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Position Summary: We have an exciting opportunity to join our team as a Project Coordinator.
In this role, the successful candidate Responsible for providing basic to moderate range of project coordination. Works with internal and external parties to organize the various components needed to initiate, run and complete major project tasks. Promotes, coordinates and supports the development of research projects (gathering, collecting and analysis data). Facilitates the administration process of research activities (e.g., facilitates the administrative process of recruiting and on-boarding process, maintaining records, compiling and monitoring the master schedule for meetings; grant application preparation and submission; monitoring and developing budget; organizing, and other related activities). Ensures the accurate execution of research protocols in accordance with Good Clinical Practices, HIPAA and required obligations to patient/subject, Principal Investigator, research team and the sponsor. Keeps the research team moving forward, anticipates potential barriers to the success of the project, and suggests and implements creative solutions to barriers. Reports directly to Principal Investigator; works under general supervision.
Project Coordination -Provides basic to moderate coordination for Project activities to a manager or director, head of department that includes but not limited to: coordination of Project while working/communicating with internal and external parties to organize and coordinate the various components needed to initiate, run and conclude Project activities. Develops Project schedules, prepares, process, and tracks Project related purchase/supplies requisitions, reimbursements, expense reports, and related invoice payments.
Reporting and Data Analysis - Prepares progress reports to funding agencies and presentations to sponsoring and regulatory agencies. Prepares and provides reports to all necessary parties (e.g., the Principal Investigator, sponsoring agency, etc.) on the progress of the study as needed. Responsible for coordinating with data coordinating center on routine data management tasks, maintaining oversight of data collection procedures and monitoring quality of data collected. Develop first drafts of manuscripts, abstracts, and professional presentations as needed.
Research Activities- Gathers and collects data from different parties and presents findings as applicable. Researches problems, issues and concerns and responds to requests for information.
NYU Office of Clinical Trials/IRB - Prepares submission of necessary documents required by the NYU Institutional Board (IRB), NYU Office of Clinical Trials in order to obtain approval to conduct human subjects research. Liaises appropriately with collaborators on IRB submissions at external sites (if applicable). Ensures the accurate execution of research protocols in accordance with Good Clinical Practices, HIPAA and required obligations to patient/subject, Principal Investigator, research team and the sponsor. Monitors any outward effects or issues regarding patient/subject safety and reports this to the appropriate party. Responsible for submitting monthly enrollment statistics to the Office of Clinical Trials and reporting accruals to the funding agency as necessary. Aware of study regulatory status and keeps an up to date copy of regulatory documents. Monitors any outward effects or issues regarding patient/subject safety and report this to the Principal Investigator.
Grants - May participate in grants related activities such as developing grants applications/proposals and fund raising activities if applicable. Assists with the preparation of grant applications as needed. Drafts, collects and organizes required paperwork for submission as needed. Follows up and coordinates resolution of all issues.
Project Support - Assists in the recruitment, hiring and training of clerical staff, assistants, trainee and volunteers relevant to the project. Reviews workflow and might recommend improvement if applicable to ensure appropriate cycle times and efficiency.
Financial- Develops draft and final budgets together with Principal Investigator and Global Health Program Manager. Monitors budget throughout trial and recommends rebudgeting/adjustments as appropriate. Monitors subcontractors and consultants to ensure billing practices correspond with work performed.
Participates in special projects and performs other duties as required.
Minimum Qualifications: To qualify you must have a Bachelor degree or equivalent in business administration, health care administration or related field or an equivalent combination of education and relevant experience. Proficiency in using various Microsoft Office applications such as Word, Excel, Access, PowerPoint and Outlook. Familiar with Internet applications. Effective oral, written, communication, interpersonal skills. Ability to interface effectively with all levels of management and must work and communicate effectively with both internal and external customers. Ability to work within a team environment as well as independently. Time management skills and ability to work well under pressure. Ability to Project/Program manage and to multi task while paying attention to details.
Preferred Qualifications: 1. Master's degree in public health or related field; 2. Experience working or volunteering abroad, particularly in LMIC settings; 3. Substantive knowledge and interest in the field of global health.
Qualified candidates must be able to effectively communicate with all levels of the organization.
NYU School of Medicine provides its staff with far more than just a place to work. Rather, we are an institution you can be proud of, an institution where you'll feel good about devoting your time and your talents.
NYU School of Medicine is an equal opportunity and affirmative action employer committed to diversity and inclusion in all aspects of recruiting and employment. All qualified individuals are encouraged to apply and will receive consideration without regard to race, color, gender, gender identity or expression, sex, sexual orientation, transgender status, gender dysphoria, national origin, age, religion, disability, military and veteran status, marital or parental status, citizenship status, genetic information or any other factor which cannot lawfully be used as a basis for an employment decision. We require applications to be completed online. If you wish to view NYU School of Medicine's EEO policies, please click here. Please click here to view the Federal 'EEO is the law' poster or visit https://www.dol.gov/ofccp/regs/compliance/posters/ofccpost.htm for more information. To view the Pay Transparency Notice, please click here.
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Internal Number: 68888069
About NYU Langone Medical Center
NYU Langone Health is a world-class, patient-centered, integrated academic medical center, known for its excellence in clinical care, research, and education. Included in the 200+ locations throughout the New York area are five inpatient locations: Tisch Hospital, its flagship acute-care facility; Rusk Rehabilitation, ranked as one of the top 10 rehabilitation programs in the country; NYU Langone Orthopedic Hospital, a dedicated inpatient orthopedic hospital with all musculoskeletal specialties ranked top 10 in the country; Hassenfeld Children's Hospital at NYU Langone, a comprehensive pediatric hospital supporting a full array of children's health services; and NYU Langone Hospital—Brooklyn, a full-service teaching hospital and level 1 trauma center located in Sunset Park, Brooklyn. Also part of NYU Langone Health is the Laura and Isaac Perlmutter Cancer Center, a National Cancer Institute–designated cancer center, and NYU School of Medicine, which since 1841 has trained thousands of physicians and scientists who have helped to shape the course of medical history.