correspondence and official letters to support visa applications, funding from international agencies, and status verification. • In collaboration with the Director and other Student Success team members, assist with international retention programs and services through efforts that provide a welcoming and supportive environment for international students. • Assist the Director and other campus offices with the planning and execution of international student orientation and campus-wide activities designed to promote diversity, cultural awareness, and acculturation. • Create, edit, and update the online and offline information for international students. • Assist in the development and distribution of newsletters, reminder emails, and posters. • Manage department email accounts, ensuring timely and informative responses to all inquiries. • Hire, train, and supervise student workers. • Perform general office administrative duties as needed such as mail, telephone, handling of forms, and maintaining and ensuring the security of confidential paper and electronic records • Participate in and contribute to professional organizations that support International Education. • Other duties as assigned by the Director of International Students and Programs.
• Excellent organizational and time management skills with the ability to successfully manage multiple short-term and long-term projects and work effectively under pressure • Strong analytical skills and highly detail-oriented • Excellent written communication skills and public speaking skills • Excellent interpersonal skills, with the ability to work cooperatively with a diverse group of students, parents, faculty, and staff • Demonstrated record of support for the needs of a diverse population based on the principles of equity, diversity, and inclusion • Fluency in a language other than English and experience living or studying abroad desired • Strong technical skills, including experience working with MS Office, Adobe Acrobat DC, the Google Suite of applications, and student records systems (experience with Ellucian Colleague preferred) • Familiarity with social media, such as Facebook, Instagram, and twitter • DHS regulations a DSO must be either a citizen or lawful permanent resident of the United States • Proficiency in Microsoft Office, Google and Adobe applications. • Critical thinking skills required.
• Bachelor’s Degree in International Education or related field (Master’s degree preferred) • Three (3) years of progressively responsible experience with F1 international student advising in a university setting, including familiarity and recent experience with SEVIS data management (RTI) as a DSO
How to Apply
Position is available immediately. If you are interested, please submit a cover letter and resume to email@example.com. Please indicate in the subject line: Assistant Director of the Office of International Students and Programs in order to be considered.
Equity & Diversity
California Institute of the Arts (CalArts) seeks to employ faculty who can engage our diverse communities of learners at the highest levels of artistic endeavor and critical thinking. Across the range of practitioners from artists to scholars and librarians, we welcome candidates who possess a demonstrated worldview and cultural competency to support teaching and mentoring undergraduate and graduate students of varied backgrounds, capabilities, perspectives, social identities and gender expressions. CalArts is an equal opportunity employer.
CalArts has a multidisciplinary approach to its studies of the arts through six schools: Art, Critical Studies, Dance, Film/Video, Music and Theater. CalArts encourages students to explore and recognize the complexity of the many aspects of the arts. It is supported by a distinguished faculty of practicing artists and provides its Bachelor and Master of Fine Arts students with the hands-on training and exposure necessary for an artist's growth. CalArts was founded in 1961 and opened in 1969 as the first institution of higher learning in the United States specifically for students interested in the pursuit of degrees in all areas of visual and performing arts.
About California Institute of the Arts (CalArts)
Thank you for considering employment opportunities at CalArts. Employees of CalArts enjoy a culturally rich, artistic, diverse work environment. The Institute offers a comprehensive benefits package, which includes full medical, dental and vision health care coverage along with very generous vacation, sick leave and paid holiday benefits.
We take pride in recruiting and retaining the best and brightest candidates for a career at CalArts. Prospective candidates should review our list of job opportunities. Faculty-level positions are listed as Academic jobs. Staff-level positions are listed as Non-Academic.
Current students should visit the "For Students" section found toward the bottom of this page. Alumni are invited to search job banks and Commonspace for employment opportunities outside of CalArts.
CalArts recognizes diversity and inclusivity as fundamental to its community and integral to an arts education. Employment decisions are made without regard to race, color, religion, sex, age, national origin, disability, veteran status, sexual orientation, gender identity or expression, or any other protected characteristic as established by law. CalArts is an equal opportunity employer.