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Position Summary: We have an exciting opportunity to join our team as a Research Grants Coordinator.
In this role, the successful candidate will be the initial contact for Principal Investigators and the Sponsored Programs Administration (SPA) regarding research proposal preparation, submission, tracking and notice of awards for the Pathology Department. Coordinates the preparation and submission of grant proposals in accordance with agency and New York University School of Medicine policies and procedures. Coordinates the set-up of all active award contracts and budgets within SPA and Research Navigator. Serves as a key contact for Research Navigator, Proposal Central, and eRa Common.
Adheres strictly to sponsors deadlines, guidelines, instructions, and policy updates, confirming investigator's eligibility for each submission
In cooperation with Principal Investigator (PI), prepares research proposals, including budgets and all non-scientific sections, in a manner compliant with all sponsor guidelines and University policies and procedures.
Provides draft proposal for PI review prior to submission.
Reviews all applications on behalf of the Department
Maintains schedule to track all active and pending research grant submissions.
Maintains database of past, current and forthcoming submissions
Finalizes all required internal documentation for the office of SPA, including transmittal forms, financial interest disclosure forms for PI, key personnel, base salary forms, internal budget forms, application checklist, and others special forms as required
Coordinates necessary internal documentation from IRB, IACUC, CLDR
Follows institutional submission deadlines
Assures compliance with University and School of Medicine policies and procedures including internal compliance requirements (IRB, IACUC)
Secures required Department of Pathology signatures
Submits applications to SPA on behalf of the Department
Develops and maintains professional working relationships with SPA personnel
Maintains updated database of pending awards status, including expected dates for notifications of awards
Routinely follows-up on actual award notifications with PIs
Processes paperwork required by SPA for authorization and approval to set up new accounts expeditiously
Revises budget as needed
Identifies and resolves administrative obstacles for account authorization and reauthorization
Maintains the schedule of non-competitive renewals, progress reports and other sponsors' requirements deadlines. Notifies Pis 30 days in advance of due dates to assist them in meeting sponsors post-award administrative requirements and closing dates.
Maintains and updates electronic files of past electronic submissions
Keeps an updated database of faculty bio-sketches, disclosures, other resources, IRB, and IACUC protocol numbers
Prepares and distributes schedule of applications and active awards spreadsheet weekly
Proficiency with electronic submission process and updates and transitions to all new software and procedures quickly. Serves as the resident expert on relevant software applications in research administration
Supports and facilitates faculty transition to online submissions
Alerts supervisors of any new software requirements for online submissions and makes recommendations
Minimum Qualifications: To qualify you must have a Bachelor's degree in a related field or an equivalent combination of education and experience. 0-2years of experience preparing grant proposals within a major academic center, processing funding applications with federal agencies, foundations and private donors. Demonstrated ability to work in a team environment and to manage competing priorities. Service oriented with excellent interpersonal, written, and oral communication skills. Must be detail oriented, able to work independently, able to consistently meet deadlines, and to make recommendations for process improvement.
Qualified candidates must be able to effectively communicate with all levels of the organization.
NYU School of Medicine provides its staff with far more than just a place to work. Rather, we are an institution you can be proud of, an institution where you'll feel good about devoting your time and your talents.
NYU School of Medicine is an equal opportunity and affirmative action employer committed to diversity and inclusion in all aspects of recruiting and employment. All qualified individuals are encouraged to apply and will receive consideration without regard to race, color, gender, gender identity or expression, sex, sexual orientation, transgender status, gender dysphoria, national origin, age, religion, disability, military and veteran status, marital or parental status, citizenship status, genetic information or any other factor which cannot lawfully be used as a basis for an employment decision. We require applications to be completed online. If you wish to view NYU School of Medicine's EEO policies, please click here. Please click here to view the Federal 'EEO is the law' poster or visit https://www.dol.gov/ofccp/regs/compliance/posters/ofccpost.htm for more information. To view the Pay Transparency Notice, please click here.
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Internal Number: 68477079
About NYU Langone Medical Center
NYU Langone Health is a world-class, patient-centered, integrated academic medical center, known for its excellence in clinical care, research, and education. Included in the 200+ locations throughout the New York area are five inpatient locations: Tisch Hospital, its flagship acute-care facility; Rusk Rehabilitation, ranked as one of the top 10 rehabilitation programs in the country; NYU Langone Orthopedic Hospital, a dedicated inpatient orthopedic hospital with all musculoskeletal specialties ranked top 10 in the country; Hassenfeld Children's Hospital at NYU Langone, a comprehensive pediatric hospital supporting a full array of children's health services; and NYU Langone Hospital—Brooklyn, a full-service teaching hospital and level 1 trauma center located in Sunset Park, Brooklyn. Also part of NYU Langone Health is the Laura and Isaac Perlmutter Cancer Center, a National Cancer Institute–designated cancer center, and NYU School of Medicine, which since 1841 has trained thousands of physicians and scientists who have helped to shape the course of medical history.