About Berkeley The University of California, Berkeley, is one of the world's most iconic teaching and research institutions. Since 1868, Berkeley has fueled a perpetual renaissance, generating unparalleled intellectual, economic and social value in California, the United States and the world. Berkeley's culture of openness, freedom and acceptanceacademic and artistic, political and culturalmake it a very special place for students, faculty and staff.
Berkeley is committed to hiring and developing staff who want to work in a high performing culture that supports the outstanding work of our faculty and students. In deciding whether to apply for a staff position at Berkeley, candidates are strongly encouraged to consider the alignment of the Berkeley Workplace Culture with their potential for success at http://jobs.berkeley.edu/why-berkeley.html.
Application Review Date The First Review Date for this job is: 4/24/19
Departmental Overview The College of Engineering at UC Berkeley is recognized for its educational and research excellence, consistently ranking among the top three Engineering colleges in the United States. With more than 250 regular faculty members, 1, 600 graduate students and 2,700 undergraduate students located in seven academic departments, Engineering is the second largest college on the Berkeley campus. Operating expenditures for the College as a whole exceed $200 million annually.
The Department of Civil and Environmental Engineering (CEE) is one of seven academic departments within the College of Engineering and is consistently ranked #1 in the nation. At present the department has seven sub-programs consisting of approximately 40 regular faculty, including joint appointments (with LBNL, IEOR and GMS), a professor in-residence, seven adjunct faculty, 25 emeriti, and 0 FTE faculty from other departments who actively collaborate on teaching and research, and approximately 100 visiting faculty researchers and post-doctoral fellows. The student population includes approximately 600 graduate and undergraduate students.
This position involves recommending, developing, implementing, administering, coordinating, and/or evaluating Academic Human Resources policies, labor contracts, statutes, programs, and procedures covering one or more of the following: academic recruitment, appointment, and advancement; compensation and salary administration; faculty welfare programs; visa procurement; benefits; payroll; training and development; faculty misconduct; and faculty equity.
The incumbent supports the Department Chair, the Department Administrative Manager, Senate faculty members and non-Senate instructors, specializing in academic personnel policy, and procedure, faculty members' academic advancement; work-related problems governed by UC academic HR policy, and instructional labor contracts. Provides analytical support for the full range of high-level academic personnel matters including development of official faculty recruiting priorities and Strategic Plans in the context of State budget stringency; faculty recruitment strategies and practices, oversight of special projects. Position is responsible for responding to urgent Dean's Office, APO, or other campus-level queries regarding CEE faculty salaries, personnel or recruiting matters, including sensitive and political aspects of internal faculty recruitment, in a climate of close State and Regental scrutiny of University faculty hiring practices. Incumbent backs up the Human Resources Manager for academic matters as needed.
Responsibilities 30% Provide high-level assistance to the Chair of the CEE Department, including maintaining the Chair's calendar, scheduling meetings, collecting data, drafting sensitive routine and non-routine correspondence for post and/or email. Act as gatekeeper for the Chair by screening incoming communications. Forward issues requiring the Chair's attention (from chair's phone line, chair's email, or in-person requests) or refer issues to other departmental leaders and/or units as appropriate. Act as chair's liaison with COE Dean's Office and College Relations staff. Process Chair's Entertainment and travel requests. Secure art from UCB Graphic Arts Loan Collection for chair's office. Draft gift acknowledgements for the chair. Use the highest level of discretion and confidentiality at all times.
Schedule and support monthly CEE faculty meetings, year-end off-site Faculty Retreat, and miscellaneous ad hoc departmental or inter-departmental meetings and conferences (e.g., semi-annual Berkeley-Tongji conference). Assemble and distribute agenda and supporting documentation. Arrange logistics, AV, catering as needed. Record and distribute meeting minutes using political and policy sensitivity, and discretion. Archive meeting materials on Department Box site.
Prepare materials for complex year-long departmental reviews (e.g., Academic Program Review, ABET accreditation). Analyze requirements. Collect, track, organize, compile, format and edit all materials; trouble-shoot problems; attend ongoing review preparation meetings as well as the final onsite visit by the review team. Coordinate logistics for onsite reviews, working closely with relevant COE and campus units. Archive all materials on Department Box site.
Act as moderator of the faculty@ce email alias. Answer Department main phone line and info' email address, referring inquiries to the appropriate parties. Manage faculty photo shoots contracting with an outside photographer if necessary. Support emeriti faculty, helping them and/or their families connect with campus resources, (e.g., book donations or memorial logistics, and forwarding obituaries of CEE alumni to the appropriate campus unit). Issue and track daily parking passes to guest speakers.
