Grand Canyon University’s Athletic department is currently seeking an Athletics Compliance Coordinator. This position will be responsible for ensuring processes are in place to manage and monitor all aspects of financial aid provided to student-athletes during the academic year and summer per NCAA Bylaw 15 (Financial Aid) and affiliated Conference rules on-behalf of the Athletics Department with appropriate GCU campus departments. Additionally, the position is responsible for executing the National Letter of Intent (NLI) Program; monitoring nonathletic financial aid for student-athletes; and
providing NCAA rules interpretations and accurate responses relative to financial aid.
As a member of GCU’s athletic staff, you are responsible for knowing and complying with the applicable constitution, bylaws, laws, policies, rules, regulations, and/or enforcement structures of and governing the National Collegiate Athletic Association (NCAA) and of the Western Athletic Conference. You are responsible, through education and monitoring, to ensure that all staff, student-athletes and other persons affiliated with the program comply with the constitution, bylaws, laws, policies, rules, regulations, and/or enforcement structures. You are accountable for violations by any coach, staff member, student-athlete or other person under your supervision or control and you have an affirmative obligation to monitor the program for compliance matters and to immediately inform the Office of Athletics Compliance and Sport Supervisor of any suspected violation and fully cooperate in the investigation. Failure to comply with the applicable rules, regulations and policies my result in disciplinary action up to and including termination of employment.
Academic Year Scholarship Administration 30%
Responsible for managing the process of renewal/nonrenewal of scholarships, issuing scholarship agreements, calculating appropriate amounts of scholarship aid to be awarded to student-athletes, and cancellation and reduction of athletics scholarships for both the academic year and summer.
Responsible for monitoring scholarship budgets in conjunction with head coaches, sport administrators and budget administrators and ensures that all awards do not exceed NCAA limits and/or team limits.
Communicates with the Office of Student Operations and Office of Student Services liaison(s) to Athletics any student-athletes being reduced/not renewed and ensures that an appropriate letter informing them of such is sent (by the Office of Student Operations).
Calculates and utilizes figures for computation of scholarship dollars for students receiving a full grant-in-aid as well as a percentage based full grant-in-aid; must collaborate with other departments to determine calculated costs, actual costs and weighted average.
Upon receipt of a signed scholarship agreement from a student-athlete, posts the student’s athletics financial aid to the university’s central system for scholarships adhering to the mandatory deadline.
Monitoring Compliance with NCAA Limits (30%)
Ensures all student-athletes and each team is receiving no more than the amount of financial aid permitted under NCAA rules.
Obtains periodic updates from the Office of Student Accounting to ensure all financial aid received by student-athletes is considered for inclusion in their respective individual and team financial aid limits.
Ensures that all noncounter certifications are executed properly and received/issued within the mandatory timeframes.
Responsible for coordinating documentation for all medical noncounters.
Maintains line of communication with Office of Student Operations, Office of Student Services, and Office of Student Accounting to determine appropriate procedures if a student’s aid needs to be reduced.
Monitors team financial aid limits to ensure each team is in compliance with overall NCAA limits on equivalencies or head counts, whichever is applicable and informs head coaches on a regular basis.
Working closely with the Office of Financial Aid to monitor Title IV funding and cost-of-attendance professional judgments.
Outside Financial Aid (5%)
Reviews declarations for each incoming student to determine if aid was/will be received, status of any aid received, and whether such aid will count in the team’s equivalency and/or head count limit.
Monitors all outside scholarships received by student-athletes.
Communicates with incoming student-athletes and current student-athletes regarding possible outside scholarships to be received or that have been received.
Coordinates communication with Student Service Counselors with awarding agencies to confirm details of scholarship criteria, as necessary.
Communicates with head coaches regarding outside awards student-athletes are receiving and how those awards are impacting the student-athlete’s individual financial aid limit and the team’s overall limits.
?Periodically reports outside scholarships reported and/or received by student-athletes to the Office of Student Operations, Office of Student Accounting, and Office of Student Services.
Issuance of National Letters of Intent and Initial Enrollee Scholarship Offers (10%)
Processes all requests for NLI’s and initial enrollee scholarship offers.
Determines validity of NLI’s returned to coaches/Office of Athletics Compliance.
Monitors NLI’s that have not been returned. Ensures the university follows all policies and regulations associated with the NLI Program.
Interpretations and Education (10%)
Answers questions and provides interpretations of NCAA rules relative to financial aid matters.
Ensures coaches and any other relevant staff members are educated on a periodic basis on NCAA financial aid rules as well as National Letter of Intent regulations and policies.
Supports the overall operation of the Athletic Department by performing administrative tasks/responsibilities and/or special projects as needed.
Monitoring athletic events occurring nights and weekends.
Possible business travel.
Bachelor’s degree from a regionally accredited institution required, Master’s degree preferred.
Familiarity with and able to gain expert understanding of NCAA regulations relative to scholarships, financial aid and reporting.
Ability to accurately interpret and clarify federal, state and University regulations and policies as related to financial aid.
Must be able to work a flexible schedule which may include nights and weekends.
Must be willing to travel with teams which may include overnights and weekends.
Relevant work experience in a similar capacity.
Must be able to pass pre-employment background investigation.
Provide a positive example to students by supporting the University’s Doctrinal Statement, Ethical Position Statement and Mission of Grand Canyon University.
Internal Number: R000020425
About Grand Canyon University
Grand Canyon University (GCU), Arizona's premier private Christian university, has a rich history with a central goal that has remained constant since 1949: Help students meet their educational goals. As a comprehensive liberal-arts institution with over 100 degree programs and concentrations, NCAA Division I athletics and a dynamic, growing campus in the heart of Phoenix, GCU is committed to providing private, faith-based education that is accessible and affordable to all. Our focus is to help students find their purpose and achieve their potential through both traditional and online degree programs.