Starting Salary: $4,443.64 (per month) plus benefits; Salary Grade: C1-46 Full Salary Range: $4,443.64 - $5,953.37 (per month) NOTE: The salary advertised with this position is based on the 2017-2018 salary schedule. Effective July 1,2018 through June 30, 2019, the position will receive an additional temporary 5% increase. On July 1, 2019 salaries will revert to the 2017-2018 salary schedule unless another agreement is reached.
The Foothill-De Anza Community College District is currently accepting applications for the classified position above.
JOB SUMMARY: The School Relations Specialist will provide consistent outreach to promote Foothill College. This position is tasked with the recruitment of new students to Foothill College. This position is responsible for high school, concurrent enrollment, and special program enrollments and also oversees all outreach services to high schools, regional occupational programs, and adult schools. The School Relation Specialist will coordinate and provide workshops, tabling events, and parent nights, as well as attend College Fairs. In addition, the School Relations Specialist will coordinate all enrollment services including applications, registration, permission slips, residency interpretation and all other related documents for new students.
DEFINITION: Under the supervision of an assigned administrator, the School Relations Specialist will provide expertise, design and delivery of services to high schools and community organizations to recruit new students for Foothill College or De Anza College. The School Relations Specialist will be responsible for all high school and concurrent enrollment, special program enrollments and coordination of all outreach services to high schools, regional occupational programs and adult schools for the purpose of providing informational workshops, parent nights and other similar programs of recruitment. It is the School Relations Specialist responsibility to coordinate all aspects of operational level duties in ensuring all enrollments for Foothill or De Anza classes offered at high schools and other community locations is implemented and accounted for as per Title V.
EXAMPLE OF DUTIES AND RESPONSIBILITIES: Depending upon assignment, duties may include, but are not limited to, the following:
Perform a variety of duties to assist students, instructors, administrators and the general public; providing technical information and assistance regarding applying to Foothill College or De Anza College, enrolling, special and concurrent enrollment, monitoring student status in Banner; communicating and expediting resolution to student problems, providing information and guidance to students for special circumstances and residency status.
Compile and organize data for statistical reports and surveys, maintains current knowledge of legal requirements and State mandates, technological advancements and techniques used to provide services to students; and learns and applies technology as necessary to perform duties in an efficient, organized and timely manner. .
Provide outreach and recruiting services to middle and high schools, regional occupational programs and adult ed. Counsel students and parents about Foothill College or De Anza College, participate in county College Nights, schedule campus tours and work closely with high school counselors and principals to ensure current and detailed information is communicated about Foothill or De Anza programs.
Coordinate all enrollment services including applications, registration, permission slips, residency interpretation and other related details for all concurrent enrollment students, students taking Foothill or De Anza classes off-site and other specialized registration.
Problem solve difficult and complex registration issues involving concurrent enrollment students and students taking classes off-site; investigate holds, payment errors, and other enrollment issues.
Communicate through email, phone, in-person and in meetings with administrators, faculty and staff to resolve issues and concerns and exchange information regarding enrollment, registration, fee payment, residency status, etc. for classes offered off-site and for concurrent enrollment students; collaborate directly with, Counseling, Financial Aid, Assessment, Extended Opportunity Programs and Services (EOPS), Disability Resource Center (DRC), Disability Support Programs and Services (DSPS) and academic departments as needed to ensure currency and relevancy of all services and programs and that information provided to the community is accurate.
Coordinate aspects of all college-wide outreach programs and activities such as Day on the Hill, New Student Orientation, Parents Night, Welcome Week and other similar events.
Collaborate directly with Counseling, Financial Aid, Assessment, EOPS, DRC, and academic departments as needed to ensure students on both campuses and the FHDA Education Center, have access to all services and programs and that information provided to the community is accurate.
Perform related duties as assigned.
Title V regulations, Ed Code, Financial Aid as it relates to enrollment services.
Federal, State and District policies as they apply to student services.
Board Policies as they apply to these areas.
Data collection and basic research principles and practices.
Understanding of enrollment services and how it assists students.
Strong presentation skills.
Knowledge of the mission of the California Community Colleges; Federal and California legislation, laws, regulations; processes and shared governance.
