Location: Binghamton, NY Category: Professional Posted On: Wed Apr 3 2019 Job Description:
Budget Title: Staff Assistant (SL-2)
Salary: $28,100 (Part-time 80%, College-Year)
The Institute for Asia and Asian Diaspora (IAAD) and the Department of Asian & Asian-American Studies (DAAAS) at Binghamton University seek candidates for a Staff Assistant 2 (SL2) position. This position is 80% FTE, 10 months. The successful candidate will carry out administrative activities for both IAAD and DAAAS. The duties include:
Monitor the department budget, track expenditures, travel reimbursements, revenues and requisitions for purchase orders
Assist in planning and managing departmental budget to assist with monthly reconciliations, including travel
Coordination of the personnel and business aspects of the department, including personnel documentation and HR Forms
Supporting the director of IAAD and chair of DAAAS in administrative activities
Serving as an ex-officio member of the IAAD Steering Committee
Producing minutes for IAAAD meetings
Maintaining IAAD, DAAAS, and University Readiness Program (URP) websites
Preparing invoices, paying bills, and monitoring financial record for IAAD and DAAAS
Supervising and coordinating activities of IAAD undergraduate and graduate student workers
Providing IAAD director with support for new program ventures including hosting visiting international delegations
Coordinating and providing logistical support for DAAAS and IAAD events including visiting speakers, lecturers, conferences, and symposia
Assist DAAAS chair with coordination of faculty personnel cases
Scheduling of URP-related meetings
Assisting in making travel arrangements with the URP faculty and TAs; assisting with securing international visas
Working with departments on URP course-building
Working with Open House Education Foundation on URP-related invoices and payments
At least 2 years of administrative experience
Excellent oral and written communication skills
Must be highly organized
Ability to multitask
Flexibility and ability to adapt to new systems
Familiarity with updating websites
Past experience with event coordination
Previous financial background and budget planning experience
Knowledge of an Asian language is a plus but not required
Offers of employment may be contingent upon successful completion of a pre-employment background check and verification of degree(s) and credentials.
Binghamton University is a tobacco-free campus.
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Equal Opportunity/Affirmative Action Employer The State University of New York is an Equal Opportunity/Affirmative Action Employer. It is the policy of Binghamton University to provide for and promote equal opportunity employment, compensation, and other terms and conditions of employment without discrimination on the basis of age, race, color, religion, disability, national origin, gender identity or expression, sexual orientation, veteran or military service member status, marital status, domestic violence victim status, genetic predisposition or carrier status, or arrest and/or criminal conviction record unless based upon a bona fide occupational qualification or other exception.
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Internal Number: 108920
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