Department: Department of Internal Medicine, Division of Cardiovascular Medicine
Pay Grade: 2B
Salary: $35,624 to commensurate
Percent of Time: 100%
Staff Type: Professional & Scientific
Type of Position: Regular
Please attach a resume and 3 references as part of the application process. Job openings are posted for a minimum of 14 calendar days. This job may be removed from posting and filled any time after the minimum posting period has ended. For questions or additional information, please contact .Successful candidates will be subject to a criminal background check and health screening.
Contribute to the success of the pulmonary research investigators by providing administrative services through the coordination and support of operations and/or lead the organization by planning, directing, and evaluating operations.Support the daily operations of the investigators and other research staff, including coordination of specialized events and activities, appropriateness of expenditures and contract or grant requirements.Submit grant applications and forms for NIH and other government, non-profit, and private organizations.Serve as the primary point of contact in the laboratories for the department and college.
Operational Support and Management:
Support the daily operations of the investigators and other research staff, including coordination of specialized events and activities, appropriateness of expenditures, contract or grant requirements, onboarding employees, setting up workflows and changes in policies and procedures.
May require advanced knowledge and expertise in grant funded research to provide administrative/operational support and management.
Perform document preparation assignments. Compose, proofread, research, and compile letters and/or special reports. Conduct library research. Review and edit written materials such as publications or manuscripts from draft form. Create documents from rough draft, format documents, proof, and verify documents for accuracy.
Submit grant applications and forms for NIH and other government, non-profit, and private organizations electronically using grants.gov, Cayuse, and any other appropriate website or mechanism.
Plan, schedule and coordinate business travel, arrange on and off campus meetings. Produce and distribute travel itineraries. Assist Investigator, laboratory staff, and visiting scholars with completing and submitting travel reimbursement and expense reports (i.e. TEVS).
Create and maintain laboratory files; research files to locate information in a timely manner; resolve any discrepancies. Gather and research data to create reports as needed by laboratory staff.
Prepare, review, proofread, and analyze reports using Excel and EndNote.
Ensure correct format of bibliographic requirements for journal and grant submissions.
Create tables, charts, and graphs for manuscripts and grants using software such as Excel andWord.
Maintain updated faculty biosketches and CVs, facilities and resources.
Maintain and serve as pulmonary division contact for APR system.
Maintain multiple office calendars. Schedule and coordinate meetings, activities of laboratory staff and visitors, conferences and special events. Coordinate activities between labs and other outside parties.
Maintain, organize and order laboratory supplies and equipment. Liaise with appropriate departments to acquire supplies and equipment.
Human Resources (HR):
May exercise knowledge of HR policies and procedures and provide basic guidance and advice.
May provide functional and/or administrative supervision for students/temporary staff.
May assist in the preparing, revising, renewing, or monitoring the applications, protocols, and budgets for animal research carried out in the laboratory.May be required to place orders and track numbers for animals needed in research.
Initiate purchase requests for faculty within established budgets using procurement cards.Reconciles grant accounts and analyzes budgets to make recommendations on efficient spending.
May assist in the coordination/preparation of strategic plans in support of the Dean, Director, DEO or VP. Establish timelines, remind contributors, proof and edit.
Typically is the primary contact for the project, program, unit, department, or college/division by providing information and responding to inquiries. Gather and provide information using available resources.
Compose research and core center information regarding Material Transfer Agreements and Human Subjects forms.
Collect, compile, and analyze records for research faculty bibliographic libraries.Conduct searches using databases such as those available on the Hardin Library websites and PubMed.
Develop and maintain an electronic library of grant submissions and of specific sections of grant proposals, including research conceptual framework sections, database descriptions, statistical analysis descriptions, and institutional resources.
Prepare and administer correspondence. Serve as liaison to faculty, staff, students, alumni and public concerning inquiries or complaints requiring interpretation of policies, procedures and programs. May serve as primary contact for building maintenance and facilities management.
Serve as the primary point of contact in the laboratories for the department and college and as a liaison with other institution departments, including the Safety Office, Parking Office, ID Cards, Library, Graduate Student Programs, host home department, Finance/Accounting, HR, etc.
Maintain contact with funding agencies, journal editorial offices, Health Science Deans' offices, the department heads and Training Grant Directors.
A Bachelor's degree or an equivalent combination of education and experience is required.
A Bachelor's degree in a health science field, business, or communication desired. Or an equivalent combination of education and experience is required.
Excellent written and verbal communication skills are required.
6 months of related administrative experience in an academic medical setting is required.
Proficiency in computer software applications including Microsoft Word, Outlook, PowerPoint and Excel and PDF is required.
Experience with recruiting, coordinating event and assisting with conferences and lectures is required.
Experience coordinating travel is required.
Experience managing schedules including, setting up meetings and making modifications is required.
Experience working with pulmonologist or pulmonary research is desirable.
Knowledge of UIHC policies and procedures gained from work or volunteer experience is desirable.
The University of Iowa is an equal opportunity/affirmative action employer. All qualified applicants are encouraged to apply and will receive consideration for employment free from discrimination on the basis of race, creed, color, national origin, age, sex, pregnancy, sexual orientation, gender identity, genetic information, religion, associational preference, status as a qualified individual with a disability, or status as a protected veteran.
Internal Number: 19002209_1555448677
About University of Iowa
With over 31,000 students, the University of Iowa is one of the nation's top public research universities, a member of the Big Ten conference and the Association of American Universities. The University of Iowa is composed of eleven colleges and is known around the world for its balanced commitment to the arts, sciences, and humanities. It is home to one of the nation's largest academic medical centers and the pioneering Iowa Writers' Workshop. The University of Iowa promotes work/life integration and is located in the casual yet cosmopolitan environment of Iowa City, widely recognized as one of the country's most livable communities.