Account Clerk III - Foundation (April 2019) Citrus Community College
Posting Number: 0600825 Position Title: Account Clerk III - Foundation (April 2019) Posting Date: 04-09-2019 Closing Date: 05-07-2019
Department/Division: Foundation (Foundation) Funding: District Funded Job Category: Classified Assignment: Part-Time Percentage Employee: 75% Months per Year: 12 months Work Days per Week: Monday through Friday Work Schedule per Day: 30 hours per week / 8:00 a.m. to 2:30 p.m. Work Shift for this Position (select all that apply): Days FLSA: Nonexempt Placement/Range: 34-1 (Starting salary for a new classified hire at Citrus College is fixed at Step 1) Pay Rate: $3,063.53/mth ($23.57/hr) Benefits: The District will pay 75% of the cost of the comprehensive program of fringe benefits including major medical, dental and vision insurance for employee and eligible dependents, and will pay 75% of the cost of life insurance for employee only. This position is eligible for prorated sick and vacation time based on the 75% assignment.
A Complete Application Packet Includes: Resume Cover Letter
Optional Applicant Documents: Other Document (s) Transcripts Licenses and Certificates
POSITION SUMMARY: Performs varied recordkeeping duties associated with the processing and completing accounting transactions, posting, assembling, and tabulating, and preparing data for financial statements using established formats. Usually is responsible for consolidating all accounting elements within a program or service such as customer accounting, accounts receivable, accounts payable, cash, other current accounts, and cost of services.
ESSENTIAL DUTIES AND RESPONSIBILITIES: - Posts, assembles, tabulates and reconciles financial and statistical data to support the monthly and annual closing of books. - Receives cash and cash equivalent from a variety of sources. Verifies amounts and balances to supporting documentation. Enters information into appropriate accounts as required. Prepares deposits and other transmittals. - Reconciles and compiles periodic reports to show statistics such as cash receipts, accounts payable, and accounts receivable. Trace transactions through previous accounting actions to identify and correct discrepancies. - Reconciles, balances books, and compiles reports and financial statements on a recurring basis to show statistics such as cash receipts, accounts payable, and receivable. Traces transactions through previous accounting actions to identify and correct discrepancies. - Verifies and accounts for funds and other assets received by the District for specified uses (e.g., donations, conditional uses). - Prepares for administrative review periodic trial financial statements for special funds using standardized accounting software. - Prepares and enters cash and cash-equivalent amounts into holding accounts, then disburses into separate accounts by making intra-account transfers through multiple accounting software formats. - Analyzes, prepares, processes, and reconciles accounts payable and receivable transactions and miscellaneous reimbursement items for accounting and disbursement. - Administers revolving accounts used for disbursing funds to meet urgent student needs. - Disburses checks for payroll and accounts payable. Reviews information for correctness and compliance with documentation. Accesses records on handling of checks. Documents date, check number and other information with disbursed. - May prepare and process college-wide accounts payable information to comply various payment timetables. Verifies and reconciles documentation of merchandise and services received against claims, invoices, purchase orders, and packing slips. - Verifies and corrects account codes, authorization, and available and qualifying budgets. - May segregate and apply codes to certain accounts, such as but not limited to, payables for utilities. Verifies correct billing. - Researches, analyzes, resolves, and assists others with accounting transactions and adjustments such as credit memoranda, undocumented purchases and invoices, goods and services not received, returned or refund checks. - Manipulates data management systems to produce custom, yet recurring reports, requiring a working knowledge of the relationships of financial data. - Provides administrative support to projects and special assignments that require getting information and cooperation from other departments and vendors. - May conduct research of internal and external responses to support departmental reports and activities. - May prepare correspondence relating to assigned responsibilities. - Performs other duties as assigned that support the overall objective of the position including the duties of other accounting clerks.
