This position will serve as the Administrative Assistant for Cornell Cooperative Extension Association of Jefferson County and will provide support to the Fort Drum Family Development Program to include, but not limited to: answering phone calls, greeting and directing visitors, registering program participants, database entry, organizing files and storage and supply areas, updating documents, maintaining Facebook page etc. Will provide administrative support to specific program areas, as needed. This position will support program activities and requirements consistent with Army Community Services (ACS) and program accreditation standards. This position will represent Cornell Cooperative Extension to the general public, community leaders and government officials in a professional manner. Will appreciate and embrace diversity in all interactions with clientele, staff, volunteers, and the public.
IMPORTANT INFORMATION FOR APPLICANTS:
PLEASE READ BEFORE APPLYING
All applicants must apply online by close of day on April 30, 2019 to be considered for this position. All applicants must submit an application online, which includes: cover letter, resume and three (3) references.
All External Applicants (including applicants currently employed by Cornell Cooperative Extension in Associations other than the Association advertising this career opportunity) must submit his/her application materials via the "APPLY" button located within this job posting.
All Internal Applicants (current employees working for the Association advertising this career opportunity) must apply online via his/her Workday account, which may be accessed here: http://workday.cornell.edu/.
Please contact Jane Pearson, Association Regional HR Coordinator at 315-788-8450 with questions.
This position is a full-time non-exempt position - 100% FTE, 40 hours per week. The hourly rate for this position is $13.60. This position, based on eligibility, offers a comprehensive benefit package, to include: health and dental insurance, retirement, vacation, sick and personal leave.
High School Diploma or Equivalent Education.
Experience relevant to the role of the position.
Valid NYS Driver's License and the ability to meet travel requirements associated with this position.
Ability to meet acceptable background check standards, if required (DMV and Criminal Background Checks).
Ability to work flexible hours which may include evenings and/or weekends, as appropriate.
Demonstrated ability to gain knowledge in subject matter information as it relates to program area responsibilities.
Demonstrated ability to utilize program resources within the Fort Drum and general community.
Demonstrated ability to implement sound judgement in assessing fiscal need and follow directions.
Demonstrated ability to work independently to initiate, organize, and implement established goals.
Demonstrated ability to work with people of diverse ages, socioeconomic, and ethnic backgrounds.
Demonstrated ability to work and relate effectively with co-workers, customers, volunteers and community leaders.
Demonstrated ability to communicate effectively through oral, written and visual means.
Demonstrated ability to use telephone systems.
Demonstrated ability to maintain confidentiality when required.
Demonstrated ability to meet deadlines and work within strict timelines.
Demonstrated ability to use standard computer programs to support position responsibilities.
Coordination/Operation - 95%
Answer telephones and assist or direct calls to appropriate person.
Maintain all Family Development Program administrative files and statistical data and generate reports as needed.
Register program participants for programs.
Greet and direct visitors.
Assist with scheduling meetings and classes.
Communicate updated community resources (both military and community) to clientele.
Enter data in various computer programs or into online forms and/or systems.
Interact with program staff to obtain needed information for maintaining and updating program database.
Interface with other staff as appropriate to ensure multimedia and social media use to extend program reach, to include the maintenance of the group Facebook page.
Provide support to other educators (i.e. filing, copying, formatting correspondence) as directed by Issue Leader and Family Development Program Manager.
Provide support with all correspondence as needed (letters, meeting materials and agendas, etc.).
Record minutes of required meetings, and provide meeting materials as needed.
Work with Issue Leader and Family Development Program Manager to create program flyers, brochures, educational materials, and other special projects as needed.
Provide assistance in the printing and preparation of newsletters as assigned/needed.
Perform other general office duties as needed/assigned.
Maintain effective professional relationships with other agencies, businesses, and the public to promote efficient utilization of resources, prevent duplication or services, and support the mission and objective outlined in the Fort Drum contract.
Maintain military and civilian networks for purposes of communication.
Assist in collecting evaluation data from program participants and support the Family Development Program Manager to conduct on-going assessments of Soldier and family need for program assistance.
Professional Improvement and Other Duties as Assigned - 5%
In cooperation with Supervisor and/or Executive Director, jointly develop and pursue a professional development plan as a means to increase competencies relative to position accountabilities and to address changes and Association priorities.
Collaborate in activities that are in general support of Cornell Cooperative Extension and perform other duties as assigned.
Health and Safety - Applied to all duties and functions.
Support the Association to maintain a safe working environment.
Be familiar with and strive to follow any applicable federal, state, local regulations, Association health and safety policy/procedure/requirement and standard.
Act proactively to prevent accidents/injuries and communicate hazards to supervisors when identified.
EEO/EPO and Policy - Applied to all duties and functions.
Appreciate and embrace diversity in all interactions with clientele, staff, volunteers and the public.
Assist the Cornell Cooperative Extension system in reaching out to diverse audiences.
Aware of, and adheres to, established Cornell Cooperative Extension Association of Jefferson County policies, procedures and Cornell Cooperative Extension Skills for Success.
Contribute to the overall success of the organization by performing all assigned duties in a professional, timely and accurate manner.
Equal Opportunity Employment
Cornell Cooperative Extension is an employer and educator recognized for valuing AA/EEO, Protected Veterans, and Individuals with Disabilities.
Association Admin Asst II
Pay Rate Type:
Number of Openings:
Cornell Cooperative Extension is a collaboration among Cornell University, the United States Department of Agriculture, the State of New York, and the residents of New York State. Per NYS Law, county and regional extension service associations are subordinate government agencies. This employment opportunity is with the entities listed and not with Cornell University.
Cornell Cooperative Extension is an employer and educator recognized for valuing AA/EEO, Protected Veterans, and Individuals with Disabilities. Individuals who bring a diverse perspective and are support of diversity are strongly encouraged to apply.
Internal Number: WDR-00018558
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