The School of Industrial and Labor Relations at Cornell University has an opening for an Administrative Assistant C04. This position will provide administrative support to ILR Executive Education, Institute for Workplace Studies and ILR Outreach. Cornell ILR Executive Education designs learning solutions that connect proven theories to actionable business insights. The position will work with multiple program coordinators, administrative coordinator and directors focusing on ILR Outreach programs. The Institute for Workplace Studies (IWS) provides opportunities for discussion and the exchange of ideas between ILR's scholars and representatives from local academic, government, business, and labor communities in an effort to advance workplace practices, policies, and innovations.
Responsibilities include: organize the day-to-day administrative and programmatic functions of multiple public and onsite programs for ILR Executive Education; schedule and coordinate meetings, conferences, workshops and events; serve as a liaison to program participants and instructors; support program specific financial tracking and reporting; preparation of all workshop materials (PowerPoints and Workbooks); tracking progress of multiple projects; building and maintaining spreadsheets; edit content of documents; prepare mail lists; process invoices and expense reimbursements; and draft and edit web site content. Additionally, this position will provide limited support to visiting faculty (copy assistance, reserving rooms as needed, etc.). Requires flexibility in work hours, including occasional evenings or Saturdays with advance notice, for special event support.
This position requires teamwork, collaboration, problem solving, multi-tasking, independence, creativity, customer focus, the ability to work with a geographically dispersed and diverse staff, and the ability to handle a fast-paced work environment. The individual in this position has access to highly confidential information and requires a high degree of discretion and judgment around sharing of confidential information.
This is a full-time (35 hour a week), bargaining unit position that falls under the non-exempt CWA contract. The position is based at the ILR NYC Extension office located at 570 Lexington Ave, New York, NY 10022.
Bachelor's degree and a minimum of four years of experience of support in an office setting or equivalent combination of education and experience.
Proven ability to successfully manage multiple tasks while working simultaneously under pressure within a fast-paced, office environment; meeting required deadlines and adapting appropriately to changing situations.
Ability to work independently to anticipate and solve problems and to take direction from others.
Ability to interact tactfully with diverse groups of individuals.
Ability to take initiative and be a pro-active team member.
Demonstrated ability to exercise discretion and independent judgment.
Must have outstanding organizational skills.
Advanced Microsoft Word, PowerPoint and Excel skills and Adobe pdf functionality.
Excellent Outlook calendar skills including coordination of complex meetings.
Excellent written and verbal communication skills including the ability to prepare presentation materials.
Research, writing, proofreading, and editing skills are necessary.
Experience with internet and library searches.
Experience with travel logistics.
Ability to monitor and manage financial accounts and budgets as requested.
Ability to work with multiple programs, projects and program directors and staff.
Requires flexibility in work hours, including occasional evenings or Saturdays with advance notice, for special event support.
Minimum five to six years of experience in an office setting preferably in higher education.
Prior experience working with HTML or other web development tools to support website content management desirable.
Prior experience with program coordination and/or event planning.
Familiarity with virtual meetings, presentations, and webcasts using WebEx, Adobe Connect, and Zoom a plus.
Experience working across various office locations and virtually, beyond U.S. borders is a plus.
Experienced with survey software a plus.
Experience with learning management systems such as Canvas and Moodle a plus.
Experience with Salesforce, Drupal, and registration databases.
No relocation assistance or visa sponsorship provided for this position.
Interested parties should submit a resume and cover letter describing qualifications on-line at http://www.ohr.cornell.edu/jobs under staff positions section.
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This is a full-time, non-exempt bargaining unit position that falls under the CWA contract. The position is based at the ILR NYC Extension office located at 570 Lexington Ave, New York, NY 10022.
University Job Title:
Administrative Assistant C04
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