*NOTE: Salaries for internal candidates are determined by the New Jersey Civil Service Commission's formula.
This is a full-time, CWA position, in the “NE” category of employment and hours of work and days are determined by the supervisor. Note: Employees serving in job titles assigned specific workweek limits of 35 or 40 hours are entitled to be compensated for approved time worked in excess of their normal workweek at the rate of time and one-half. For those with Monday through Friday schedules, this means a Saturday, Sunday or Holiday.
NJ First Act: The “New Jersey First Act”, effective September 1, 2011, contains new residency requirements for public officers and employees. The “New Jersey First Act,” , N.J.S.A. 52:14-7 (L. 2011, Chapter 70) effective September 1, 2011, contains new residency requirements for public officers and employees, unless exempted under the law. Current, new or prospective employees should be aware of the following: Effective September 1, 2011, all employees of State and local government must reside in the State of New Jersey, unless exempted under the law. If you already work for State or local government as of September 1, 2011, and you do not live in New Jersey, you are not required to move to New Jersey. However, if you begin your office, position or employment on September 1, 2011 or later, you must reside in New Jersey. If you do not reside in New Jersey, you have one year after the date you take your office, position or employment to relocate your residence to New Jersey. If you do not do so, you are subject to removal from your office, position or employment.
RAMAPO COLLEGE OF NEW JERSEY:
Mission: Ramapo College of New Jersey is New Jersey’s Public Liberal Arts College, dedicated to providing students a strong foundation for a lifetime of achievement. The College is committed to academic excellence through interdisciplinary and experiential learning, and international and intercultural understanding. Ramapo College emphasizes teaching and individual attention to all students. We promote diversity, inclusiveness, sustainability, student engagement, and community involvement.
Established in 1969, Ramapo College offers bachelor’s degrees in the arts, business, humanities, social sciences and the sciences, as well as in professional studies, which include business, elementary education, nursing and social work. The College also offers articulated programs, including dental, optometry, chiropractic and health professions, as well as visual arts therapy and law, with colleges and institutions in New Jersey and New York. Undergraduate students may choose to concentrate their studies in one of five schools with more than 539 course offerings and more than 36 academic programs. Ramapo College boasts an average student/faculty ratio of 18:1 and an average class size of 23; affording students the opportunity to develop close ties to the College’s exceptional faculty.
Reporting to the Assistant Director of Capital Accounting and Risk Management, provides professional and technical functions using policies, procedures, precedents and guidelines as established for the accounting area in the Office of Business Services. Performs accounting and reconciliation functions, and ensures all deadlines are met. Supports the Assistant Director of Capital Accounting and Risk Management with capital, debt and risk management, and does related work as required. Also responsible for some administrative tasks for the overall Business Services Department.
Support Controller with general office functions including document and spreadsheet preparation.
Establish liaisons and maintain cooperative working relationships with other staff or areas whose functions impact on assigned responsibilities.
Assigns and monitors the work of students and/or staff, identifies problem areas, and provides suggestions for improvement.
Consults with the supervisor regarding issues and concerns encountered in the course of duties recommends resolution.
Gather and compile materials to set up and maintain TORT files including notifying State Department of Risk Management of claims. Upon receipt of claim, create letters to attorneys and claimants acknowledging receipt. When requested, forward documentation to involved parties.
Assist with Risk Management by filing all Motor Vehicle Accident Reports and Incident Reports.
Prepare correspondence to Bureau of Risk Management regarding deletions and additions to college's fleet policy.
Compose and type correspondence including that of a confidential nature, and maintain confidential correspondence files and other records for department personnel.
Manage inventory of office supplies and conduct purchasing for office. Processes requisitions for approval. Files copies of purchase orders, matches invoices to purchase orders for approval.
Assist the Bursar's Office with entry of payments and verify bank deposits during peak periods. Return phone calls during heavy call volume periods.
Report and record the expenses for employee cell phone reimbursements by extracting data from a payroll report for conversion to a file that can be uploaded into Banner Finance.