KNOWLEDGE, SKILLS AND ABILITIES: - Requires a working knowledge of the principles, practices, and terminology of financial and statistical record-keeping and accounting data entry practices. - Requires an in-depth knowledge of governmental and fund accounting procedures for accounts payable, accounts receivable, and disbursements. - Requires in depth knowledge of computer-aided accounting systems to setup accounts, enter accounting transactions, and extract detail and summary information. - Requires working knowledge of financial statements and accounting performance (variance) reports. - Requires a working knowledge of office clerical procedures and computer-aided office productivity software. - Requires sufficient writing skills to prepare basic business correspondence, accounting instructions, and account footnotes. - Requires sufficient math skills to compute totals, extensions, portions, ratios, quotients, and percentages. - Requires sufficient human relations skill to convey policies and procedures and to deal cooperatively with others on accounting transactions. - Requires the ability to perform the functions of the position. - Requires the ability to learn and apply accounting rules and procedures, sales and use tax requirements and schedules, and procedures for electronic transfer of accounting information. - Requires the ability to learn various vendor accounting requirements and cycles. - Requires the ability to research, compile, analyze, and interpret accounting data. - Requires the ability to maintain accurate and retrievable files, records, audit trails and trace transactions to original entries. - Requires the ability to perform accounting and general math computations quickly and accurately. - Requires the ability to organize and prioritize work to meet deadlines and timetables. - Requires the ability to work cooperatively with individuals and work teams within and outside the department, including vendors. - Requires the ability to access and use a computer, common office productivity software, and specialized accounting software to access databases.
PREFERRED QUALIFICATIONS: - Four years of experience in recordkeeping. - Four years of experience in a production-oriented financial recordkeeping capacity in a community college setting. - Knowledge of charitable giving procedures. - Experience using Banner, or similar ERP system.
EDUCATION AND EXPERIENCE: - A high school diploma, or the equivalent, and four years of recordkeeping, cashiering, or clerical experience.
PHYSICAL ABILITIES: - Incumbent must be able to work in an office setting engaged in work of a primarily sedentary nature. - Requires sufficient hand-eye-arm coordination to use a keyboard and 10-key, arm/hand movements to retrieve work materials from storage files, and operate a variety of general office equipment. - Requires visual acuity to read computer screens, printed material, and detailed accounting information. - Requires auditory ability to carry on conversations over the phone and in person.
About Citrus College: Celebrating over 100 years of service, Citrus College is located in Glendora in the foothills of the San Gabriel Mountains, approximately twenty-five miles northeast of metropolitan Los Angeles. The college has the distinction of being the oldest community college in Los Angeles County and the fifth oldest in the state.
Citrus College was founded in 1915 under the leadership of Dr. Floyd S. Hayden, who helped bring the community college movement to California. From 1915 to 1961, the college was operated by the Citrus Union High School District. In July 1961, the Citrus Community College District was created to include the Azusa and Glendora unified school districts. In 1967, the district expanded to include the Claremont, Duarte and Monrovia school districts.
Today, Citrus College occupies a 104-acre campus. The college is currently experiencing a major facilities expansion project that will change the look of the campus. The college enrolled 27 students in 1915 and currently the college serves more than 19,000 students annually. Classes are offered on a 16-week calendar (fall and spring semesters), as well as in a variety of non-traditional scheduling options -- winter intersession, evenings, summer sessions, and optional class formats, such as online education courses.
Mission Statement Citrus College provides innovative educational opportunities and student support services that lead to the successful completion of degrees, transfer, career/technical education and basic skills proficiency. The college fosters personal and professional success through the development of critical thinking, effective communication, creativity, and cultural awareness in a safe, accessible and affordable learning community. In meeting the needs of our demographically diverse student population, we embrace equity and accountability through measurable learning outcomes, ethical data-driven decisions and student achievement.
Accreditation Citrus College is accredited by the Accrediting Commission for Community and Junior Colleges, Western Association of Schools and Colleges, 10 Commercial Blvd., Suite 204, Novato, CA 94949, (415) 506-0234), an institutional accrediting body recognized by the Council for Higher Education Accreditation and the U.S. Department of Education. Additional information about accreditation, include filing of complaints against member institutions can be found at https://accjc.org.