Principles and practices used to establish and maintain files and information retrieval systems.
Interpersonal skills using tact, patience and courtesy.
Office procedures, methods and equipment including computers and applicable software applications such as MS Word, Excel and Outlook and other information systems and databases.
English usage, grammar, spelling, punctuation and vocabulary.
Demonstrate understanding of, sensitivity to, and respect for the diverse academic, socio-economic, ethnic, religious, and cultural backgrounds, disability, and sexual orientation of community college students, faculty and staff.
Maintain collegial relationships with those contacted in the course of work, communicate effectively both orally and in writing with the public and the college community and participate in meetings.
Understand, interpret and apply administrative and office policies and procedures as well as pertinent laws, regulations and ordinances.
Communicate effectively both orally, in writing and in the use of social media.
Establish and maintain cooperative and effective working relationships with others.
Maintain records and prepare reports.
Train and provide work direction to student employees.
Perform a variety of general operational duties as required; answer phones, schedule appointments, provide assistance to students, answer questions from the general public and prepare letters and reports.
Driving a vehicle to conduct work.
Hearing and speaking to exchange information in person and/or on the telephone as well as making presentations..
Dexterity of hands and fingers to operate a computer keyboard.
Vision to view computer monitor and read various materials.
Standing for extended periods of time.
Bending at the waist, kneeling or crouching.
Lifting, carrying, pushing or pulling objects up to 20 lbs.
Understanding of, sensitivity to, and respect for the diverse academic, socio-economic, ethnic, religious, and cultural backgrounds, disability, and sexual orientation of community college students, faculty and staff.
Any combination equivalent to an Associate Degree AND two (2) years of increasingly responsible administrative and programmatic experience.
Two (2) years demonstrating responsibility of decision-making.
Experience working with diverse student populations, especially those that represent the core mission groups of the college: Basic Skills, Transfer, and Workforce Development.
A District on-line application on http://hr.fhda.edu/careers/. *In the application, you will provide information, which demonstrates your understanding of, sensitivity to, and respect for the diverse academic, socio-economic, ethnic, religious, and cultural backgrounds, disability, and sexual orientation of community college students, faculty and staff. Additionally, you will be asked to explain how your life experiences, studies or work have influenced your commitment to diversity, equity and inclusion.
A cover letter addressing your qualifications for the position.
A current resume of all work experience, formal education and training.
If any required application materials are omitted, the committee will not review your application. Items not required (including reference letters) will not be accepted. For full-consideration, all application packets must be received by 11:59 pm on the closing date.
Please allow yourself ample time to complete your application and resolve any technical difficulties that may arise with your submission. We do not guarantee a response to application questions within 48 hours of the closing date. You may also visit our Applicant Information to assist with technical difficulties at: http://hr.fhda.edu/careers/a-applicant-instructions.html
CONDITIONS OF EMPLOYMENT: Position: Full-Time, Categorically-Funded, 12-months per year Starting date: As soon as possible upon completion of the search process.
Excellent benefits package which includes medical coverage for employee and eligible dependents, dental, vision care, employee assistance program, long term disability, retirement benefits and basic life insurance. For information on our benefits package that includes medical for employees and dependents, visit our web site: http://hr.fhda.edu/benefits/index.html.
Persons with disabilities who require reasonable accommodation to complete the employment process must notify Employment Services no later than the closing date of the announcement. The successful applicant will be required to provide proof of authorization to work in the U.S. All interviewing costs incurred by applicant are the responsibility of the applicant.
For more information about our application process contact: Employment Services Foothill-De Anza Community College District 12345 El Monte Road Los Altos Hills, California 94022 Email: firstname.lastname@example.org http://hr.fhda.edu/
Located in the heart of Silicon Valley, Foothill-De Anza serves the communities of Cupertino, Los Altos, Los Altos Hills, Mountain View, Palo Alto, Stanford, Sunnyvale, and portions of San Jose.For more than 50 years, Foothill-De Anza has demonstrated excellence and innovation in academic programs and student services. As one of the largest community college districts in the United States, Foothill-De Anza provides credit classes for about 64,000 students a year. The colleges are active members of the League for Innovation in the Community College, a national consortium of leading two-year institutions.