Prepare documentation for EFA drawdown submissions and related journal entries.
Analyze the EFA trustee statements for the bond issues. Prepare journal entries to update the general ledger for the monthly activity, and reconcile the general ledger to the statements.
Post return check to student accounts in Banner Accounts Receivable. Keep a spreadsheet on all returns and reconcile in conjunction with bank reconciliation.
Serve as backup person to bill State for the total College match portion of Federal FICA/MQFE taxes on a biweekly basis.
Will be required to learn to utilize the SAGE system used by Business Services to manage capital assets.
Compiles and analyzes statistical, financial, and other data in the areas of capital assets and student accounts, or other areas as needed by the Assistant Director of Capital Accounting and Risk Management.
Prepares clear, technically sound, accurate, and informative reports containing findings, conclusions, and recommendations in the areas of capital assets and student accounts, or other areas as needed by the Assistant Director of Capital Accounting and Risk Management.
Will be expected to work independently to support the Assistant Director of Capital Accounting and Risk Management in the maintenance of all records for College’s capital fixed assets, which may include work in areas of: Review all capital purchases to determine which need to be capitalized monthly. Determine which asset category to record. Reconcile capital fixed assets to the general ledger quarterly. Depreciate capital fixed assets monthly. Add equipment fixed assets to the SAGE system as needed.
Serve as backup person to record internal charge backs for unit services.
Serve as backup person to review and prove the daily deposit.
Serve as backup person to record the weekly food service cash reports and board sales.
Access information using Banner as required.
Perform other duties as deemed necessary.
Graduation from an accredited college with a Bachelor’s degree.
NOTE: Applicants who do not possess the required education may substitute experience on a year for year basis.
Minimum of two years experience in accounting field
KNOWLEDGE, SKILLS AND ABILITIES
Ability to work with diverse population and have a strong customer service orientation.
Ability to establish liaisons and maintain cooperative working relationships with other offices or organizations whose functions impact on assigned responsibilities.
Ability to acquire knowledge of college policies and procedures.
Ability to comprehend, interpret and apply established law, regulations, policies, procedures, precedents and guidelines.
Ability to gather and compile materials for reporting.
Ability to prepare clear, technically sound and accurate, and informative reports containing findings, conclusions and recommendations.
Ability to prepare correspondence.
Ability to communicate with visitors, schedule appointments, and process requests for information in accordance with established procedures.
Excellent verbal, written, organizational skills with demonstrated working knowledge of related information systems, Microsoft Office, including Word, Excel, Access or other report-writing software.
Ability to work in a very busy setting with little supervision is required.
Ability to maintain confidential records and files.
Ramapo College is an Affirmative Action/Equal Employment Opportunity Employer. Ramapo has a long history of advocating, advising, and supporting diversity, equity, and inclusiveness. Examples can be found in its mission statement, values, strategic plan, degree and course offerings, community outreach programs, and numerous diversity-focused conferences, trainings, and programs. Ramapo’s commitment to diversity and inclusion is infused across all facets of the College; where the environment is welcoming, dedicated to social justice, respectful of freedom of expression, focused on educating and having an ongoing conversation regarding cultural competence and the benefits and importance of diversity.
Internal Number: 108836266
About Ramapo College
"Ranked by U.S. News & World Report as sixth in the Best Regional Universities North category for public institutions, Ramapo College of New Jersey is sometimes mistaken for a private college. This is, in part, due to its unique interdisciplinary academic structure, its size of approximately 6,008 students and its pastoral setting in the foothills of the Ramapo Mountains on the New Jersey/New York border.Established in 1969, Ramapo College offers bachelor's degrees in the arts, business, humanities, social sciences and the sciences, as well as in professional studies, which include nursing and social work. In addition, Ramapo College offers courses leading to teacher certification at the elementary and secondary levels. The College also offers six graduate programs as well as articulated programs with the University of Medicine and Dentistry of New Jersey, New York Chiropractic College, New York University College of Dentistry, SUNY State College of Optometry and New York College of Podiatric Medicine."