Collegiate School seeks a Development Assistant is to manage all aspects of gift processing and receipting and ensure and maintain accurate management of donor records. Timeliness, accuracy and a high attention to detail is a must. This position also supports the Vice President of Development. This is a full-time, benefited, 12-month position.
Responsibilities will include:
Manages all aspects of gift processing and receipting and ensures integrity of Raiser’s Edge database (75%).
On a daily basis, prepares constituent records for gift entry.
On a daily basis, enters gifts into Raiser’s Edge fundraising database and reconcile batch.
On a daily basis, processes receipts and gift acknowledgments. Sends Head of School information for gifts of a designated threshold and above (or gifts that meet other criteria).
Oversees memorial and honorary gifts and serve as primary point of contact for these families.
Serves as point of contact for matching gifts and stock gifts.
Responds to requests from the Collegiate community and provides timely follow through.
Assists in all department mail-related efforts: provide donor lists for invitations, major gift activities and the annual fund.
Attends and assists with departmental special events as needed.
Responsible for day to day maintenance of constituent records, in Raiser’s Edge and PawNet, including address and contact updates, deaths, marriages, births, bad addresses, etc.
In coordination with Director, Development Operations, enters new families into Raiser’s Edge in Spring and flip the database in the summer (new and departing faculty/staff; new and past parents/grandparents; graduate/withdraw students; code Trustees, Alumni Board, etc.).
Assists with mailing and other list requests.
Oversees all aspects of Collegiate School directory.
Provide general administrative support to VP, Development (25%).
Answers general development office phone and greets development office visitors
Involvement in School sponsored activities
Ability to run accurate reports, lists, and queries in Raiser’s Edge to support development activity
Coordinate Green and Gold student records in Raiser’s Edge
Data entry of affinity coding, such as student awards, college relationships and athletic affiliations.
Qualities of a successful candidate will include:
Proficiency in Blackbaud/Raiser’s Edge
Minimum of 3 years development experience
Knowledge of fundraising best practices and trends related to data management, gift processing and records
High level attention to detail
Strong written and oral communication skills; strong interpersonal skills
Ability to maintain accurate records
Exhibits solid understanding of how data is collected, generated, and used by the School
Maintains knowledge of data processes and contributes to design and improvement of those processes
Creates basic reports to support departmental/division processes
Promotes good data stewardship and demonstrates ownership of system, processes, and tasks
Performs data entry accurately and efficiently
Proficiently uses Microsoft Excel, PowerPoint, Word and Google Sheets
Proficiently uses Blackbaud/Raiser’s Edge
Serves as troubleshooting point-of-contact for office system(s)
Engages in self-study to improve data skills
Authors documentation on system-related processes
Experience in and commitment to the ongoing development and maintenance of an inclusive campus community
Collegiate School is an independent, JK-12 college preparatory, coeducational school with over 1,600 students in Richmond, VA. The School is a community of learners committed to seeking and welcoming students, faculty and staff who represent the multicultural community and world in which we live. We believe that the education we offer in our school is greatly enhanced when many traditions, backgrounds, and perspectives are given expression in school activities. We aspire to create an inclusive environment that promotes engaged citizenship and encouragescompassionate leadership. Our concept of diversity and multiculturalism is dynamic and serves a vision at Collegiate where all members of the community find in our school a sense of belonging and a supportive place to reach their full potential.
The School is committed to a policy of non-discrimination and equal opportunity for all employees and qualified applicants without regard to race, color, gender (including pregnancy), age, religion, national origin, ancestry, sexual orientation, disability, veteran or military status, marital status, genetic information, or any other status protected by applicable law. Employment decisions at the School are based on merit, qualifications and skills.
Collegiate School is an equal opportunity employer.
About Collegiate School
Collegiate School is an independent, JK-12 college preparatory, coeducational school with over 1,600 students in Richmond, VA. The school’s mission is to create a diverse and inclusive community of learners committed to a challenging and supportive educational experience that will foster the intellectual, moral, emotional, and physical development of each student.