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Position Summary: We have an exciting opportunity to join our team as a Program Coordinator.
In this role, the successful candidate The Research Development and Implementation Unit (RDI) within the Office of Science and Research (OSR) is responsible for developing and managing programs and initiatives focused on supporting NYU Langone Health basic, translational, and clinical researchers with the development of investigator-initiated proposals and implementation of projects that advance biomedical research and improve healthcare through scientific discovery. The Program Coordinator, Proposal Development and Implementation is responsible for supporting the day to day coordination of proposal development programs that assist faculty in by facilitating the successful submission of key program projects, cooperative agreements, and other complex proposals. Responsible for ensuring that quality research standards are applied within the proposals in accordance with federal, state, and institutional policies. Serves as liaison with NYU Langone Health departments and institutional offices, as well as external organizations and funding agencies. Provides support to investigators and research staff to achieve quality outcomes.
Proposal Development Serves as coordinator for grant submissions, and supports Program Manager with proposal submission activities. Based on the needs of the study team, this may include preparing biosketches, writing templates and collecting and reviewing administrative components of grant submissions. In addition departments may need assistance entering data into submission systems and assistance with obtaining curriculum vitaes, subcontract paperwork and other documents required for proper submission to Sponsored Programs Administration.
Partners closely with Program Manager and the investigator team to support coordination of activities that support the successful submission of a complex proposal. This may include scheduling meetings, taking minutes and following up with stakeholders to ensure that tasks are completed on time.
May be responsible for coordinating an external freelancing program by ensuring the quality of all services outsourced meet OSRs standards. Maintains budget, tracks expenditures, and usage of services. Communicates to senior management overall progress and participates in activities that address areas in need of improvement.
4. Develops, prepares, and creates institutional templates and training materials that support the research community with the development and planning of grant proposals. Works closely with senior team members to further improve and disseminate these resources to the research community. Acts as an OSR internal guide to assist the research community in leveraging these resources.
Represents the Office of the Vice Dean for Research with professionalism and integrity. Demonstrates an interest in all investigators work, and their needs and challenges related to securing extramural funding. Actively seeks to understand areas for improvement in the value of services delivered, and to identify new ways to facilitate successful submission of grants.
Implementation Activities: On as as-needed basis, assists study teams with the study start-up process upon receipt of funding. This may include overseeing the process of submission of necessary documents required by the IACUC, IRB, CRSU, and SPA.
Performs and participates in other related duties to support the mission of OSR.
Additional Position Specific Responsibilities: Correct Minimum Qualifications: Bachelors Degree in a related field with a minimum of two years of experience in a related field. Knowledge of basic medical terminology. Must work and communicate effectively with both internal and external customers. Proficiency in using various Microsoft Office applications such as Word, Excel, Access, PowerPoint and Outlook. Familiarity with internet applications. Effective oral, written, communication, presentation and interpersonal skills. Ability to work within a team environment as well as independently. Ability to work and make decisions independently. Strong time management and organizational skills. Ability to identify, analyze and solve problems; ability to work well under pressure.
Minimum Qualifications: To qualify you must have a Bachelor degree or equivalent in business administration, health care administration or related field. Two years of experience coordinating Project/Programs or programs or an equivalent combination of education and experience. Proficiency in using various Microsoft Office applications such as World, Excel, Access, Power Point and Outlook. Familiar with Internet applications. Effective oral, written, communication, interpersonal skills. Ability to interface effectively with all levels of management and must work and communicate effectively with both internal and external customers. Ability to work within a team environment as well as independently. Time management skills and ability to work well under pressure. Ability to Project/Program manage and to multi task while paying attention to details.
Preferred Qualifications: Masters degree in a related field.
Qualified candidates must be able to effectively communicate with all levels of the organization.
NYU School of Medicine provides its staff with far more than just a place to work. Rather, we are an institution you can be proud of, an institution where you'll feel good about devoting your time and your talents.
NYU School of Medicine is an equal opportunity and affirmative action employer committed to diversity and inclusion in all aspects of recruiting and employment. All qualified individuals are encouraged to apply and will receive consideration without regard to race, color, gender, gender identity or expression, sex, sexual orientation, transgender status, gender dysphoria, national origin, age, religion, disability, military and veteran status, marital or parental status, citizenship status, genetic information or any other factor which cannot lawfully be used as a basis for an employment decision. We require applications to be completed online. If you wish to view NYU School of Medicine's EEO policies, please click here. Please click here to view the Federal 'EEO is the law' poster or visit https://www.dol.gov/ofccp/regs/compliance/posters/ofccpost.htm for more information. To view the Pay Transparency Notice, please click here.
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Internal Number: 68888077
About NYU Langone Medical Center
NYU Langone Health is a world-class, patient-centered, integrated academic medical center, known for its excellence in clinical care, research, and education. Included in the 200+ locations throughout the New York area are five inpatient locations: Tisch Hospital, its flagship acute-care facility; Rusk Rehabilitation, ranked as one of the top 10 rehabilitation programs in the country; NYU Langone Orthopedic Hospital, a dedicated inpatient orthopedic hospital with all musculoskeletal specialties ranked top 10 in the country; Hassenfeld Children's Hospital at NYU Langone, a comprehensive pediatric hospital supporting a full array of children's health services; and NYU Langone Hospital—Brooklyn, a full-service teaching hospital and level 1 trauma center located in Sunset Park, Brooklyn. Also part of NYU Langone Health is the Laura and Isaac Perlmutter Cancer Center, a National Cancer Institute–designated cancer center, and NYU School of Medicine, which since 1841 has trained thousands of physicians and scientists who have helped to shape the course of medical history.