Position Description: Under the general supervision of the Policy & Compliance (P&C) Manager for Events & Transportation (E&T), provide complex analytical, technical and administrative support to facilitate the day-to-day operations of E&T. Partner with, and serve in a lead capacity in the absence of, the P&C Manager to ensure that organizational needs are met without interruption; respond to complex inquiries from campus administrators, city officials, etc., often of a politically sensitive or highly confidential and time sensitive nature; and perform analytical and technical tasks to complete special and ongoing projects requiring extensive research, data collection and detailed analysis, following departmental guidelines, parking regulations and University policies and procedures. Initiate and prioritize work to meet departmental, campus and University deadlines. Exercise independent judgment to troubleshoot and resolve issues which crosscut the organization and/or could negatively impact the ability of the organization to function effectively. Inform the Executive Director, P&C Manager and/or appropriate E&T manager of urgent or evolving issues requiring an immediate or timely response or that may require involvement by a higher authority. Compose correspondence for the Executive Director's signature and other high level executives, writing effectively within the context of a complex organization. Prepare executive level presentations and edit for grammar, clarity and logic. Assist in coordinating responses to requests for information related to collective bargaining of parking rates. Produce concise, diplomatic and astute minutes from lengthy, (sometimes) politically charged meetings. Resolve complex parking and transportation issues, facilitating the diplomatic resolution of conflicts. Research and vet information contained in event and transportation related studies/plans/reports. Serve as a conduit and liaison for E&T with entities such as the Transportation Service Advisory Board, Government & Community Relations, etc. Organize intra-campus and system-wide meetings, retreats and conferences. Proofread and edit text of correspondence/written material prepared by operational and/or senior managers for accuracy, clarity and consistency. Ensure that the Executive Director's office is appropriately supported at all times. Perform administrative tasks that require excellent communication skills, initiative, discretion, and the ability to interact with all levels of the University community. Respond to campus emergencies during regular business hours and after hours. Perform other duties as assigned.
The University of California is an Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, age or protected veteran status. For the complete University of California nondiscrimination and affirmative action policy, see: UC Nondiscrimination & Affirmative Action Policy, https://policy.ucop.edu/doc/4000376/DiscHarassAffirmAction
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UCLA is known worldwide for the breadth and quality of its academic, research, health care, cultural, continuing education and athletic programs. UCLA offers undergraduate degrees in more than 127 majors and graduate degrees in 198 program areas. UCLA has 11 highly regarded professional schools. Eight are ranked among the nation's top 15 in their field by U.S. News & World Report. UCLA is consistently among the most popular campus in the nation for undergraduate applicants.
The University of California is an Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to age, race, color, religion, sex, national origin, disability, or protected veteran status.
UCLA offers a comprehensive benefits package, including an average of three weeks' vacation per year; an average of 12 days per year sick leave; 13 paid holidays per year; health, dental and optical benefits; life insurance; disability insurance; the University of California Retirement Plan with 5 year vesting and various voluntary UC Savings Plans. There are also special programs and privileges available, such as accessibility to cultural and recreational programs, athletic events, and the University Credit Union.