Rutgers, The State University of New Jersey, is seeking a Management Assistant, for the Division of Blood Disorders at the Rutgers Cancer Institute of New Jersey.
Provides high-level administrative support by coordinating office operations for the Medical Director. Independently manages special projects and provides required administrative support for committees and membership programs led by the Medical director. Coordinates office operations and serves as the liaison with various units and administrative offices throughout the University.
Among the key duties of this position are the following:
Maintains the schedule of the Medical Director, Oncology Service Line. Coordinates multi-site and teleconference meetings. Attends meetings and prepares formal agenda's and minutes for distribution.
Works directly with the Medical Director to fulfill department objectives which include, but are not limited to, coordinating the logistics of lectures, conferences, and other special initiatives. Also, provides administrative support to laboratory personnel.
Acts as principal liaison with various administrative departments, clinical staff and units of the University and RWJ Barnabas Health. Responsible for the timely follow-up of questions and problems, including ones that are patient related, and maintains a log and documentation of same.
Plans and schedules the work of the Blood Disorders division to maximize effective utilization of equipment and materials within budgetary requirements. Analyzes and organizes office procedures and workflow of the office and recommends improvements, as necessary.
Coordinates the Rutgers Cancer Institute of New Jersey Clinical Associate Membership program. Coordinates with the Office of the General Counsel to ensure that various contracts are developed, executed, and tracked.
Manages Medical Director's clinic schedule. Develops correspondences, database and spreadsheets as required. Maintains all licensure renewal for the Medical Director, including medical, DEA and CDS.
Minimum Education and Experience:
Bachelor's Degree in Business Administration, Finance or a related field; plus one (1) year of experience involving the review, analysis and evaluation of financial, organizational and/or administrative practices in a business or government agency.
Equivalent education, experience and/or training may be substituted for the degree requirements.
Required Knowledge, Skills, and Abilities:
Must be computer literate with proficiency and working knowledge of database and reporting tools, such as Adobe, Microsoft Word, Excel, Access and PowerPoint.
Effective oral and written communication skills.
Must be dependable, flexible, and people-oriented.
Ability to function in a team environment required.
Superior organizational skills with the ability to manage numerous projects simultaneously.
Demonstrated knowledge of how to accomplish superior performance in a unionized environment necessary.
Ability to navigate the internet and portal.
Physical Demands and Work Environment:
PHYSICALDEMANDS: Standing, sitting, walking, talking and hearing. No special vision requirements. Lifting up to 25lbs.
Must be willing to work additional hours to meet deadlines as needed.
Posting Number: 19ST2197
Location: Downtown New Brunswick
Internal Number: 89533
About Rutgers University
Rutgers, The State University of New Jersey, is a leading national public research university and the state's preeminent, comprehensive public institution of higher education. Rutgers is dedicated to teaching that meets the highest standards of excellence; to conducting research that breaks new ground; and to turning knowledge into solutions for local, national, and global communities. As it was at our founding in 1766, the heart of our mission is preparing students to become productive members of society and good citizens of the world. Rutgers teaches across the full educational spectrum: preschool to precollege; undergraduate to graduate and postdoctoral; and continuing education for professional and personal advancement. Rutgers is New Jersey's land-grant institution and one of the nation's foremost research universities, and as such, we educate, make discoveries, serve as an engine of economic growth, and generate ideas for improving people's lives.