20% Facilitates academic personnel administration essential to the success of faculty advancement cases and salary increases, and faculty retention, in the context of high sensitivity to fairness across large, multi-faceted faculty having competing interests and an international reputation to maintain. Independently determines when required academic personnel actions for Civil and Environmental Engineering faculty must take place, initiates such actions, analyzes and synthesizes both qualitative and quantitative data relevant to such actions, and makes initial assessment of cases' strength and weakness. Advises faculty members on preparing self-evaluations.
Provides analysis and makes recommendations regarding merit and promotion cases for Civil and Environmental Engineering faculty. Drafts recommendation memo and prepares merit and promotion case materials for submission, including Targeted Decoupled Initiative requests and Value at Berkeley assessments during retention negotiations.
20% Provide back-up support to Alumni External Relations Specialist with event planning. Organize CEE faculty and staff lunches, ad hoc department receptions, and holiday events as needed.
Oversee student administrative staff to help with event planning and administrative functions as needed. The department's student assistants provide front-line customer service in directing visitors, answering routine inquires (by phone, internet, or in person), providing logistical support, shipping packages, making copies, making conference room reservations, tracking keys, projectors and speaker phones, distributing mail, running errands, and acting as copier repair liaison. Incumbent serves as back up to the student assistants and front office, troubleshooting problems when necessary.
15% Coordinates and oversees CEE faculty recruitment process, including preparing search plan and final search report, placement of ad, initial screening of applications, supporting faculty and student committees, and coordination of visits by selected finalists. Prepares appointment case and drafts department recommendation for selected applicants, and collaborates with Department Chair on start-up offer letters to faculty recruits. Coordinate and monitor progress of spousal hire agreements with various units on campus.
Analyzes and interprets guidelines and policies to provide advice and counsel to unit clients on issues such as compensation, work-eligibility (visa) matters such as H1-B processing or PR application, and benefits considerations.
Faculty Benefits Counselor: Oversee record maintenance of various kinds of leaves, advise on their interactions, on Active Service/Modified Duties, on benefits enrollments for new-hires, on benefits continuance while on various forms of leaves which faculty are allowed. Liaison with research units to coordinate correct payment of CEE faculty Research Leaves.
15% Provides strategic advice and counsel to unit head by analyzing and interpreting system-wide and campus policies, collective bargaining agreements, academic personnel procedures and practices.
Conducts investigations into complaints involving academic appointees; provides feedback to management and makes strategic recommendations.
Counsels Senate and non/Senate faculty and other academic staff concerning moderate to complex and/or particularly sensitive work-related or career-related problems. Recognizes potential labor-contract grievance situations; provides feedback to management and recommends strategies for addressing sensitive faculty situations and/or requesting exceptions to policy.
Provide back-up support for temporary instructor and visiting scholar appointments.
Requires in-depth knowledge of and ability to apply/interpret campus and college policies and procedures which govern academic HR.
Excellent critical and innovative thinking to address complex issues and present nuanced analyses.
Ability to analyze complex management issues; develop project scope and solutions, give professional advice to senior officials and make critical decisions regarding personnel.
Thorough knowledge of the fundamentals of writing, grammar, syntax, editorial style, and punctuation, including skill to write in a clear and lively style.
Thorough interpersonal communication skills.
Bachelors degree in related area and/or equivalent experience/training.
Thorough knowledge of system wide and campus policies, union contracts, procedures and practices that govern academic HR administration.
Thorough knowledge of campus and college goals, priorities and values and the legal and human implications of decisions.
Salary & Benefits For information on the comprehensive benefits package offered by the University visit:
*The salary range designated for this position: $61,600 - $93,900; however, starting salary will be commensurate with experience.
How to Apply Please submit your cover letter and resume as a single attachment when applying.
Conviction History Background This is a designated position requiring fingerprinting and a background check due to the nature of the job responsibilities. Berkeley does hire people with conviction histories and reviews information received in the context of the job responsibilities. The University reserves the right to make employment contingent upon successful completion of the background check.
The University of California was chartered in 1868 and its flagship campus - envisioned as a "City of Learning" - was established at Berkeley, on San Francisco Bay. Today the world's premier public university and a wellspring of innovation, UC Berkeley occupies a 1,232 acre campus with a sylvan 178-acre central core. From this home its academic community makes key contributions to the economic and social well-being of the Bay Area, California, and the nation.