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Position Summary: We have an exciting opportunity to join our team as a Program Coordinator.
In this role, the successful candidate The Research Development and Implementation Unit (RDI) within the Office of Science and Research (OSR) is responsible for developing and managing programs and initiatives focused on supporting NYU Langone Health basic, translational, and clinical researchers with the development of investigator-initiated proposals and implementation of projects that advance biomedical research and improve healthcare through scientific discovery. The Program Coordinator, Proposal Development and Implementation is responsible for supporting the day to day coordination of intramural funding programs that assist faculty in identifying and sustaining new or existing medical research projects or programs. The Program Coordinator is also responsible for project coordination support that facilitates the successful submission of key program projects, cooperative agreements, and other complex proposals. Responsible for ensuring that quality research standards are applied within the proposals in accordance with federal, state, and institutional policies. Serves as liaison with NYU Langone Health departments and institutional offices, as well as external organizations and funding agencies. Provides support to investigators and research staff to achieve quality outcomes.
Responsible for coordinating several intramural committees composed of faculty members that review requests for intramural support. Supports Program Manager with the administrative aspects of intramural programs by working closely with program director(s)/chair(s)/champion(s) to coordinate and support the peer review selection processes.
Creates quarterly reports of intramural funding opportunities, by tracking number of applications and reviewers, and coordinating the retrieval of outcomes data.
Responsible for communicating existing and identifying new funding opportunities from external sponsors and assists with communication of these opportunities to the research community. Maintains funding database of large NIH grants by continuously updating it with new funding opportunities, updating existing opportunities with new deadlines and assessing better methods to disseminate this resource to the research community.
Maintains Find Funding website by continuously updating content with new information and supports Program Manager in assessing use of website. Provides hands on consultancy service to the research community. Develops presentations for training and teaching research faculty and departmental staff to develop strategies and learn how to use tools for finding extramural funding.
Identifies and communicates limited competitions to the research community. Adheres to timelines that take into account the amount of time applicants will need to successfully develop and submit finalapplications to external sponsor. Coordinates the internal review process by documenting committee analyses and recommendations.
Develops, prepares, and creates institutional templates and training materials that support the research community with the development and planning of grant proposals. Works closely with senior team members to further improve and disseminate these resources to the research community. Acts as an OSR internal guide to assist the research community in leveraging these resources.
Responds to requests for information by collecting and updating data and provides assistance with development of metrics, dashboards and other reporting needs. Assists senior staff with data analyses and presentation of results to senior management by summarizing data compiled from various sources.
Involved in the development of materials and presentations for training and educational sessions that further educate and expand departmental grants staff capabilities to support faculty in identifying funding.
Proactively seeks to expand awareness of the activities of other OSR units to suggest new ways to align efforts that support the research community. Thinks constantly about ways to improve internal processes and find new ways to support investigative, departmental teams. Communicates ideas with colleagues and shares expertise/experiences when discussing others ideas.
Represents the Office of the Vice Dean for Research with professionalism and integrity. Demonstrates an interest in all investigators work, and their needs and challenges related to securing extramural funding. Actively seeks to understand areas for improvement in the value of services delivered, and to identify new ways to facilitate successful submission of grants.
Implementation Activities: On as as-needed basis, assists study teams with the study start-up process upon receipt of funding. This may include overseeing the process of submission of necessary documents required by the IACUC, IRB, CRSU, and SPA.
Performs and participates in other related duties to support the mission of OSR.
Additional Position Specific Responsibilities: Bachelors Degree in a related field with a minimum of two years of experience in a related field. Knowledge of basic medical terminology. Must work and communicate effectively with both internal and external customers. Proficiency in using various Microsoft Office applications such as Word, Excel, Access, PowerPoint and Outlook. Familiarity with internet applications. Effective oral, written, communication, presentation and interpersonal skills. Ability to work within a team environment as well as independently. Ability to work and make decisions independently. Strong time management and organizational skills. Ability to identify, analyze and solve problems; ability to work well under pressure.
Minimum Qualifications: To qualify you must have a Bachelor degree or equivalent in business administration, health care administration or related field. Two years of experience coordinating Project/Programs or programs or an equivalent combination of education and experience. Proficiency in using various Microsoft Office applications such as World, Excel, Access, Power Point and Outlook. Familiar with Internet applications. Effective oral, written, communication, interpersonal skills. Ability to interface effectively with all levels of management and must work and communicate effectively with both internal and external customers. Ability to work within a team environment as well as independently. Time management skills and ability to work well under pressure. Ability to Project/Program manage and to multi task while paying attention to details.
Preferred Qualifications: Masters degree in a related field
Qualified candidates must be able to effectively communicate with all levels of the organization.
NYU School of Medicine provides its staff with far more than just a place to work. Rather, we are an institution you can be proud of, an institution where you'll feel good about devoting your time and your talents.
NYU School of Medicine is an equal opportunity and affirmative action employer committed to diversity and inclusion in all aspects of recruiting and employment. All qualified individuals are encouraged to apply and will receive consideration without regard to race, color, gender, gender identity or expression, sex, sexual orientation, transgender status, gender dysphoria, national origin, age, religion, disability, military and veteran status, marital or parental status, citizenship status, genetic information or any other factor which cannot lawfully be used as a basis for an employment decision. We require applications to be completed online. If you wish to view NYU School of Medicine's EEO policies, please click here. Please click here to view the Federal 'EEO is the law' poster or visit https://www.dol.gov/ofccp/regs/compliance/posters/ofccpost.htm for more information. To view the Pay Transparency Notice, please click here.
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Internal Number: 68729729
About NYU Langone Medical Center
NYU Langone Health is a world-class, patient-centered, integrated academic medical center, known for its excellence in clinical care, research, and education. Included in the 200+ locations throughout the New York area are five inpatient locations: Tisch Hospital, its flagship acute-care facility; Rusk Rehabilitation, ranked as one of the top 10 rehabilitation programs in the country; NYU Langone Orthopedic Hospital, a dedicated inpatient orthopedic hospital with all musculoskeletal specialties ranked top 10 in the country; Hassenfeld Children's Hospital at NYU Langone, a comprehensive pediatric hospital supporting a full array of children's health services; and NYU Langone Hospital—Brooklyn, a full-service teaching hospital and level 1 trauma center located in Sunset Park, Brooklyn. Also part of NYU Langone Health is the Laura and Isaac Perlmutter Cancer Center, a National Cancer Institute–designated cancer center, and NYU School of Medicine, which since 1841 has trained thousands of physicians and scientists who have helped to shape the course of medical history.