POSITION OVERVIEW: The position of Advisor, Student Activities is responsible for advising and supporting registered student groups at the University of Minnesota as well as the Programs Board in areas as assigned. This position will specifically have responsibilities for facilitating the student group registration process, advising assigned student Program Board Committees and serving as a liaison to assigned cultural center(s).
Other responsibilities will include ensuring student group compliance with University policies and permits, acting as an advisor and interpreter of policy to student groups and being a liaison to the University and its constituents. The position will report to the Program Director, Student Group Services.
General Duties and Responsibilities • Manage policy and compliance for areas as assigned as related to insurance, permits, tax information for student groups and programs plus formulates and interprets policies & practices. • Advise and consult with registered student groups on student group registration, policy and procedures, conflict resolution, problem solving, event planning and risk management. • Assist in the creation and development of student group policies and procedures related to assigned areas and assist with Student Group Registration Process. • Work with colleagues in Student Unions & Activities to offer programs, resources, and services to support an inclusive and diverse University community. • Assist in Student Activities outreach and community-building efforts through presentations, tabling, and workshop facilitation. • Other duties and special projects as assigned.
This position will be initially responsible for the following areas, but specific projects may change over time. Student Group Advising • Advise and consult with registered student groups on student group registration, policy and procedures, conflict resolution, event planning and permit processes. • Assist in the creation and development of student group policies and procedures related to assigned areas and assist with Student Group Registration Process for more than 900 groups each year. • Manage difficult conversations around meeting the needs of multiple constituents keeping the goals of SUA, the University, and the student experience in the forefront of all decisions. • Serve as liaison to Registered Student Groups. • Serve as liaison to assigned Cultural Centers to build relationships that provide more targeted support • Manage policy and compliance areas as assigned related to insurance, permits, tax information for student groups and programs. • Assist in Student Activities outreach and community-building efforts through presentations, tabling, and workshop facilitation. • Stay current on information in the field of student development and incorporate into student processes.
Student Group Services – Grants • Assist in oversight and support for the implementation of the Student Activities Grants program. • Create, evaluate and implement policies and procedures for the facilitation of grants to student groups and campus departments. • Develop and oversee educational sessions throughout the academic year to ensure student group understanding of the grants program. • Manage agreements with grants funding sources and initiatives for the Student Unions & Activities Grants program on an annual basis. • Plan, forecast, monitor and allocate annual budget in excess of $300,000 for the operation of the Student Unions & Activities Grants program. • Submit application, present to committee, and secure Student Services Fee dollars annually in support of grant programming. • Oversee relationship with Coca-Cola representatives in support of grant programming including management of product grants and representation on the grants evaluation committee. • Recruit and train volunteer students and staff to sit on the grants review committee • Facilitate monthly grants review committee meetings throughout the year ensuring consistent evaluation of grants to ensure funding for programs, resources, and services to support an inclusive and diverse University community. • Provide oversight and work with SUA Marketing Managers to promote and maintain awareness of the Student Unions & Activities Grants program. • Oversee the coordination of program assessment and evaluation to ensure the grants program is meeting intended goals. • Innovate new initiatives and efficiencies to ensure a high performing grants program that meets the needs on campus • Other duties and special projects as assigned.
All Campus Elections Commission • Supervise and evaluate the All Campus Election Commisioners who are responsible for implementation of the annual All Campus Election, all policies governing student government elections and procedures for implementing the elections, and hosting debates and get out the vote events. • Serve as on-call supervisor for All Campus Elections events, most of which occur on nights and weekends. • Assist student leaders in planning, forecasting, monitoring and securing annual funds of $10,000 for the operation of All Campus Elections program. • Educate All Campus Election Commissioners on peer supervision, presentation skills, decision-making, problem-solving, managing confidential information, and developing autonomy.
Supervision • Supervise and evaluate the Student Unions & Activities Student Grants Assistant who is responsible for implementation of Grants program processes from accepting group applications to maintenance of the grants database. • Train Student Unions & Activities Grants Assistant on presentation skills, decision-making, problem-solving, managing confidential information, and developing autonomy.
Student Group Recognition Events • Create, implement and evaluate opportunities for recognition of Student Groups through events, initiatives and support services. • Provide oversight and work with SUA Events and Activities to promote and maintain awareness of the initiatives and support services throughout the year.
Essential Qualifications: A Bachelor’s degree plus at least four years of related experience is required. Experience participating in student groups or student programming. Excellent organizational skills, effective written and verbal communication skills and the ability to work with diverse groups of people. Position requires work on evenings and weekends.
Preferred Qualifications: Experience working with students and student groups in a college/university environment. Knowledge of student development, event planning and programming. Master’s degree in education, student development, student personnel or related academic areas. Experience working with organization management software (Orgsync, Collegiatelink/Campus Labs)
Internal Number: 329520
About University of Minnesota, Twin Cities
The University of Minnesota, founded in the belief that all people are enriched by understanding, is dedicated to the advancement of learning and the search for truth; to the sharing of this knowledge through education for a diverse community; and to the application of this knowledge to benefit the people of the state, the nation, and the world.