'CITRUS COLLEGE IS AN EQUAL OPPORTUNITY EMPLOYER.' It is the policy of the District not to discriminate against and to encourage a diversity of applicants based on national origin, religion, age, sex or gender, race, color, medical condition, ancestry, sexual orientation, marital status, physical or mental disability, use of family and medical care leave, genetic information, military or veteran status, gender identity, gender expression, or because he or she is perceived to have one or more of the foregoing characteristics, or based on association with a person or group with one of more of these actual or perceived characteristics.
Special Instructions to Applicants: Applications are considered legal documents, and as such, all areas of the application must be completed or your application packet will be considered incomplete, and will not be moved forward. While it may be appropriate in some areas of your application to use 'NA' (not applicable), do not use terms such as 'see resume' or 'see attached'. When listing your work experience, please specify the beginning and end dates for each job you held and describe your experience.
Applicants are responsible for ensuring that all required documents, and those additional documents you choose to include, are attached BEFORE clicking the 'Finished Attaching Documents' button and confirming. It is advisable to attach 'Optional' documents first, and then 'Required' documents once you are ready to click on the 'Finished Attaching Documents' button and confirming.
Application and Supplemental Questionnaire must be complete. A resume will not substitute for a fully completed employment application and supplemental questionnaire. Incomplete applications will be rejected. When listing your work experience, please specify the beginning and end dates for each job you held and describe your experience.
Additional documents CANNOT be added to your electronic application packet once you click on 'Finished Attaching Documents' and receive your confirmation number; so, please be sure you have all documents you will upload handy and in an electronic format. THE APPLICANT TRACKING SYSTEM WILL NOT ACCEPT DOCUMENTS LARGER THAN 2MB. IF YOUR DOCUMENTS DO NOT UPLOAD, PLEASE RESIZE. If you do not have all your documents handy at the time you are applying for the position, we advise you to click on 'Finish Attaching Documents Later'. Be sure, however, to finish attaching your documents BEFORE the close or first consideration date for the position. Please remember, you will NOT be able to attach additional documents after you have selected 'Finished Attaching Documents' and have received a confirmation number, and you will not be able to apply for a position after the position has closed.
Please note: should an applicant apply for a position more than once, only the most recently received application packet will be the one screened for completeness. All others will be deemed inactive, and will not be considered, regardless of completeness.
We regret we are unable to accept faxed, emailed, mailed, or hand delivered application materials outside the online Applicant Tracking System (ATS). Only application materials submitted through this electronic format will be accepted. Exception: The Citrus College Form 101 must be mailed or hand delivered to the Director of Human Resources in a sealed, confidential envelope.
Reasonable accommodations will be provided to candidates with verified disabilities. Accommodation requests should be made at the time the interview appointment is scheduled.
All employees within the bargaining unit are required to pay dues as a member of the exclusive representative or pay an agency fee.
About Transcripts: --Candidates must upload copies of all transcripts (need not be official at the time of application) which prove sufficient for verifying minimum qualifications for this position. --Official transcripts will be required at the time of the job offer. --Transcripts must be from the awarding institution, and must show that the degree has been awarded (or conferred) and the year. --Degree(s) must be earned (or conferred) from accredited institution(s) or an equivalent foreign institution by the first consideration date for this position. --All degrees must be verifiable on a legible transcript by the indicated first consideration date for this position. --Foreign transcripts must be transcribed in English AND evaluated for U.S. equivalency by a bona fide U.S. evaluation service.
Selection Procedure: --A selection committee will review application packages of those candidates who have met the minimum qualifications for this position, and will select a limited number of qualified candidates for an interview. --Each candidate may be asked to make a presentation on a topic of the selection committee's choice. The candidate will be informed of the topic when an interview appointment is scheduled. --Each candidate may be asked to provide a sample of his or her writing ability just prior to the interview. --Travel costs must be borne by the applicant. --Final candidates for faculty, management, and supervisor/confidential positions may be interviewed by the Superintendent/President. --If selected as a finalist, the candidate permits the District to contact the current and former employer(s) to investigate past employment history.
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Citrus College delivers high quality instruction that empowers students to compete globally and to contribute to the economic growth of today's society. We are dedicated to fostering a diverse educational community and cultural learning environment that supports student success in pursuit of academic excellence, economic opportunity, and personal achievement.