NYU School of Medicine is one of the nation's top-ranked medical schools. For 175 years, NYU School of Medicine has trained thousands of physicians and scientists who have helped to shape the course of medical history and enrich the lives of countless people. An integral part of NYU Langone Health, the School of Medicine at its core is committed to improving the human condition through medical education, scientific research, and direct patient care. For more information, go to med.nyu.edu, and interact with us on Facebook, Twitter and Instagram.
We have an exciting opportunity to join our team as a Financial Analyst.
In this role, the successful candidate as the Financial Analyst (FA) serves as a member Accounts Receivable/Billing Team (ARBI), and is responsible for the monitoring and review of financial activities and grants management oversight as related to sponsor reporting deliverables and/or monthly financial reconciliation for NYUSOM grants and contracts. This includes, but is not limited to sponsored projects management, research accounting and sponsor reporting. The FA will also be responsible for the preparation and review of FSRs and invoices for sponsor submission as well as performing collections of outstanding customer accounts.
Prepare monthly, quarterly and final invoices for Federal & Non-Federal sponsors to include various contract types, including cost-reimbursable, fixed price and prepaid.
Create and maintain project reconciliation files for all grants to monitor total invoiced to sponsor as well as tracking payments received within 1-90 days from the time of submission.
Ensure accuracy of all invoices by analyzing project costs allow ability and billability, based on the contract and applicable regulations and statutes per sponsors policies.
Compile invoice backup documentation to comply with sponsors invoice specifications and internal regulatory policies and mail/e-mail invoices to sponsors.
Process clinical research billing (patient based grants non-fund 27 & clinical trials fund 27) averaging about $ 2.0 million in revenue per month; this includes creating and maintaining billing clinical trial reconciliation spreadsheet of study accounts.
Perform regular reconciliation of grant accounts for project closeouts.
Prepare and analyze project queries in support of the post award reporting team.
Act as liaison between reporting and accounts receivable team for monthly financial and reconciliation activities.
Provide guidance and technical training to Research Community, Associate and Financial Analysts as needed and appropriate.
Assists in process improvements and implementation of new business plans and efficiencies to overall Grant Management process.
Provides backup and assistance to Post Award Leads, Manager of Reporting and Manager of Accounts Receivable and Billing team as needed.
Perform follow up on invoices that have been outstanding between 1 to 90 days as well as provide resolution of disputed invoices.
Effectively and timely resolving customer discrepancies, billing issues, short-payments, unapplied cash reconciliations and disputes
Additional Position Specific Responsibilities:
Assists Manager in developing exception reporting, performs routine quality control.
Maintains an accessible electronic final copy of all external formal submissions and/or internally published reports, trainee schedules, etc.
Provides guidance and departmental support related to the management and monitoring of sponsored program grants.
Monitor & distribute current ARBI mailbox as well as escalate important communications that need immediate action.
To qualify you must have a Bachelors degree in business, finance or other appropriate discipline with at least 3 years of relevant financial and grants management experience, or a combination of comparable education and experience.
The Financial Analyst must have a comprehensive understanding of research administration with In-depth knowledge of Uniform Guidance and other research regulatory requirements, specifically the Uniform Administrative Requirements, Cost Principles and Audit Requirements for Federal Awards.
Experience with Enterprise Systems. PeopleSoft or Oracle preferred.
Qualified candidates must be able to effectively communicate with all levels of the organization.
NYU School of Medicine provides its staff with far more than just a place to work. Rather, we are an institution you can be proud of, an institution where you'll feel good about devoting your time and your talents.
NYU School of Medicine is an equal opportunity and affirmative action employer committed to diversity and inclusion in all aspects of recruiting and employment. All qualified individuals are encouraged to apply and will receive consideration without regard to race, color, gender, gender identity or expression, sex, sexual orientation, transgender status, gender dysphoria, national origin, age, religion, disability, military and veteran status, marital or parental status, citizenship status, genetic information or any other factor which cannot lawfully be used as a basis for an employment decision. We require applications to be completed online. If you wish to view NYU School of Medicine's EEO policies, please click here. Please click here to view the Federal 'EEO is the law' poster or visit https://www.dol.gov/ofccp/regs/compliance/posters/ofccpost.htm for more information. To view the Pay Transparency Notice, please click here.
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Internal Number: 68905903
About NYU Langone Medical Center
NYU Langone Health is a world-class, patient-centered, integrated academic medical center, known for its excellence in clinical care, research, and education. Included in the 200+ locations throughout the New York area are five inpatient locations: Tisch Hospital, its flagship acute-care facility; Rusk Rehabilitation, ranked as one of the top 10 rehabilitation programs in the country; NYU Langone Orthopedic Hospital, a dedicated inpatient orthopedic hospital with all musculoskeletal specialties ranked top 10 in the country; Hassenfeld Children's Hospital at NYU Langone, a comprehensive pediatric hospital supporting a full array of children's health services; and NYU Langone Hospital—Brooklyn, a full-service teaching hospital and level 1 trauma center located in Sunset Park, Brooklyn. Also part of NYU Langone Health is the Laura and Isaac Perlmutter Cancer Center, a National Cancer Institute–designated cancer center, and NYU School of Medicine, which since 1841 has trained thousands of physicians and scientists who have helped to shape the course of medical history.