This position is a contract position with the possibility of extension/career conversion.
Special Selection Applicants: Apply by 04/26/19. Eligible Special Selection clients should contact their Disability Counselor for assistance.
The Academic Resource Center (ARC) was established as a centralized business service center to provide Health Sciences departments with efficient standardized transactional support services for faculty, academics, scholars, and department liaisons in the areas of recruitment, appointment, academic reviews, personnel administration, and compensation.
ARC's goal is to provide expert, timely, and accurate service and advice in support of the UC San Diego Health Science's mission of groundbreaking research, inspired teaching, and outstanding clinical care. Our Quality Standards are the operating priorities that guide the consistency of our staff and customer service experience. 2ReAct: Resourcefulness, Receptiveness, Accuracy, and Timeliness.
Under supervision, the Scholars Assistant Analyst is responsible for a portfolio of scholar appointments and visas for visiting graduate students, visiting scholars and postdoctoral scholars. Services include advising and processing new appointments, reappointments, amendments, separations, extensions and recruitment postings for the scholar population. Serves as a liaison between the Health Sciences departments, Office of Postdoctoral & Visiting Scholar Affairs (OPVSA), Office of Graduate Studies (OGS), and International Faculty & Scholar Office (IFSO).
Monitor, track, and transact case management submissions using a case management system and mainline phone calls and perform triage duties. Respond to inquiries and disseminate written and electronic information and forms. Assist in advising, interpreting, and analyzing applicable policies and procedures and provide recommendation to assist managers, PIs, and leadership to make an informed decision given the available options. Assist in interpreting and analyzing visa regulations and UC policies in order to advise international visitors and Health Sciences departments regarding appropriate non-immigrant and immigrant visa statuses. Serve as a resource and provide training to department liaisons and ARC staff as it pertains to these type of appointments.
Provide feedback in the maintenance of the Health Sciences ARC websites pertaining to the Scholars Team. Audit and maintain appointment and visa compliance in accordance with university policies and procedures. Maintain accurate case management records. Learns to apply professional UC Academic HR concepts, organization and/or system wide policies, and procedures in the completion of UC Academic HR assignments that are of limited scope and impact. Receives instructions on most work assignments, and regularly consults with more senior academic HR Analysts and/or manager in the course of completing assignments. Exercises some judgment within defined procedures and policies to determine appropriate action.
Ability to adhere to ARC Quality Standards for team members: RESOURCEFULNESS: Ability to independently find quick and innovative ways to overcome challenges; RECEPTIVENESS: Demonstrates a willingness to listen, acknowledge, and apply feedback, knowledge, ideas and suggestions with an open mind; ACCURACY: Independently produces work and provides information that is consistently without error; and TIMELINESS: Delivers services in a time frame that meet or exceed expectation.
A Bachelor's Degree in related area; and/or equivalent experience/training.
Acquiring knowledge of and ability to apply/interpret organization and college policies and procedures which govern academic HR.
Acquiring knowledge of organization, college, and departmental formal and informal policies and procedures, and understanding of variances to stated policies.
Proven knowledge of organization's human resource management system (HRMS) and other related business software programs and systems.
Understanding and knowledge of processing visa applications with preferred knowledge of UCSD visa processes.
Acquiring knowledge of unit academic culture and educational goals of discipline(s) served.
Demonstrated ability to advise PIs and department liaisons on procedures for appointments and visas.
Excellent analytical skills to conduct analysis and develop recommendations, demonstrating organizational and problem-solving skills.
Solid skills to communicate effectively, verbally and written.
Strong ability compose correspondence and proofread letters, memos, and reports using correct rules of punctuation,
UC San Diego is an academic powerhouse and economic engine, recognized as one of the top 8 public universities by U.S. News and World Report. Innovation is central to who we are and what we do. Here, students learn that knowledge isn't just acquired in the classroom - life is their laboratory. UC San Diego's rich academic portfolio includes six undergraduate colleges, five academic divisions and five graduate and professional schools. The university's award-winning scholars are experts at the forefront of their fields with an impressive track record for achieving scientific, medical and technological breakthroughs.