Curriculum and Schedule Coordinator Ohlone College
Position Description: Ideal Candidate Statement:
The ideal candidate for this position will have: • Knowledge and experience with producing class schedules and catalogs; • Experience with scheduling events; • Copy editing and proofreading experience; • Strong computer proficiency and familiarity working with an integrated educational database; • Aptitude and patience instructing colleagues how to use software programs; • Excellent listening, written, and verbal communication skills; • Strong work ethic and ability to prioritize multiple tasks and follow through in a timely manner; • Ability to work independently as well as an effective team member; • Proficiency with troubleshooting challenges self-sufficiently; • Capability to work collaboratively and collegially with colleagues; • Attention to detail and accuracy; • Capacity to take initiative rather than waiting for direction; • Insight to work efficiently and effectively; proactively rather than reactively;
Ohlone prides itself as a Learning College with the motto of “A World of Cultures United in Learning” and we are looking for staff who embrace diversity in serving students with varied backgrounds and learning styles, and who are highly ethical, trustworthy, credible, loyal and respectful of diverse views and opinions.
Job Description Summary: This is a 100%, 12 month, Classified, Categorically Funded (25%) Position
This position is partially funded by categorical funds, and employment at 100% is subject to those funds being available.
Under the direction of the Director, Curriculum and Scheduling/Articulation Officer, assist with the production of the class schedule and catalog; conduct audits of class sections; process room requests for non-class events; provide administrative support to curriculum related activities.
Knowledge Skills and Abilities: KNOWLEDGE OF: Applicable laws, codes, regulations, policies, and procedures related to higher education, specifically with regard to curriculum. Practices, procedures, and techniques used in the development, design, and modification of class schedules and catalogs. Standards and requirements for courses, sections, and academic programs. . Oral and written communication skills. Interpersonal skills using tact, patience, and courtesy. Operation of a computer and assigned software.
ABILITY TO: Assist with the production of the class schedule and catalog. Check sections for accuracy Maintain a great attention to detail. Learn new software programs and be able to troubleshoot issues as they arise. Explain to other college personnel how to use software programs. Communicate effectively both orally and in writing. Interpret, apply, and explain rules, regulations, policies, and procedures. Be willing to learn. Establish and maintain cooperative and effective working relationships with others. Operate a computer and assigned office equipment. Analyze situations accurately and adopt an effective course of action. Work in a fast paced, deadline-based office. Meet schedules and timelines. Work independently with little direction. Plan and organize work. Maintain records and files. Prepare comprehensive narrative and statistical reports. Perform mathematical calculations.
Essential Duties: ESSENTIALDUTIES: Assist with the production of the class schedule and catalog; compile and process class schedule and catalog text; assure the accuracy and completeness of submitted text; assure consistency between class schedule and catalog text.
Check class sections to assure accuracy of registration and MIS data; work with Division Offices to resolve schedule building errors; maintain instructional room schedules utilizing a scheduling management system; identify and resolve room conflicts; process room requests and assignments in accordance with College policies and procedures.
Conduct workshops with new Division Office employees to instruct them on how to build sections in the district’s educational database; collaboratively plan the agenda and meeting content for regular meetings with division office classified staff; lead regular meetings with division office classified staff; serve as a resource to division offices regarding schedule building.
Serve as the office resource for the district’s scheduling management system; instruct new employees on how to use the scheduling management system; troubleshoot issues as they arise with the scheduling management system.
Assist the Director with maintaining degree audit in the district’s educational database; help to ensure the accuracy of programs within degree audit; assist with troubleshooting issues with degree audit as they arise.
Provide technical information and assistance to the Director; assist in the formulation and development of policies, procedures, and programs; evaluate and provide recommendations to increase the effectiveness and efficiency of scheduling policies and procedures.
Assist with ensuring the accuracy of associate degree and general education requirements for the class schedule and catalog.
Prepare and update scheduling instructional handbook and other related materials.
Prepare and maintain a variety of narrative and statistical reports, records, and files related to assigned activities.
Work collaboratively with college personnel to provide support and answer questions; read and respond to emails as appropriate.
Operate a computer and assigned software programs; operate other office equipment as assigned. Attend a variety of meetings as assigned.
OTHERDUTIES: Perform related duties as assigned.
WORKINGCONDITIONS: ENVIRONMENT: Office environment. PHYSICALDEMANDS: Ability to exchange information and make presentations. Ability to operate a computer keyboard. Ability to read a variety of materials. Sitting for extended periods of time.
Education and Experience: Any combination equivalent to: bachelor’s degree and experience in an office environment working with great attention to detail.
Foreign Transcripts: Transcripts issued outside the United States require a course-by-course analysis with an equivalency statement from a certified transcript evaluation service verifying the degree equivalency to that of an accredited institution within the USA. This report must be attached with the application and submitted by the filing deadline.
Benefits Statement: HEALTHANDWELFAREBENEFITS *
1. Medical, dental, vision, life insurance, EAP and LTD 2. Membership in Public Employees’ Retirement System Candidates hired on or after January 1, 2013 are subject to restrictions imposed by PEPRA) 3. Contribution to O.A.S.D.I. (Social Security) 4. Paid vacation 5. Paid sick leave 6. Paid holidays and district-paid floating personal days 7. Summer 4/10 schedule (Fridays off) 8. Longevity pay step increase based on your years of service 9. IRS Section 125 Flexible Medical Spending Plan 10. 457(b) Deferred Compensation Plan (employee contributes) 11. 403(b) Tax Shelter Annuity Plan (employee contributes)
*Benefits will be prorated for positions less than 100%
Immigration Reform & Control Act of 1986: Applicants selected for positions will be required to provide identification and employment eligibility as outlined in the federal “Immigration Reform & Control Act of 1986.”
District Statement: A multi-campus single community college district, Ohlone College is located in the southern portion of the San Francisco Bay in California; serving 12,000 students per year. The District has a main campus in the City of Fremont and a newly constructed campus in the City of Newark. Ohlone College is an ethnically diverse institution that promotes innovation and continuous improvement in departments and divisions. The College is named for the native population living in the area when Mission San Jose was founded. The Fremont campus is located just south of the historical Mission. The Newark Campus is located near Interstate 880 and emphasizes programs in health, environment, and technology.
EEO Statement Summary: The District is strongly committed to the principles of equal opportunity and to hiring qualified staff who reflect the diversity of our community. The District encourages a diverse pool of applicants and does not discriminate on the basis of sex, race, religious creed, color, national origin, ancestry, age (40 or over), medical condition, genetic information, marital status, sexual orientation, gender, gender identity, gender expression, disability, military and veteran status, pregnancy/childbirth/breastfeeding or related medical condition or any other protected basis in any of its policies, practices, or procedures. The college encourages applications from all qualified applicants.
If you have a disability and are in need of special services, equipment, or facilities in order to apply or interview for this opening, please call the Human Resources office at: (510) 659-6088.
Conditions of Employment: Offers of employment are contingent upon Governing Board approval. Employment with Ohlone Community College is not complete or official until applicants meet all pre-employment requirements. All new employees are required to submit official transcripts and proof of freedom from tuberculosis. In addition you will be required to provide identification and employment eligibility as outlined in the federal “Immigration Reform & Control Act of 1986.” Pre-employment tests and/or medical examinations may be required. Ohlone Community College does not sponsor H1B visas. Employees must sign the Oath or Affirmation of Allegiance and submit fingerprints for CA Department of Justice clearance.