Rutgers, The State University of New Jersey, is seeking a Program Assistant for the Department of Medicine at the Rutgers Robert Wood Johnson Medical School.
The Program Assistant position assists in oversight of all Department of Medicine educational programs, with a focus on subspecialty fellowships. The individual will serve as a liaison between the fellowship programs at Rutgers Robert Wood Johnson Medical School; internal GME and affiliate training sites; and external accreditation bodies (i.e., AMA, ECFMG, AAMC, ACGME, ABIM, and specialty societies). The ideal candidate will demonstrate initiative, be willing to take direction, support the larger team, and contribute to the growth of the Department of Medicine's educational mission.
Among the key duties of this position include the following:
Completes annual mandated surveys for ACGME and FREIDA.
Accurately tracks all needed documents for maintenance of programmatic accreditation, including preparation for all ACGME site visits, electronic submission of milestones provided by each program director, etc.
Maintains accurate and regularly updated databases for the programs and the fellows. This includes preparation of all needed fellow information lists, including master data list, contact information, questionnaires/forms, and attendance tracking at events.
Coordinates fellows' involvement and participation in Residency/Fellowship Research Day, Quality Improvement programs, Art and Business of Medicine Conferences, Medical Grand Rounds, and other departmental and divisional special events.
Arranges for conference travel advances and reimbursement for fellows, with budgetary tracking.
Supports Vice-Chair of Education, Chief of Division of Education, and residency/fellowship program directors with correspondence, organization of meetings, workshops, and recording and distributing of meeting minutes.
Minimum Education and Experience:
Bachelor's Degree in Business Administration or a related discipline, plus one (1) year of progressively more responsible professional experience inclusive of day-to-day operational, and program management responsibilities in a business office, government agency or university setting.
Equivalent experience, education and/or training may be substituted for the education requirements.
Required Knowledge, Skills, and Abilities:
It is imperative that this individual will demonstrate confidentiality, accuracy and efficiency.
Desired candidate must be adept at communicating with colleagues, display excellent written, oral, and computer skills, including facile use of MS Word, Excel, PowerPoint, and an ability to use internet-based surveys and tools.
Physical Demands and Work Environment:
Physical Demands: Standing, sitting, walking, talking and hearing. No special vision requirements. Lifting up to 25 lbs.
Posting Number: 19ST1965
Location: Downtown New Brunswick
Internal Number: 88029
About Rutgers University
Rutgers, The State University of New Jersey, is a leading national public research university and the state's preeminent, comprehensive public institution of higher education. Rutgers is dedicated to teaching that meets the highest standards of excellence; to conducting research that breaks new ground; and to turning knowledge into solutions for local, national, and global communities. As it was at our founding in 1766, the heart of our mission is preparing students to become productive members of society and good citizens of the world. Rutgers teaches across the full educational spectrum: preschool to precollege; undergraduate to graduate and postdoctoral; and continuing education for professional and personal advancement. Rutgers is New Jersey's land-grant institution and one of the nation's foremost research universities, and as such, we educate, make discoveries, serve as an engine of economic growth, and generate ideas for improving people's lives.